Executive Assistant Manager

Maria C. Dean

** ****** ***, ******, ** *****

617-***-**** * *****.*.*****@*****.***

Profile

Performance-driven, detail oriented administrative professional with 15+ years of experience partnering with executives. Well organized, strong communication and project management skills. Proficient in a wide variety of software programs including Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat and Visio. Works well independently as well as being a strong team player.

Goodwin Procter LLP, Boston, MA April 2004 to present

Compensation and Professional Development Analyst (08/09 to Present)

• Provide administrative support to Sr. Manager, Compensation including preparation of correspondence, document/spreadsheet creation and meeting planning/scheduling

• Administration of special projects such as RIF/Outsourcing and tuition reimbursement program. Coordination of firm-wide wellness events and job analysis

• Responsible for budget forecasting, invoice approval and processing and expense reporting/reconciliation

Goodwin Procter LLP, Boston, MA

Executive Assistant to CHRO (04/04 to 08/09)

• Managed all administrative details for busy CHRO and Director of Human Resources including phone coverage, calendar management, extensive travel planning and document production

• Participated in various task forces on behalf of CHRO including employee engagement and creation of performance frameworks for professional staff employees

• Administered firm-wide programs including Bar Licensing,Tuition Reimbursement and Wellness

• Responsible for processing expenditures, forecasting and managing multiple budgets

• Conducted Benefits orientations, candidate screenings, hire/term reporting and employee onboarding

• Executed and managed benefits related events firm-wide including engaging vendors, scheduling of space, creation of communications and payment of invoices

• Supervision of switchboard and reception function – monitored overtime/absences, planned schedules and adjusted to ensure adequate staffing levels, managed performance

• Depended on to handle and process highly confidential information

Dechert LLP, Boston, MA September 2001 to April 2004

Executive Assistant to Managing Partner

• Provided support to Managing Partner of a mid-sized global law firm which included meeting and travel coordination, screening phone calls and taking appropriate messages, mail distribution, responding to client emails on behalf of the partner, extensive interaction with clients, document production, scheduling of board meetings and creation of all board materials

• Produced final drafts of prospectuses, SAIs and other financial documents

• Worked on projects including delinquent payment collections, SEC filings and coordination of move to new office space

John Hancock Signature Services, Boston, MA January 1999 to September 2001

Executive Assistant to CEO

• Prepared firm wide correspondence, managed calendar, prepared financial documents, provided phone coverage

• Managed projects on behalf of the CEO including monthly transit program, administration of security process for building access and identification cards, administered incentive compensation plan, tracked employee attendance and vacation requests

• Coordinated onsite and offsite meetings and conferences, prepared daily production updates, ordered financial statements

Murphy Hesse Toomey & Lehane, Boston, MA July 1998 to January 1999

Legal Assistant

• Assisted two partners with conference and trial scheduled; tracked and billed hours; contacted client for regarding document production and scheduling of depositions/pre-trial conferences

• Prepared legal documents, performed extensive legal research, phone coverage; reviewed deposition transcripts and other material for content

Saliba & Saliba, Boston, MA November 1992 to April 1997

Office Manager/Real Estate Legal Assistant

• Managed office operations including phone coverage, recording of trial schedules, preparing payroll and payroll tax documents, ordering of office supplies, scheduling repairs for office equipment, recruiting and supervision of part-time employees

• Prepared various legal documents including applications for abatement, appeal forms

• Prepared and managed case lists, information lists, and town calling lists. Handled sensitive and confidential correspondence on a daily basis.

• Collected outstanding fees on client invoices and settlement agreements; managed accounts payable and receivable function

Education

Fisher College, Boston, MA

Salem State College, Salem, MA

Technical Skills

Advanced skills in Microsoft Outlook, Excel, Word, Project, and Access; Visio, Ultipro, Workforce Central, Ceridian, viDesktop, ChromeRiver, CompXL, Elite, Juris, EdgarEase, CMS and Workday

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