Sales Executive Assistant
Resume:
Barbara Meyers
Cell: 480-***-****
Email: *******@***.***
Summary: Executive Assistant with over 25 years of developed expertise in supporting multiple Executives. A supportive and assertive person who combines excellent organizational, problem solving, interpersonal and communication skills with a high energy level and determination to achieve goals.
Experience: Nov. 2014 – Present Liberty Crane & Rigging Consultants Glendale, AZ
Office Administrator
o Handle a wide range of administrative and executive support related tasks
o Work independently, remotely
o Serve as point person for maintenance, mailing, shopping, supplies, equipment and errands
o Organize and schedule meetings, appointments and all aspects of travel
o Expense reports, credit card reconciliation
o Create and maintain excel spreadsheets and presentations
o Manage relationships with customer and service providers, ensuring that all items are invoiced and
paid on time
July 2009 – Nov. 2014 Marco Crane & Rigging Co. Phoenix, AZ
Dispatch Admin / Sales & Marketing Administrator
o Payroll: time cards, work tickets and invoicing
o Take orders, schedule and dispatch cranes/pumps/operators
o Maintain executive and sales team calendars to insure proper follow up of meetings, calls and
leads assigned
o Initiate sales meeting and record minutes, on and off site
o Expense reports, commissions
o Event planning, marketing flyers, presentations and brochures
o Attend association events when needed
o Maintain integrity of data for Sales Program. Analyze data from call reports & weekly dashboards
o Track quotes, frequency calls, revenue
o Bid proposals and request for information
o Purchase and/or sell equipment when requested
Aug. 2005 – April 2009 Red Mountain Machinery Co. Chandler, AZ
Sales Executive Assistant
o Manage schedules and email of VP Sales & sales team
o Coordinate travel itineraries and prepare expense reports
o Event planning and organization
o Salesforce.com Administrator
o Interfaces with multiple departments throughout the organization
o Bid proposals, research & job tracking
o Assist and support Sales and Marketing in creation and distribution of materials
o Support in completion of various projects (rate comparisons, market research, forms creation
and revisions, spreadsheets and database management, etc.)
o Create Quotes for all Maintainer truck sales, track and monitor invoices to insure proper payment;
create and maintain all Maintainer products, recalls & opportunities through Salesforce.com
o Rental / Lease Agreements
July 1998– December 2004 Cardinal Health Philadelphia, PA
Executive Assistant
o Create and develop complex visual presentations through Microsoft PowerPoint & Visio 2000
o Extensive use of Microsoft Excel and Word
o Respond to routine correspondence or draft response for Executive’s review
o Maintain Outlook calendars
o Coordinate travel
o Complete expense reports and reconcile corporate card accounts using Gelco.com
o Schedule and coordinate individual and regional meetings
o Screen incoming calls and take appropriate action
o Create and distribute general correspondence, letters, memos, charts, graphs, contracts,
agreements
Sales & Business Development Coordinator (1998 – 2000)
o Present Executives with items for signature and ensure completion in a timely manner
o Manage confidential information and non-routine information
o Act as liaison with other departments and outside agencies, including high-level staff
o Supported large Sales Team in achieving its annual goals and profit objectives
o Reported potential customer, competitor and pertinent industry news to appropriate sales force
members
o Organized leads from trade shows and exhibitions, ensured timely follow-up through written and
verbal communications and reported required information to appropriate sales force members
o Tracked & maintained lead & customer data in Salesforce.com
o Responded to customer inquiries for product information, proposals, supply agreements and
contracts
o Qualified and entered sales leads into Salesforce.com
o Performed various administrative duties for the Senior vice President of Corporate Sales and the
Vice President of Business Development
o Coordinated customer visitations & product launches
Education: Marana High School, Marana, AZ
Community College, Grand Rapids, MI Business Writing Certificate, Philadelphia, PA
Maintainer Dealer Sales Training, Sheldon, IA
Salesforce.com administrator, San Francisco, CA
Areas of Microsoft Office, Outlook, Visio, Qualcomm, Tracquip, Accpac, Strata, SharePoint, Salesforce.com,
Expertise: Reed Connect & Dodge Reports – Lead research, expense reporting, event coordination
Contact this candidate