Executive Assistant Sales

Susan Greenberg

** ******** ******

Dumont New Jersey 07628

Cell: 201-***-**** / *****.**********@*****.***

Greetings!

I am a proactive professional Executive Assistant, specializing in supporting C-level executives. I am passionate about what I do and look for new opportunities to assist my executives. I have a proven track record of increasing responsibility, and flourish as gate keeper and right hand. I have participated in several fields: music, fashion, medicine, advertising, retail, finance and media technology. At Toys R Us, I supported 3 busy VP’s for 5 years and understand how to prioritize my time effectively. Beyond my current resume are my many years supporting doctors both in private practice and in the hospital setting, and my tenure as a casting assistant at Young and Rubicam-running casting sessions for children, hiring under-five talent and extras, and negotiating contracts with agents. I have extensive global calendar management and multi-country travel scheduling expertise.

I have consistently accomplished special high-profile projects in addition to my day-to-day EA work. I become the go-to person to get things done! In times of corporate reorganization, I have been given the opportunity to stay within my company (ies) and take on additional responsibility. I have benefited from these opportunities, and I have acquired additional skill sets because of them.

Unfortunately, the economy has closed one company-Ascent Media, and precipitated an M & A at Presidential Life Insurance Company in Nyack New York. At Marex Spectron (a commodities brokerage), I was the Executive Assistant to the Global CFO where the position was made redundant. I have been temping at several prestigious companies since February while searching for a long term permanent opportunity, concentrating on the Northern New Jersey or the Rockland County area.

Please go to my LinkedIn profile for an idea of what my colleagues and some primary bosses have to say: http://www.linkedin.com/pub/sue-greenberg/8/228/785.

I welcome a chance to present myself and discuss how I can contribute to your company.

Sincerely,

Susan Greenberg

Susan Greenberg

60 Thompson Street

Dumont, NJ 07628

Cell: 201-***-****

*****.**********@*****.***

SKILLS

MS Outlook, Word, PowerPoint, Excel, Visio, SharePoint, Skype, Adobe, PeopleSoft. Strong Written & Verbal Communication, Soft People Skills, Negotiation, Detailed Follow-up, Comfortable in Collaborative and Leadership Roles

EXPERIENCE

Jan 2015 to present (6 months) Temporary Employment, Ajilon, Paramus, NJ

Serving as Short Term Temporary Administrative/Executive Assistant in the Paramus, New Jersey and Montvale, New Jersey areas

Mar 2013-Nov 2014 (20 months: Position Eliminated) Executive Assistant to Global CFO, Marex Spectron, NY, NY

• Board Meeting Calendar, Agendas, Presentations, Collation, Reproduction and Distribution - working closely with PA'S, Finance Team, Legal, Risk Management, HR and Compliance in London and NY Offices

• Heavy calendar management across global time zones

• Full access to CFO's email-reading and preparing documents for signature, responding to meeting and phone call requests, and alerting CFO via Email/iPhone

• International and Domestic Travel for CFO - including detailed itineraries, entertainment/dining bookings, car service (business and personal); expense submission and reconciliation of monthly Amex bill

• Assisted NY Compliance Officer with monthly/bi-weekly reports; updated monthly financial presentation to CFO for Finance Team; Assisted MD of North America with travel arrangements and pre-screening of expense reports for approximately 50 brokers

• Assumed Office Management role for access cards, visitor passes, ordering of supplies and kitchen replenishment, repairs and building compliance liaising with IT and Building Services

• Assisted visiting executives from London while in USA

Apr 2011-Dec 2012 (20 months: Merger-Position Eliminated) Executive Assistant to Senior VP/CFO, Presidential Life Insurance Company, Nyack, NY

• Board Meeting Calendar, agendas, presentations, collation, reproduction and distribution - working closely with President's Assistant, CAO and Finance Team, Legal, Risk Management, HR and Compliance

• Calendar Management, Investor Relations

• Full access to CFO's email-Reading and preparing documents for signature, responding to meeting and phone call requests, and alerting CFO via email/iPhone

• T & E for CFO

• Gathered, codified and established system for Legal Document Retrieval including NDA’s and Contracts

• Weekly, assisted consultant for Operational Change (Chicago based) arranging meetings internally and with project managers hired to modernize PLFE Systems

• Established SharePoint site for Finance Division

• Volunteered to Log incoming Receipts, assist HR Team, and purchase new chairs for associates

Jan 2007-Nov 2010 (3 years 11 months: Company went out of Business) Executive Assistant to Senior VP/GM, Ascent Media, Systems Integration, Northvale and Mahwah, NJ

• Global Calendar Management, Client and Sales Relations (presentations, collating and reproduction of documents, binding, etc.)

• Full access to gm's email-reading and preparing documents for signature, responding to meeting and phone call requests, and alerting GM via email/iPhone

• Scheduling sales meetings, lunches, dinners with Clients

• Weekly and Monthly Skype Calls to internal stakeholders (global)

• T & E for GM; Reconciliation of Amex bills and Personal Banking

• Managed corporate attendee list to Annual National Broadcasting Convention in Las Vegas multiple Years (285 People). Liaising with President’s and CEO’s Assistants and PR Department; manned the booth and scheduled meeting space at convention, email and telephone contact with sales team providing real time requests for sales meetings. attend corporate functions and Responsible for Divisional Dinner and Dinner for Top Clients

• Devised and ran Employee Recognition Program for Division (birthdays/anniversaries)

• Organized, planned and implemented physical move from Northvale to Mahwah – consolidating Manufacturing and Offices into one site (80 People); Moved on a Friday and we were fully operational Monday

• Co-Designed new office environment with President’s Assistant; managed full outfitting of space, logo travel mugs and logo shirts for our Integration Teams

• Updated SharePoint site for GM Monthly with announcements, meeting notices etc.

• Acted as one of two Fire Wardens

May 2000-Dec 2006 (5 years 7 months: Voluntarily left for More Opportunity) Executive Assistant to Senior VP/GMM, VP Planning & Allocation, VP Quality Assurance, VP Softlines, Kids R Us / Toys R Us / Babies R Us, Paramus and Wayne, NJ

• Oversaw 3 dynamic calendars for GMM, and 3 VP’s

• Assist with Annual TRU Benefit Dinner held in NYC

• Co-ordinated Babies R Us Vendor Trade Show held in Nashville TN. Liaising with vendors via email, phone and post on dates, fees, time slots; consulting with District Managers; email and phone consults with site purveyor to ensure continuity and service/size of booth availability; met vendors at show to ease set up/pack up (last to leave). Cycled 350 sales associates into every presentation (varying lengths 15, 30, 45 mins). Set divisional dinner and trip to Grand Ole Opry

• Provided executive support during close of Kids R Us Division

• PowerPoint, Excel, Outlook, Visio, Word on a daily basis; some PeopleSoft data management

• Crafted Product Development Calendar for 18 months in advance of offering. Set Divisional Meetings for 18 month segments, assured attendance of shareholders

• Point Person for DC Pickups and Kids In Distress boxes of clothing

• Above and Beyond Award for Team Effort in Office Relocation from Paramus to Wayne

• Active Member of the FUN Committee

EDUCATION

BA, Queens College-Aaron Copland School of Music, Flushing, NY

HS Diploma, Fiorello H. LaGuardia HS of Music and Art, New York, NY

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