Administrative Assistant Office

ANGELA M. PATTERSON

Atlanta, GA *****, 914-***-****, ******@*****.***

SUMMARY

Office Manager/administrative professional with over 15 years’ of experience working in a multifaceted, fast paced environment. Excellent ability to multi-task, work with all levels of management, staff and clients. Highly detail-oriented with excellent organizational and analytical skills.

WORK EXPERIENCE

Werner E. Tietjen, PE Consulting Engineer, Rye, NY Senior Administrative Assistant/Benefits Coordinator– 2008 - 2015

Dispute Violation Notice of Failure to file Tax Return dating back before my employment; outcome Company violation and penalties were dismissed saving the company over $5,000.00

Handle audits for Professional Liability and Worker’s Compensation

Prepare year-end tax information for accountant (1096, 1099 Misc, Business C Form)

Responsible for fund transfers, petty cash and maintaining financial reports weekly, monthly and annually

Process payroll, accounts receivable and accounts payable

Manage American Express merchant account and business charge accounts with vendors such as American Express, Discover, Thrivent Visa and Chase Visa

Primary point of contact for confidential employee concerns, and clients’ questions

Collect outstanding debts ranging from $20K and up from past due accounts

Coordinated employee benefits: Healthcare, Dental, Life Insurance, IRA and Disability; track vacation time, personal time and sick leave

Set-up newly hired employees: W-4, Payroll, Transit Check Cards and Parking Permits

Established and maintained Simple IRA Retirement Account

Assisted Attorney’s in completing the Immigration H1B forms (resulted in the employee obtaining a green card)

Administrative Assistant – 2002 - 2008

Assisted in preparing Bid packages for Owners, Architects and Contractors

Managed projects and ensured timely delivery; communicated with customers when a deadline was unable to be met

Maintained LEED compliance for Principal of Firm and employees’ state licenses, membership dues and subscriptions

Created and maintained office documents such as invoices, proposals, memorandums from dictation, reports, engineering specifications and transmittals

Monitored office usage of supplies; arranged for repairs and maintenance of office equipment

Maintained e-mail accounts paying close attention to high priority items

Scheduled and coordinated meetings, interviews, appointments, and travel arrangements which at times resulted in cash savings or perks such as free airline tickets by utilizing reward points

Maintained monthly timesheets, Request for Proposals, Change Orders, RFI’s and Office Brochure Secretary/Receptionist – 2000 - 2002

Answered multi-line telephone switchboard, screened and filtered calls, responded to inquiries and took messages

Performed general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.

Distributed items within the site (e.g. special delivery and overnight mail/packages) EDUCATION

Monroe College, New Rochelle, NY, December 2011

Bachelor of Business Administration: Business Management Business Management, GPA 4.0, Summa Cum Laude

Honors/Awards: GPA 4.0, President’s List, Sigma Beta Delta International Business Honor Society

Berkeley College, White Plains, NY

Associate of Applied Science, Office Management, December 1998 COMPUTERS SKILLS

Proficient in Microsoft Word, Excel, PowerPoint; Outlook, knowledge of QuickBooks VOLUNTEER WORK

Swint’s Hauling & Disposal Service, LLC, 1989-Present

Mount Vernon Boys and Girls Club, 2010-2012

Mount Vernon Board of Education, 1993-1997, 2008-2011

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