Administrative Assistant
Resume:
Kim Callahan
Greenwood, IN ****2
***********@*****.***
Career Summary:
Organized and detail-oriented Assistant able to provide detailed and competent administrative support
Dedicated, dependable and focused; able to prioritize, complete tasks and follow-through needed to achieve project goals
Able to handle confidential information discreetly
Resourceful and flexible, proficient in adapting to changing priorities and maintaining a positive attitude and strong work ethic
Technical skills include Microsoft Office Suite: Word, Excel, Access, PowerPoint, Visio and Outlook
Professional Experience:
Stoeppelwerth and Associates, Fishers, IN March 2013 – December 2014
Administrative Assistant
Administrative Assistant to Builder Services Department
Prepared previous day’s work for billing
Coordinated daily job requests for cad technicians and field crew
Organized monthly closing report requests
Back-up to Accounts Payable
Maintained daily correspondence with builders and clients
Updated checklists, subdivision lists, etc.
Ice Miller LLP – Indianapolis, IN February 2012 – August 2012
Legal Secretary
Legal Secretary for the Co-Chair Partner of the Employee Benefits Group and Paralegal for Personal Services Group
Coordinated Partner’s calendar to include client meetings, business development client/social occasions and personal appointments
Organized and coordinated travel arrangements
Prepared letters/documents/filings for mailing, courier, etc.
The Schneider Corporation – Indianapolis, Indiana February 2007 – May 2010
Executive Assistant
Executive Assistant to Owners, Chief Operating Officer and Vice Presidents
Assistant to Board of Directors; coordinated event logistics, board packets, meeting follow-up action items and transcribed meeting minutes
Handled confidential company information in a professional and secure manner
Coordinated Executive staff calendars and scheduling of corporate internal/external meetings
Prepared and maintained weekly and monthly reporting for Executive staff
Administered corporate professional licensing and registrations
Worked in cooperation with administrative team in providing support to the company
Organized and coordinated travel arrangements
Maintained a high quality of work and positive interaction with internal and external clients
JJR, LLC – Ann Arbor, Michigan September 2002 – November 2006
Executive Assistant
Executive Assistant to the Chief Financial Officer, President and Vice Presidents
Assistant to Board of Directors
Supervised reception and mail staff
Prepared and maintained reports for Chief Financial Officer
Assisted with development of annual company business plan
Coordinated and managed corporate state registrations and licensing
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