Executive Administrative Assistant

Carla Ehrhardt

**** ******* *****

Stow, Ohio ***24

*************@*****.***

Phone 330-***-****

Summary of Qualifications

Skillful and dedicated Executive Administrative Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions.

Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

Proven track record of accurately completing research, reporting, information management, and business-development efforts within budget requirements.

Skilled in developing and writing department presentations.

Demonstrated strong customer relation skills, while managing staff peers directly.

Coordination of policies and procedures, as well as implementation of Standard Operating Procedures nationally throughout multiple owned locations.

Effective planning, coordinating and running offsite functions.

Availability to travel offsite to provide training and support where needed.

Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.

Proficient in Microsoft Word, Excel, Access, Outlook, Publisher, Visio, PowerPoint, SharePoint, Microsoft Windows® operating system, QuickBooks.

Professional Experience

joann fabric & craft – Hudson, Ohio 2015-Present

Administrative Assistant

Served as Administrative Assistant to Vice President – Product Development

Provide executive level support to Vice President with a demonstrated ability to coordinate, and implement instruction per executive team to improve procedures, and meeting demanding deadlines.

Coordination of all national and international travel, including passports, visas and international letters of invitation to the consulate.

Manage and execute all special events, travel arrangements, department agendas and itineraries, to include hotel, airfare, and car rentals. Monitor and ensure each division and department are on budget.

Ensure expense reports are completed on time, accurately and within budget limits.

Monitor time and attendance forms and punches.

Arrange internal meetings, prospective candidate interviews, and availability of all team members.

Assist in updating all monthly budgets for financial reports.

Assist in department projects. Provide project coordination, including recaps, reports, and setting up project meetings.

Responsible for the timely research and resolution of any issues from accounts payable

Compile data and conduct research. Analyze data to determine appropriate course of action from responding to customer service issues.

Efficiently create complex documents, reports or presentations.

Process requests for vendor portal access or de-activation.

Carlisle brake & friction – Solon, Ohio 2013-2015

Executive Administrative Assistant

Served as Executive Administrative Assistant to President

Provided a wide variety of executive administrative functions, while supporting projects and information-management processes. Compiled and analyzed data from monthly reports to creating presentations for President, CEO and other support staff. Developed internal correspondence that facilitated effective communication and transfer of information.

Provided executive level support to President with a demonstrated ability to coordinate, and implement instruction per executive team to improve procedures, and meeting demanding deadlines.

Coordination of all national and international travel, including passports, visas and international letters of invitation to the consulate.

Coordination, planning and delivery of National Sales Conferences hosted offsite, while partaking in any needed travel to be available on site during each event.

Coordination, Planning and delivery of all Executive Team Meetings (onsite and offsite) while traveling with Senior leadership to ensure streamlined meetings occur.

Planned and coordinated department luncheons and develop presentation for on-site and off-site meetings; traveling as needed.

Organized the details of any remaining special events, travel arrangements, department agendas and itineraries.

King’s Medical Group – Hudson, Ohio 2007 to 2013

Executive Administrative Assistant

Served as Executive Administrative Assistant to Vice President – Sales/Operations, and subordinates.

Provided a wide variety of administrative functions, while supporting projects and information-management processes. Compiled and analyzed data from monthly reports to creating presentations. Developed internal correspondence that facilitated effective communication and transfer of information between Operations and Sales.

Provided executive level support to Vice President of Operations, Vice President of Sales and 17 direct reports with a demonstrated ability to improvise, improve procedures, and meeting demanding deadlines.

Liaison between all impacted departments to ensure proper communications and reporting practices.

Planned and coordinated department luncheons and develop presentations for on-site and off-site meetings; traveling as needed.

Organized the details of special events, travel arrangements, department agendas and itineraries.

King’s Medical Group – Hudson, Ohio 2005 to 2007

Senior Administrative Assistant

Served as Senior Administrative Assistant to Vice President – Sales and Operations, Regional Vice Presidents and subordinates.

Provided a wide variety of administrative functions, while supporting projects and information-management processes. Compiled and analyzed data from monthly reports to creating presentations. Developed internal correspondence that facilitated effective communication and transfer of information between Operations and Sales.

Provided executive level support to Vice President of Operations, Vice President of Sales and 17 direct reports with a demonstrated ability to improvise, improve procedures, and meeting demanding deadlines.

Liaison between all impacted departments to ensure proper communications and reporting practices.

Planned and coordinated department luncheons and develop presentation for on-site and off-site meetings.

Organized the details of special events, travel arrangements, department agendas and itineraries.

Auditor for safety program and HIPAA program within each corporate owned imaging center and assist Center Managers to address issues and the practice of the corporate safety manual and HIPAA manual.

Process, track and trend Sales commission program, monthly tech bonuses, and center bonus program.

Completed projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.

Processed monthly expense reports reflecting supporting documents and budget code indexes.

Implement and publish department calendars to include deadlines for required documents, scheduled Monday manager meetings, and bi-annual workshops.

King’s Medical Group – Hudson, Ohio 2001 to 2003

Administrative Assistant

Served as Administrative Assistant to Facilities/Project Manager and HR Manager

Handled all word processing and typing. Entered data for purchase orders, maintained all open projects.

Assisted in verifying all timesheet data prior to Manager entering into ADP.

Received all payroll packets in completed format and verified all data prior to routing paychecks.

All filing, typing and detail to correspondence on behalf of HR Manager

Processed all project purchase orders.

Prepared all documents to be included in project kick off meetings.

Assisting loan department with all verifications of data provided for processing of project loans.

References are available upon request.

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