Assistant Administrative
Resume:
CHRISTINE
DEMPSTER
House
Cream
Ridge,
NJ
08514 *********@*****.*** OBJECTIVE
To
obtain
a
challenging
Administrative
Assistant
position
where
my
extensive
experience can
be
utilized
to
strengthen
an
organization’s
day- to- day
operations. PROFILE
• Strong
background
in
Office
Administration
with
solid
qualifications
in
workflow
management,
coordination
and group
support.
• Well- organized, conscientious and detail- oriented professional who manages numerous tasks efficiently and accurately.
• Self- motivated
individual
who
works
well
in
a
team
environment;
excellent
communication
skills
with
people
of diverse
cultural
backgrounds.
• Computer literate and able to learn new software/hardware quickly. Proficient in MS Office (Word, Excel, PowerPoint),
Publisher
and
Visio.
EMPLOYMENT
HISTORY
ROBERTS
ENGINEERING
GROUP,
LLC, Hamilton,
NJ 01/15
–
03/15 Administrative
Assistant
• Assisted
in
the
preparation
of
technical
proposals
including
write- up,
resumes,
organizational
charts
and
forms.
• Responsible
for
contacting
various
counties
and
municipalities
to
request
RFPs.
• Assisted
in
the
preparation
of
specifications.
• Responsible
for
contacting
local
newspapers
to
place
advertisements
for
contractors
to
bid
on
projects.
• Responsible
for
checking
New
Jersey
One
Call
Mark- out
emails
on
a
daily
basis
and
routing
to
appropriate
office staff
for
action.
Follow
up
with
excavators
via
fax
or
email,
as
well
as
track
incoming
requests
in
Excel.
• Typed
letters,
memos
and
transmittals
to
various
municipalities.
• Answered
telephone;
directed
calls
and
took
messages
as
necessary. ARORA
and
ASSOCIATES,
P.C., Lawrenceville,
NJ 07/06
–
07/13 Administrative
Assistant
• Supported
engineering
professionals
that
provide
consulting
services
to
various
agencies
such
as
the
New
Jersey Department of Transportation, the New Jersey Turnpike Authority, the Garden State Parkway and the Port Authority
of
New
York
and
New
Jersey.
• Assisted
in
the
preparation
of
proposals
including
formatting
resumes
and
designing
organizational
charts.
• Assisted in the preparation, coordination and distribution of documents, plans and reports for Preliminary Design,
Final
Design
and
PS&E
submissions.
• Coordinated airfare and hotel arrangements for team members of various agencies throughout the United States
that
were
selected
to
participate
in
the
NCHRP
20- 68A
Domestic
Scan
Program.
• Responsible for registering and arranging travel and hotel accommodations for employees attending various conferences,
including
TRB,
AASHTO,
IBC
and
TransAction.
• Assisted
in
the
preparation
of
PowerPoint
presentations
to
various
agencies
for
projects
that
the
firm
was
short- listed
on.
• Utilized
Publisher to
assist in the
design
and layout
of the
annual
awards
dinner
program for the
Professional Engineers
Society
of
Mercer
County.
• Assisted the
EEO
Manager in the
preparation
and filing
of
yearly
EEO- 1 report.
Responsible for
preparing
and mailing
job
advertisements
to
various
agencies
in
order
for
the
company
to
stay
in
compliance.
Track
incoming resumes,
and
prepare
offer
and
rejection
letters. CHRISTINE
DEMPSTER
9
School
House
Road 609- 571- 2888
Cream
Ridge,
NJ
08514 *********@*****.***
• Assisted
in
the
preparation
of
monthly
progress
reports.
• Assisted
in
updating
Design
Communications
Reports
for
ongoing
NJDOT
projects.
• Maintained
internal
correspondence
logs
for
ongoing
projects.
• Proofread
business
documents
for
accuracy
and
made
corrections
as
needed.
• Maintained
project
status
spreadsheet
for
bi- monthly
manager’s
meeting.
• Coordinated
in- house
webinars
and
registered
attendees.
• Maintained
company
organization
chart
utilizing
Visio.
• Prepared
letters
and
memos;
scanned
and
copied
various
reports
and
documents
as
needed.
• Planned
and
coordinated
company
events,
including
holiday
parties
and
picnics.
• Ordered
business
cards
and
letterhead
as
well
as
various
books
and
publications.
• Assisted
in
switchboard
coverage
and
opening
the
mail. VAN
CLEEF
ENGINEERING
ASSOCIATES, Robbinsville,
NJ 10/03
–
3/05 Administrative
Assistant
• Prepared
specifications,
proposals,
letters,
memos
and
reports.
• Scanned
plans
and
blueprints.
• Managed
petty
cash
and
checking
account.
• Tracked
inventory,
faxed
and
copied
documents
as
needed;
responded
to
telephone
inquiries.
• Provided
switchboard
relief
as
needed;
directed
calls
and
took
messages
as
necessary. WITHUM
SMITH
+
BROWN, Princeton,
NJ 4/89
to
10/93
and
12/96
to
4/03 Tax
Department
Paraprofessional (12/01
-
4/03)
• Prepared
tax
returns
for
individual,
partnership
and
corporate
clients.
• Researched
tax
questions;
completed
all
required
paperwork
for
formation
of
start- up
companies.
• Prepared
payroll
forms
as
needed. Tax
Department
Administrative
Assistant,
Supporting
Partner- in- Charge
(12/96
-
12/01)
• Typed
proposals,
financial
statements,
engagement
letters,
general
correspondence
and
memos.
• Processed
individual,
corporate,
partnership,
estate
and
payroll
tax
returns.
• Responsible
for
keeping
calendar
and
making
appointments
for
partner- in- charge,
making
travel
arrangements and
coordinating
conference
calls.
• Assisted
in
the
preparation
of
PowerPoint
presentations
for
numerous
domestic
and
international
speaking engagements.
• Developed
professional
relationships
with
clients
so
they
felt
comfortable
contacting
me
in
the
partner’s absence.
• Entered
time
sheet
and
expense
report
information
for
all
members
of
the
Tax
Department;
prepared
monthly departmental
bills.
Administrative
Assistant (4/89
-
10/93)
• Prepared
a
wide
variety
of
administrative
forms,
letters,
memos,
proposals
and
reports.
• Processed
tax
returns;
answered
phones,
maintained
files,
tracked
office
inventory
and
ordered
supplies
as needed.
• Tracked
and
monitored
the
firm’s
miscellaneous
expenses
on
a
monthly
basis. EDUCATION
Graduate,
Allentown
High
School,
1984
Mercer
County
Community
College:
1984
–
1985
Trenton
State
College:
1985
-
1986 CDM
Institute:
2005
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