Project Manager Assistant

CZARINA T. MARKINES

***********@*****.*** 090********

JOB OBJECTIVES

To apply my experience and skills in a highly-motivated and multicultural company. KEY STRENGTHS

With extensive experience in the coordination, planning, and support of daily operational and administrative functions.

Have excellent research skills and efficient in written communication; can be relied at in business correspondence, reports, and multimedia presentation.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.

Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Proficient in Microsoft Office Applications, Primavera Expedition, Adobe PageMaker and Photoshop. PROFESSIONAL EXPERIENCE

FIRST IMEX PAN PACIFIC TRADING – Makati City, Philippines June 2014 – November 2014 Executive Assistant to the President and CEO

Liaised with different organizations and government agencies such as BIR, SSS, HDMF, Philhealth and SEC, to ensure proper compliance to all statutory requirements.

Produced timely and accurate financial reports to the President. Provided advise to management on important deliverables and other concerns that may arise.

Took on various bookkeeping tasks that include the following: preparation of regular tax forms, vouchers for payments of government remittances, company bills, and payroll; processing of payroll; data entry of all company expenditures; organized and maintained financial records.

Developed the filing system to safeguard important documents and to provide easy retrieval and access to various files.

Created the company’s policies and procedure to ensure that the company’s vision and objectives are met.

TIGER AIRWAYS PHILIPPINES – Makati City, Philippines July 2013 – May 2014 Executive Assistant to the President and CEO

Coordinated the President’s appointments, travel and media engagements. Maintained the President’s calendar and resolved schedule conflicts, if any.

Planned, organized and coordinated special functions and other events for the President, including various press conferences.

Created correspondence, PR releases, reports, meeting notes, memos, letters, and presentation decks in support of or on behalf of the President and the executive team.

Supervised the utility staff, messenger and admin assistant. Assigned their daily duties and set priorities to ensure that all deliverables are met.

Tracked and recorded all special vouchers as “free of charge” airplane tickets as sponsorships or XDeal arrangements with various organizations. Liaised with partner organizations for tie-ups on various events and other sponsorships.

Monitored the issuance of all novelty items and guaranteed that only official requests are accommodated. Maintained a log of all requests and disbursements for proper inventory. CZARINA T. MARKINES

AIG SHARED SERVICES – Alabang, Philippines August 2011 – July 2013 Executive Assistant to the Vice President and Head of Operations

Maintained the diary of the VP. Managed expenses of the VP and other expats, and ensured that all necessary forms were submitted to Finance for liquidation and reimbursement.

Prepared minutes of meetings, presentation decks, and other reports as requested by VP.

Liaised with the traveldesk for all booking requests, visa applications and other travel-related documentations of VP, other executives, and employees.

Acted as the overall head of Communications in the Events Committee for all company-wide employee engagement activities. Spearheaded the communication subteams in marketing and advertising events to the employees. Approved draft teasers, posters, and other marketing materials and checked if these were aligned with the company’s guidelines.

Appointed as the Community Manager in the internal social networking site, Chatter. Provided information to all employees on how to utilize Chatter as a new business and social tool. Monitored the use of Chatter among BPO employees and ensured that their posts and pictures are appropriate at all times.

Contributor in the company’s web portal; proof-read, edited, and published various articles in the web portal.

Project Manager in various operations programs, such as the New Leaders Orientation and Connectivity Reporting both for Manila and Malaysia operations. Created process workflow for the Connectivity Reporting to ensure that all departments comply and follow the same procedures and avoid unnecessary reporting errors.

Made arrangements for visitors (Process owners, potential clients, etc.), including publishing of itineraries and coordinating logistics.

ABU DHABI AVIATION – Abu Dhabi, UAE November 2009 – June 2011 Admin Head, Office of the Chief Pilot (Rotary Wing)

Managed office operations for efficient office environment; coordinated with various departments to fastrack transactions and other queries of pilots.

Provided administrative orientation to newly-hired pilots.

Managed relations with clients by providing them with updated reports on pilots’ flight plans, pilots’ schedules, incident reports, and other requested documents.

Facilitated in the visa processing of pilots for deployment to out-of-country bases.

Collected, organized and formatted various pilots’ documents for the application of security clearance and other pertinent documentation for new and existing contracts.

Closely monitored the pilots’ daily, weekly, and monthly schedule. Ensured that a crew change schedule is disseminated among concerned parties at least two weeks in advance.

Assisted pilots where necessary.

Prepared monthly pilots’ allowance report, making sure that all other allowances (per diem and regular daily rate allowances) are properly included in the monthly report.

Set up and maintained filing systems, resulting to easy retrieval of required documents.

Communicated verbally and in writing to answer queries and provided information to pilots and other stakeholders.

CZARINA T. MARKINES

PARSONS INTERNATIONAL LIMITED – Abu Dhabi, UAE January 2008 – October 2009 Senior Administrative Assistant

Project: Abu Dhabi International Airport Expansion Program Received a commendation from the Client for the effective and efficient implementation of document preparation, which resulted in the successful commissioning of communication equipment for the new runway in Abu Dhabi International Airport.

Managed the diary of the Project Manager and Design Managers; scheduled and organized meetings.

Formatted, proof-read, and edited various drafts of Tender/Request for Proposal documents.

Collected, organized and formatted various review/comments for the design drawings for easy tracking and review during the design review workshops.

Prepared and collated pertinent documents, such as Tender and Request for Proposal documents, Audit Report, and Evaluation Report; took minutes of meeting.

Prepared and consolidated scoresheets from Tender Evaluators immediately after the conclusion of the Tender Evaluation Process. Prepared the entire evaluation report with relevant appendices, such as score summaries, charts, and other relevant letters.

Created a systematic and reliable database, which resulted to easy monitoring of all incoming and outgoing correspondences.

Composed, edited and proof-read letters and reports with minimal supervision from managers; ensured all outgoing correspondences were clear and concise in form and content; monitored status of all incoming and outgoing correspondences. Created letters, transmittals and memos using Primavera Expedition.

Developed multimedia presentations for managers’ meetings and reports to the Client and other third parties.

Consolidated and compiled pertinent documents needed for the operational approval of various electronics/subsystems for the airport, such as the Instrument Landing System (ILS), Radar, Visual Docking Guidance System (VDGS), and Air Traffic Control Center (ATCC) Systems. MSA TUTORIAL AND REVIEW CENTER – Katipunan Ave., Quezon City August 2006 – May 2007 English Teacher

Responsible for providing students rigorous and well-rounded education to help them improve their school performance.

Organised and delivered classroom lectures to students.

Evaluated a student’s class work.

Prepared classroom and coursework materials and handouts.

Devised entertaining, amusing, interesting, creative, and productive lessons for students.

Provided one on one tutorials across all levels. XAVIER SCHOOL – San Juan, MM, Philippines August 2002 – July 2006 Secretary

Oversaw a wide variety of administrative functions and supported all formation council projects and information-management processes.

Acted as a mentor for Freshmen High school students.

Drafted layout and design of varied brochures and procedural manuals such as Attendance Report Manual, Moderators’ Manual, Students’ Handbook, and Summer Academic Assistance Brochure.

Wrote correspondences and minutes of the meeting, including disciplinary board minutes; proofed and edited student disciplinary contracts and other documents for accuracy and consistency.

Extensively utilized PC programs for presentations, especially the creation of multimedia presentation, during committee meetings and school activities.

Coordinated travel arrangements for the Principal’s Team for the annual National Assemblies, including reservation of tickets and accommodation of all participants. CZARINA T. MARKINES

Created highly effective organizational and filing systems, resulting in easy access to critical information and streamlined office function.

Coordinated and set up high-level committee meetings and special events such as interschool peace camp and other student activities.

Updated and maintained High School Asst. Principal-Formation’s calendar and assisted Formation Council administrators with special projects as needed, including coordination of work flow of varied student activities.

Extracted daily attendance records of High School Unit faculty and staff for monthly payroll account using FoxPro software.

Answered incoming calls and other parents’ inquiries on formation-related issues and provided additional support where necessary.

Collected results of various surveys to create data that would reflect the current school standing, such as socio-economic background of students, parents’ preferences and faculty and staff’s educational qualifications.

Gathered all existing files (for the last 5 years) of the High School Unit that would support the school’s actions towards the improvement of its curriculum.

Liaised among department heads to update all necessary documents to be presented during the actual school accreditation.

MALAYA BROADSHEET – Port Area, Manila, Philippines 2001-2002 Reporter

Creative, meticulous, and inquisitive Journalist. Wrote insightful articles covering current events, local and national issues.

A full time reporter focused on reporting for stories concerning health, foreign affairs, women and children, and science and technology.

Delivered powerful articles by expanding contacts and resources among health professionals, local and national government officials (including cabinet secretaries), and other communities and organizations.

Generated new story ideas for features. Wrote insightful news stories for varied issues. KABAYAN BROADSHEET – Makati City, Philippines 2000-2001 Baguio Correspondent

News correspondent covering for local news in and around Baguio City and other neighboring provinces. Monitored local events to feed relevant news stories for the national broadsheet.

Acted as correspondent for Northern Luzon.

EDUCATION

Masters in Special Education, University of the Philippines (with 30 units) 2002-2006 BA-Mass Communication-Journalism, University of the Philippines 1997-2001 Civil Service (Professional) Passer

PERSONAL DETAILS

Birth date : 13 November 1980

Nationality : Filipino

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