Sr. Document Controller
Resume:
MUHAMMAD USMAN UL SANI
(Data and Document Control & Management Expert)
* * * * * l o o r I s l a m a b a d S t o c k E x c h a n g e T o w e r, 5 5 B J i n n a h A v e n u e B l u e a r e a I s l a m a b a d P a k i s t a n .
T e l : + 9 2 3 4 5 5 1 2 8 5 1 5
E m a i l : U s m a n u l s a n i @ g m a i l . c o m OBJECTIVE:
To work with an excelling organization and utilize my experience, skills and expertise in growth of organization. Performance driven Data & Document Controller and Management Expert with overall 9 years of significant experiences in Oil and Gas sector in international reputed organizations. An individual that can focus on ability to maintain accurate records and reports, retrieve records and information, organize work load, manage filing methods & techniques, and utilize electronic database.
CORE COMPETENCIES INCLUDE:
Technical Documentation Digital & Filing Index Document control management
Document labeling Document retrieval & archives Document transmittal
Document maintenance Document digitization Storage & retention
Business communications
Quality Assurance
Travel & meetings schedules
50-70 wpm typing speed
Client’s Liaising
Internal and External Auditing
Strong organizational, communication skills, team player, computer skills and multi tasking abilities for effective records management.
PROFESSIONAL EXPERIENCE
OMV (PAKISTAN) Exploration GmbH
(Sr. Document Controller & Data Management Expert) Dec, 2011 to date. Facilitate the overall control of project documents. Ensure document control policies and procedures are conforming to Quality Assurance Manual. Assure that project quality records on the Project are identified, collated, indexed, filed, maintained and distributed in line with project requirements. See to it that all required documents can be retrieved and reviewed where required during audits & final handover. Perform duties that encompasses typing, editing, provide system report, scrutinize technical documentation, filing, coordinate, plan, organize, maintain documents & data integrity, register all documents, distribute documentation packages, collate & prepare documentation, transmit documents, control electronic database, archiving of document
& data, and keep safe of documents.
KEY CONTRIBUTIONS:
Records Management
Maintained structured filing and upheld consistent records enabling to retrieve instantly via electronic or hardcopy (original). Assured all quality records are protected from deterioration thru established appropriate safe environment.
Quality Records Control Procedure Maintenance
Implemented and maintained document control policies & procedures at any stage of project as Page 2 of 4
remain valid to Quality Assurance Manual. Created routing of prepared documents for review and approval via MS Excel in order to smoothly circulate to the concerned departments and enabling to trace the status of documents. Established more accurate records index in accordance to technical description of project and/or requirements via electronic and hardcopy. Maintained document numbering system as remain valid to project requirements.
Document Distribution Maintenance
Ensured timely issued of controlled drawings and/or any project documents to the concerned departments on time as defined by PM or in line with Document Distribution Matrix thru regular audits of all documents. Assured availability of all controlled project documents at all time to the user. Ensured distributed project documents are precisely errorless thru thorough review and verification.
Document Submission Maintenance
Assured project submittals delivered with punctuality, quality, and controlled receipt of Client, Vendor and other 3rd Party.
Document Registry Maintenance
Launched up to date database master file register via MS Excess enabling to monitor and update status of all transactions, modifications, new revision, approved drawings, technical submittals and other documents related to technical description of project.
Electronic Document Management
Transferred accurate high quality results of scanned documents in accordance to record index enabling to read legible records. Secured consistent documents & data integrity.
Quality Records Audits Maintenance
Maintained structured environment within DCC at all times as precisely valid to Quality Management System in order to avoid issuing of Non Conformance Report.
Document System Report Management
Highlighted and produced weekly document status report enabling to expedite and achieve outstanding issue or submittals based on specified deadline.
Coordination & Planning
Communicated professionally to other Department conveying timely submission of technical submittals and reports on time in order to avoid jeopardizing of progress.
Document Stamping Maintenance
Ensured appropriate stamp of all controlled and uncontrolled project documents in order to avoid obsolete/superseded documents are not used inadvertently.
Records Storage and Retention Management
Retained records safely in line with project requirements period via electronic database and/or hardcopy enabling to retrieve easily when required. Page 3 of 4
PETRONAS Carigali (Pakistan)Ltd
Document Controller 2007 till 2011
KEY CONTRIBUTIONS:
Managing all aspects of project document control and the document repository containing controlled documents.
Ensuring that all received electronic media are added to the correct folders maintained within the project Document Management System. Ensured timely issued of controlled drawings and documents to the concerned. Departments on time as defined by PM or in line with document distribution matrix.
Establishing and maintaining a project filing index for any hard copy engineering documents stored by the project, and establishing a similar index for the filing of project correspondence. Establishing and maintaining a project archiving strategy for hard copy project document and to manage project handover requirements for both hard copy and electronic media upon project completion.
Facilitate overall control of Project documents. Ensure document control procedures are as per
Company standards. Support to Project Team in Contractors Office.
Maintained structured filing and upheld consistent records enabling to retrieve instantly via electronic or hard copy (Original). Assured all quality records are protected from deterioration through appropriate safe environment.
Implemented and maintained document control policies & Procedures. Created routing of prepared documents for review and approval via MS Excel in order to smoothly circulate to concerned departments and enabling to trace the status of documents.
Retained records safely in line with the Project requirements period via electronic database and hard copy enabling to retrieve easily when required. Keeping in record all received doc/dwg and distribute to the relevant disciplines for review and send back to the consultant to incorporate the comments.
Preparation of Daily Pending Documents Report.
Custodian of all Project Related Documents.
PROJECTS COMPLETED/ ACHIEVEMENTS:
Completed more than 20 wellheads documentation from concept stage to As built stage. Including vendor documents & studies.
Completed documentation of 75 MMSCFD of gas productions with 7000 BPD condensate production plant from concept stage to Detail Design as built.
Completed DBN project documentation from concept to as built stage. SHUTDOWNS
Preparing and controlling shutdown activities documents on site.
Follow ups with engineering team for latest documents.
Preparation of shutdown work packages.
Gathering of reports upon completion of equipment/system activity, compilation of dossiers and documents for permanent record with proper traceability. Page 4 of 4
COURSES/TRANING ATTENDED:
In house awareness session to ISO 9001:2008 Quality Management System.
Basic First Aid & Fire Fighting Training Course From Integrated Health Services.
Microsoft Access for Building Business Databases from Pakistan Institute of Management.
Microsoft Office 2007 from Pakistan Institute of Management. EDUCATIONAL ATTAINMENT:
2000 B.Sc (Computer Sciences)
Al Khair university Islamabad campus with 2.75 GPA PERSONAL INFORMATION:
Resident of: Islamabad, Pakistan
Birth Date: 10 Nov 1980
Marital Status: Single
Languages: English, Urdu, Punjabi
NIC # 372**-******* 3
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