Administrative Assistant Office

SONIA P. QUITOLA

Gender: Female

Nationality: Filipino

Language: Fluent Filipino, Ilokano, English

Current Residence: Las Piñas City, Metro Manila, Philippines Availability: November 3, 2015

EDUCATION/QUALIFICATIONS:

June 1994 – October 2006 University of the Philippines Los Baños Bachelor of Science Degree in Ag.Economics Major in Finance

July 2010 / March 2002 Eligible Civil Service Professional & Sub-Professional

TRAINING:

• Leadership & Management Training by Business Works, Inc., April 2015.

• Facilities Management Training by Business Coach Inc., September 2014.

• Filipino’s Guide in Handling Expats and Foreigners (& the flip side) by Center for Global Best Practices, October, 2013.

• Integrated Management Systems & Labor Education by Makati Development Corporation, August- September 2012.

• MYOB Accounting System by Informatics Computer Institute, Oct-Nov 2011.

• Accounting & Bookkeeping by Skill Power Institute, January 2010.

• Assessment of Local Governments in the Philippines by CLRG, NCPAG, UP Diliman, October 2005

EMPLOYMENT HISTORY:

Employment Period Employer Position Held

January 2013 - present

BASF Philippines, Inc.

Office Manager, Lemongrass Project

June 2012 - Dec 2012

Makati Development Corporation-Subic, Inc.

Administrative Officer, Harbor Point Mall

Project, Subic

Dec 2010 – June 2012

Elite Manila / The Fashion Academy Manila Administrative Officer / Finance Comptroller

Sept 2005– June 2010

The House of Representatives of the Republic of the Philippines

Political Affairs Officer VI;

Legislative Staff Assistant II

Office of Congresswoman Carmen L. Cari

Jan 2003 – July 2005

Cooperative Development Authority / KBMPC

Loans Officer / Bookkeeper

May 2002 – Sep 2002

Greenwich Pizza Pasta Corporation

Administrative Assistant

PROFESSIONAL EXPERIENCE:

January 2013 – present

Office Manager for the Lemongrass Project, a Joint Venture of BASF SE, Petronas Chemicals Group Berhad and Fluor Daniel Corporation, Alabang, Muntinlupa City

Responsibilities:

• Expatriates handling and overall office management: Provision and administration of work tools and office facilities; work permits and visa requirements; management of transportation, accommodation and logistics for expats, business guests and VIPs; housing, school and training requirements; dispatch and administer service vehicles and drivers; coordination of meetings & workshops; checking/preparation of expense reports and reimbursement claims; monthly global tax reporting; local and out-of-country business travel arrangements; leave & attendance monitoring; safety monitoring; preparation & coordination of team bldg. activities; recruitment of additional staff including training and induction; controlling correspondence; etc.

• Executive support to the Vice President (travel,meetings,calendar,correspondence,reports,etc.)

• Singlehandedly manages 26 expatriates working in the Philippines

June 2012 – Dec 2012 Administrative Officer for Makati Development Corporation-Subic, Inc., a subsidiary of Ayala Company, Subic, Olongapo City

Responsibilities:

• Administer hiring, disciplining and termination of field personnel and preparation of government reports; handles preparation of payroll and other employee benefits; oversee the general services, maintenance of office and utilities, and field purchasing requirements of the project; dispatch service vehicles and ensures that consumption of fuel are properly recorded for audit purposes; coordinate and implement security measures within the site of work; controls the proper use of staff house and temporary facility; liaise with various offices and government units pertaining to permits and other regulatory requirements; promotes harmonious relationship and initiates recreational activity among workers and staff; controls and monitors the attendance and working time of all employees, proper usage of consumable supplies and photo copying; coordinates with the Safety Officer in the implementation of the Environmental, Health and Safety policy of the project

Dec 2010 – June 2012

Administrative Officer / Finance Comptroller for Elite Manila/Fashion Academy Manila, A.Venue, Makati City

Responsibilities:

• Responsible for maintaining complete, accurate, and day-to-day financial, accounting, administrative and personnel services in support of company operations. Coordinate and prepare government reportorial requirements. Responsible for bookkeeping, assisting with the preparation of financial statements, budgets and sales forecasts, maintaining cash controls, preparation of payroll and benefits, administer employee files and records, purchasing, maintaining accounts payable and receivables. Assist in marketing and class/workshop administration.

Sep 2005 – June 2010

Political Affairs Officer VI/Supervising Legislative Staff Researcher I (Committee on Poverty Alleviation & Special Committee on the Education and Welfare of Persons with Disability); & Legislative Staff Assistant II for the Office of Congresswoman Carmen L. Cari, 5th District of Leyte, HOR

Responsibilities:

• Research for and draft House Bills for sponsorship of the Congresswoman; prepare sponsorship speech and resource materials for presentation during deliberation and consideration of House Measures; maintain an effective system of monitoring; make sure the status of legislations, proposals, bills and resolutions referred to the committees and authored and co-authored by the Congresswoman are updated; coordinate and takes charge of office correspondence and other administrative works; keep and harmonize Congresswoman’s schedules, appointments and meetings; assist in processing and securing visa and travel arrangement of the congresswoman.

Jan 2003 – July 2005

Loans Officer / Bookkeeper for Cooperative Development Authority, Quezon Ave., Quezon City

Responsibilities:

• Compute annual dividends, patronage refunds and loan proceeds; prepare amortization schedules, ageing of loans receivables and demand letters; prepare monthly Financial Statements including bank reconciliation for monthly reporting to the Board of Directors; provide clerical and administrative support including but not limited to drafting, receiving and filing correspondence and other communications, preparation of reports and materials for meetings, and reception.

May 2002 – Sep 2002

Administrative Assistant for Greenwich Pizza Pasta Corporation, Dagupan City, Pangasinan

Responsibilities:

• Was in charge and accountable for the store’s general fund; handled general cashiering work; supervised the cashiers’ daily transactions; prepared all the necessary documents for sales monitoring and strategy; and worked closely with the team to achieve sales target.

[ Please email to: **********@*****.*** or call +639********* ]

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