Administrator/Event Coordinator
Resume:
WILLIAM ORTIZ
Saint Albans, NY 11412
Cell 917-***-****
Email: **********@*****.***
SUMMARY:
10+ years of experience in the office Administration activities including coordinate travel and hotel arrangements (domestic/international) for Director and Manager.
Prepared invoices, purchase orders, shipping and billing and coordinate calendar meeting schedules.
Managed international book fair shipment by coordinating with overseas vendors to ensure shipments are on time and documents are accurate.
Respond to high volume of calls and messages in a timely manner.
Bilingual - English and Spanish.
Available to begin work immediately.
TECHNICAL SKILLS
Microsoft Office – 2010 Word, Excel, Outlook, 2007 Access, and familiar with Power Point.
Google Calendar.
SAP Shopping Cart.
Knowledge of Bill of Lading
PROFESSIONAL WORK EXPERIENCE:
January - 2001 – April - 2015 - DC Entertainment - A Division of Time Warner - New York, NY
Administrator/Event Coordinator
Managed international book fair shipment by coordinating with overseas vendors to ensure shipments are on time and documents are accurate.
Managed executive teams’ calendars and travel plans.
Respond to high volume of calls and messages in a timely manner.
Reviewed pre-publication editorial and promotional materials from publishing partners for any discrepancies for final approval.
Assisted Management with expense reports.
Managed computer inventory listing of all incoming and outgoing product merchandise.
Maintained archival library for reference and legal purposes.
Managed and tracked all event budgets.
Performed various administrative duties in support of department. Tasks included maintaining international publishing database, and prepared weekly report.
Prepared invoices, purchase orders, shipping and billing.
Provided receptionist coverage by liaising with other administrative personnel to cover lunch/breaks.
October - 1994 – January - 2001 DC Comics - A Division of Time Warner – New York, NY
Office Clerk
Handled internal and external inquiries and incoming work requests.
Supports supervisor with all the day to day clerical duties.
Maintained filing systems.
Photocopying, scanning and fax documents.
Prepared mass mailings and packages.
Typed various documents and general correspondence.
Maintained conference room preparation and presences.
Retrieve and distribute incoming and outgoing deliveries (e.g., FedEx, DHL and UPS).
EDUCATION
Real Estate Education Center - Home Inspector License - 2015
Literacy Partners – Volunteer - 2013
LaGuardia Community College – Air Conditioning and Refrigeration – EPA 608 Universal - 2008
York College - Business Communication - 2003
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