Administrative Assistant Office

Beth S. Williams

*** ******* ***** **., *****, SC 29651

803-***-**** * *************@*****.***

Summary

Multifaceted, efficient and reliable Executive/Administrative Professional supporting executives, sales and managers to improve internal operations. Proficient in all the standard office desktop software. Diversified skill-set covering administrative support, client relations, writing, human resources and recruiting, account management and project management. Working knowledge and experience of MS office applications, outlook management and the internet.

Highly organized and efficient Professional

Multi-tasking skills Confident in decision making skills

Courteous, friendly and confidential Educated to A level

PROFESSIONAL EXPERIENCE

Dixon Hughes Goodman, LLP (DHG), Spartanburg, SC 2013-Present

Executive Assistant-Audit

Handle letters/memos/reports for audit staff. Format and bind proposals, financials and reports. Liaison between audit client and staff. Scheduling, calendar maintenance and travel coordinator. Front desk coverage. AP/AR.

Audit Executive Assistance to the Managing Partner and audit staff.

Front office – answer multi-line phone system, open and sort mail.

Tax department back up

Document production including Financial Statements and Engagement letters, formatting, binding, final presentations, 20+ a week.

Executive calendar maintenance, coordinate travel, activities and schedule.

Schedule audit staff schedule and maintain audit progress report/excel spreadsheet.

Production reporting, weekly, monthly and yearly. Taking and distributing meeting minutes.

Accounts Payable/Accounts Receivable/Collections and client payments

Office building and equipment liaison

File maintenance including using EFR, STAR, Prostaff, Epace

Business development including using CRM

Coordinate experience hire and intern interviews

Pricewaterhouse Coopers (PWC), Spartanburg SC 2011-2013

Liaison with other departments in order to establish and maintain effective and relevant support in relations with the organizations tax processing and audit production and overall operating functions.

Front office – answer multi-line phone system, open and sort mail.

Maintain conference/training rooms, including audio visual set up and catering coordination with office and scheduling with all clients both internal and external.

Managed all office maintenance and repairs, directed vendor personnel.

Landlord liaison, office relocations, local security management, administered security badges.

Revamped the client confirm system to ensure complete and timely audits and saving the audit staff time.

Document production including Financial Statements and Engagement letters, coordinate copying, printing, and binding jobs, 10+a week.

Cherry, Bekaert & Holland, Spartanburg SC 2010-2011

Administrative Assistant

Delivered all front office duties, daily cash posting, and reports, receiving and directing visitors.

Processing all correspondence including assembly of 100+ a week of tax returns during busy season.

Set up and managed approximately three complex events during the year.

Executed the office Client Open House to increase the company’s sales and profitability.

Intralot, Inc. – Vendor for the SC Education Lottery, Cayce, SC 2008-2010

Office Manager-Administrative Assistant

Supported and implemented company lottery roll out in the State of South Carolina convenience store market. Traveled and trained technicians and retail store employees on the lottery on-line system. Maintained office staff by recruiting, selecting, orienting, and training employees.

Assisted the Regional Director and General Manager

Maintained office inventory, compiled, stored and retrieved management data.

Coordinated travel, maintained calendar, activities and schedules.

Maintained office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Save the company $30,000 by negating computer recycler.

Directed the SC Human Resources system including setting up interviews, preparing pre-hire paperwork and providing clear status communication with all candidates in the pre-hire process.

Richardson, Plowden & Robinson, P.A., Columbia SC 2003-2008

Administrative Assistant-Supervisor

Supervisor of the runner staff, coordinating work schedules and all daily duties of the runner staff. Completed all attorney requests/needs throughout the day. Provided all orientation, training and coaching/mentoring. Maintained client files, created new client folders containing engagement letter and fee schedule.

Managed and coordinated company office move including organizing a 30,000ft. warehouse with all files.

Assisted with the daily operation of the Operations department, including expense recovery and analyzing company expenses.

Wheat First Securities now Wells Fargo Financial Services 1985-2010

Branch Cabell Investment Firm/Legg Mason, Richmond, VA

Skills

Star performance Executive Assistant Certification, ProStaff, Outlook-Working smarter, CRM, proficient in Microsoft office including Word, Excel, Outlook, PowerPoint, S.C. Notary Public

Education

Braxton School of Business 1983-1985

Richmond, VA

Business Administration certificate

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