outstanding Admin Support
Resume:
GISELLE WHORTON
***********@*****.***
I am a very fast learner that loves working around all types of people. I can evaluate situations, exercise good judgment and make responsible decisions. I have outstanding time management, communication, critical thinking and multi- tasking skills. I know a variety of computer programs including but not limited to Windows, Microsoft Office Suite, Excel, Spreadsheets, Salesforce, Dock Master and Microsoft Access. I have great penmanship, professional telephone presence, and outstanding interpersonal and client interaction skills.
EXPERIENCE
Touro University Office of Admissions / Office Team (contract) Vallejo, CA 2015
Front Desk Receptionist
Support the Admissions Office in performing a variety of secretarial and clerical duties related to office operations and projects. Essential duties included a variety of secretarial, receptionist, data entry and clerical duties, scheduling interview appointments, Heavy phones, answering inquiries, greeting and informing visitors. Work with the public as well as with parents, visitors, students and staff.
HDR Engineering Inc. / Ultimate Staffing Services L.P. (contract) Walnut Creek, CA 2014
Front Desk Administrative Assistant
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Maintains security by following procedures; monitoring logbook; issuing visitor badges. Pick up and deliver the mail. Maintain an adequate inventory of office supplies. Coordinate catering events, update weekly employee roster, typing memos, data entry, responsible for all shipping (Fed Ex, UPS, GSO) Maintain standard desk operating procedures and the professional appearance of the reception area, Answer, screen and direct incoming calls as well as handle all telephone inquiries, Greet visitors, candidates and vendors in the reception area Manage distribution of incoming and outgoing packages, mail and vendor deliveries, Order & restock supplies for kitchen maintaining an organized appearance, Order office supplies, manage supply inventory, keep printer stations stocked, Submit work requests to building management, Assist Recruiting with interview scheduling and coordination, team up with EA, Help with expense reports, filing, copying, routing documents, Support office event coordination and set up, occasional lunches, Validate visitors' parking tickets and maintain parking validation records, Setup/monitor EV workstations for current and new employees, Assist with onboarding/off boarding facilities related tasks, Collaborate with other departments as requested by manager, and perform other work related duties as assigned or as judgment or necessity dictates, Order business cards.
East Bay Agency for Children Oakland, CA 2013
Human Resource Assistant
Provide clerical/administrative support to HR department, Produce new hire and termination packets as requested, Data entry, Maintain secure and organized personnel files, staying in compliance with California alliance, EBAC’s accreditation membership organization, coordinate mailings to employees (including bi-weekly paychecks). Work with HR manager to ensure new hire orientation materials are up to date and ready to use. Maintain adequate supply levels for department essentials. Maintain Track training and essential learning data base and produce reports as needed, assist in maintaining job postings both internal and external, assist in the coordination of background clearance process including monitoring of the DOJ website, follow up regarding negative responses on new hires or current employees, updating forms as required, special projects and other duties as needed.
Ultimate Staffing Services, L.P/ Team Health West
Pleasanton, CA 2010- 2013
Receptionist
Assist the Office Manager in the daily maintenance and upkeep of the business office suite. Maintain inventory of office supplies by ordering as needed and storing and organizing office supplies received. Coordinate delivery of special request items to employees. Coordinate the setup of workstations for new employees with needed office supplies. Prepare office supply starter kits for newly hired personnel. Meter outgoing mail daily; add postage money to meter as needed. Retrieve and distribute incoming mail from on-site and off-site mailboxes. Match vendor and service records to received invoices and submit for approval. Receive and log all incoming travel commission checks. Assist in the planning and coordination of company events for employees. Assist with the setup and cleanup of company sponsored events/functions. Travel to local companies for parts and supplies as needed. Accompany and monitor paper recycling vendor. Take mail to post office in the afternoon as needed. Perform basic janitorial duties for the office building as needed. Perform other duties as assigned.
First Allied Securities, Inc. (Relocated) San Diego, CA 2002-2005
Receptionist Switchboard Operator
Answered multi-lined telephone system transferring callers to individual extensions. Research and troubleshoot information for callers. Welcome and direct visitors; conference room scheduler. Update roll call during Human Resource manager’s absence. Generate welcome letters and mail to numerous clients. File alpha numeric documents for Compliance Department; assist various departments with clerical projects as needed.
EDUCATION
United Education Institute
San Diego, CA
Business Office Admin.
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