Assistant Executive

JARRETT E. NOLAN

*** *** ****** #**

201-***-**** Jersey City, NJ 07302 *************@*****.***

www.linkedin.com/in/jarrettnolan/

PROFESSIONAL EXPERIENCE

CITIGROUP INC., Citi Cards, Long Island City, NY 1997 - Present

An American multinational financial services corporation.

Executive Assistant, Rewards (2009 - Present)

Provide complex administrative support to five (5) Directors and their combined teams involving frequent exercise of independent judgment, initiative and diplomacy

Maintain executive calendars, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars. Prepare materials necessary for meetings; Developing, and editing PowerPoint presentations.

Manage complex Travel arrangements, domestic and international.

Screen telephone calls and determine which can be handled by other areas in the bank. Answer complex inquires in regards to division’s policies and procedures.

Respond verbally or in written form to internal and external inquiries, which include communicating with high level management.

Process and Coordinate, ongoing expense reports and vendor invoices.

Ordering and organizing office Supplies and files, using Excel.

Managing onboarding process for new hires and/or contractors.

Create, maintain and update team functional Sharepoint sites

Executive Assistant, Cash & Rewards (2005- 2009)

Provide support to the Senior Executives and their direct reports, with exceptional professionalism, communication and interpersonal skills.

Heavy calendaring, domestic and international travel arrangements with visa requirements, expense reports, filing organization of office, arranging IT and facilities support.

Coordinated meetings, phone conferences and off-sites internally and externally.

Worked with internal teams to coordinate Executive staff offsite agendas and logistics with appropriate stakeholders.

Handled confidential and non-routine information and facilitated internal communication.

Supported daily operations tasks such as purchasing office supplies, building office manuals, submitting vendor invoices

Provided backup support to the other administrative staff as needed.

Executive Assistant, Operation, Delivery and Compliance (2004 - 2005)

Provided full administrative support for Senior Level Executives and their direct reports.

Managed and organized executives highly complex and demanding Microsoft Outlook calendars.

Arranged complex and detailed travel plans, itineraries, and agendas; processed travel expenses.

Composed and prepared confidential correspondence.

Assisted in creating and editing of PowerPoint presentations for business meetings.

Jarrett E. Nolan 2 Page

Administrative Assistant, Telesales (1997 - 2004)

Supported Senior Executive and their cross country directs, with all administrative needs.

Maintained executive’s calendar, schedule all meetings, and conference calls, fielded emails and phone calls, requests for meetings, handled in meeting conflicts and prioritization of any related issues.

Typed correspondence, memos and presentations, prepared presentations and meeting materials; copied, collated and binded when necessary.

Arranged all aspects of Travel, manager approvals, flights, hotels, rental cars, car service and currency exchange.

EDUCATION

B.A. Speech and Theatre, Broadcasting, Montclair State College, Upper Montclair, NJ

PROFESSIONAL DEVELOPMENT

Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook

SharePoint, Concur and Social Media

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