Executive Assistant, Office Manager

J E N N I F E R L . H A Y S

* * * * * . CA P I S T R ANO D R . • DA L L A S, T X 7 5 2 87

P HONE 9 7 2 - 896- 3 7 2 6 • E - MA I L J ENN I F E R LORDHAY S@GMA I L . COM EMPLOYMENT

Optum, CSS 2013-Present

Executive Assistant

Provide all support and assistance to the Vice President

Liaison between Vice President and Human Resource & Operations Managers

Arrange travel, make purchases for employee merit programs and reconcile expense reports for entire site

Collect data from weekly site checks regarding HIPPA violations, produce timely & accurate reports reflecting results and responsible for input of information into company-specific intranet

Collaborate with Administrative Assistants

Track inventory and purchase office supplies, equipment and refreshments for office

Coordinate catering for meetings, employee events and set up guest itinerary

Manage calendar, schedule meetings, review e-mail and screen phone calls Walker Smith Capital 2005-2012

Administrative Assistant, Office Manager

Responsible for the day-to-day administrative oversight for office of 20+ employees

Served as liaison between external brokers and internal investment managers

Coordinate daily schedule of all meetings with brokers, market analysts and investors

Administrator for employee benefits

Maintained calendars, arranged travel, processed expense reports

Answered seven line switchboard

Assisted in special projects for investor relations and back office and provide back-up to executive assistants

Track inventory and purchase office supplies, equipment, refreshments, etc. for of fice

Collaborate with building management to grant and maintain security access to offices and parking garage Greenway Capital 2005-2006

Executive Assistant

Coordinated domestic and international travel arrangements

Drafted company communications

Maintained confidential database of investors

Liaised with investors and coordinated capital statements and investor communiqué

Scheduled conference calls and meetings, reconciled expense reports & supported office manager

Integrated new investors into back office system and provided documentation to all parties involved

Supplied legal and financial documentation to financial service organizations, as needed Atlantic Southeast Airlines 1997-2005

Flight Attendant

Able to handle any one of numerous situations on my own including customer service, first aid, beverage service, inventory, safety equipment inspections and passenger safety

Uphold federal and company safety regulations, supervise any emergency or non-emergency situations that may occur during taxi, takeoff, flight or landing.

EDUCATION

University of Texas at El Paso – Bachelor of Arts in Communications, 1994

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