Executive Administrative Assistant

Debra A. Ninci

***** ****** ****** ***** ***********, Texas 77546

http://lnkd.in/bhBj-qU 281-***-**** ******@*********.*** Executive Administrative Assistant

Industry experience includes Aerospace, Engineering, Big 6 Accounting, Manufacturing, Banking and Education Strong Organizational and Interpersonal Skills • Advanced Proficiency in Microsoft Office Web Development with Adobe PhotoShop and Dreamweaver • Creative Ability with Graphics, Presentations and Spreadsheets Internet Research, Computerized A/P, A/R, E-Forms, Financial Reports and Invoicing Detail Oriented with High Aptitude in Spelling, Grammar and Composition of Business Correspondence Multi-Tasked, Time Efficient, Proven Initiative

Experience

San Jacinto College – 13735 Beamer Road; Houston, TX 77089, Tel: 281-***-**** Oct 2014 to July 2015 Senior Administrative Assistant for Chief Information Officer (CIO) and Directors of Information Technology Services (ITS). Kept executive calendars and scheduled high level meetings with senior leadership team and vendors. Purchased large amounts of supplies and equipment to support the department personnel on all three campuses. Responsible for company credit card purchases and monthly reconciliation. Coordinated several conferences sponsored by the IT group including travel and expenses. Supported professional development in the department by registering employees for classes/seminars. Kept leave calendar for all departments under IT. United Space Alliance, LLC - 600 Gemini; Houston, TX 77058, Tel: 281-***-**** Dec 1999 to Nov 2013 Executive Assistant for director of Contracts Management and director of Business & Resource Management. Provided support to managers and staff members. Coordinated meetings and calendars in Outlook. Utilized Excel and PowerPoint for presentations to assist directors in principal contract negotiations between client (NASA) and subcontractor for the Space Shuttle Operations Contract (SPOC) and other contracts. Compile and distribute monthly and quarterly reporting information such as employee development and training, activity reports and Equal Opportunity Employment Commission (EEOC) data. Serve as training coordinator, property custodian, and other miscellaneous routine functions to keep our department running smoothly. Utilized PeopleSoft for purchase requisitions and travel and expense reports. Provided backup support for Vice President and CFO and his assistant. Fast paced, multi-tasked environment requiring professionalism and a discreet manner. Laid off towards the end of company downsizing after Shuttle program ended. I was one of less than ten admins left towards the end of this 10,000 employee company after the Shuttle program terminated. Parsons Corporation - 2200 W Loop South, Ste 200; Houston, TX 77027 Tel: 713-***-**** Sept 1993 to July 1999

(For employment verification purposes please contact Talent Management at Corporate Headquarters in Pasadena, California 91124 Tel: 626-***-****) April 1998 – July 1999. Senior Administrative Aide for Parsons Transportation Group. Managed administrative functions for office of nine professional associates and engineers including Principal Associate and Area Manager. Responsible for invoicing all Houston clients as well as account payables and receivables. Generated financial reports and handled confidential correspondence. Assisted department staff with travel arrangements, communications, report and proposal creation, proofreading and distribution. Exercised initiative and decision making continually to keep department organized and running efficiently. September 1993 – April 1998. Administrative Assistant for Directors of Business Development for Parsons Engineering Science and Parsons Power Group, whose responsibilities included marketing national accounts. Utilized MS Office for word processing and preparation of presentations and marketing materials. Exercised creative and artistic input on new ideas for presentations. Generated and distributed monthly report reflecting gross profit sold for all U.S. offices. Arranged meetings with clients and contractors nationwide. Set up and coordinated annual client dinner. Researched clients and markets. Southdown, Inc. - 1200 Smith Street, Suite 2400; Houston, TX 77002, Tel: 713-***-**** Mar 1992 to Feb 1993 Executive Secretary supporting directors of three major departments in the corporate office of this Fortune 500 company. Largest domestically-owned cement and concrete manufacturer and hazardous waste fuel processor in the nation. Assisted in the production and distribution of public relations material for plants and facilities nationwide. Accountable for production of financial statements and tables, correspondence, organizational charts and graphics for quarterly executive board meetings. KPMG LLP - 811 Main Street, Suite 4400; Houston, TX 77002, Tel: 713-***-**** June 1990 to Mar 1992 Executive Secretary for Partners in Audit, Tax and Management Consulting Divisions of Big Six Accounting Firm. Education

Associate of Art Degree in Business Administration - San Jacinto College, Houston, TX – 3.62 GPA

University of Houston Clear Lake, Houston, TX – 3.67 GPA

- Completed 33 hours studying Business, Marketing, Communications, Photography, Computer Graphics, and Web Design Software Skills

MS Office Suite including proficiency in Word, PowerPoint and Excel • MS Outlook • MS NetMeeting Adobe Photoshop • Web Development with Adobe Dreamweaver Documentum Content Management • PeopleSoft • Concur Travel & Expense System • Crystal Reports • Cerenade eForms