Document Controller
Resume:
MICHAEL RAYMOND R. BALILIA
-*** Pulo San Rafael, Bulacan Philippines
Mobile No.: +639*********
-13th Floor, Rm.1306, Saba 3 Building Dubai United Arab Emirates
UAE Mobile No.: +971*********)
Email Address: *********@*****.***
POSITION DESIRED
Senior Document Controller/ Lead Document Controller / Junior Document
Controller/ Senior Administrative Assistant / Project Coordinator / Archive Specialist
CAREER OBJECTIVES
An administration professional with 7 years and 11 months of exceptional track record in handling document control, overseas experience and 6 years local work in my country as DOCUMENT CONTROLLER/cum Administrator, with the total experience of 13 years and 11 months. Experienced in setting up workflows, E- Registration, ISO Documentation, Supplier Modules, and Smart Manuals. Experience as document controller for engineering, vendor, Construction, Claims, QA/QC departments in development, Construction, Fabrication and Oil and Gas companies. Train also for project management risk.
WORK EXPERIENCES
STARNETH MIDDLE EAST (SME ENGINEERING SERVICES JLT)
Project : DUBAI I OBSERVATION WHEEL (40,000,000 USD Contract)
Address : JLT, HDS Tower, level 26, Office 2609 • P.O. Box: 476240 • Dubai, UAE
Position : Lead Document Controller
Duration : March 13, 2014 to Present
LEAD DOCUMENT CONTROLLER
Reporting to the CEO, Managing Director, Project Director, Project Manager, Engineering Manager & Construction Manager, Procurement Manager worked with team of multi-discipline engineers, site managers, planners, buyers & expeditors providing documentation & control management & administration support on Head Design Office as well as site office.
Responsible for proper upkeep of all documents pertaining to internal and external correspondences of the project with departments, clients and the vendors including all technical, non- technical, vendor, construction and preparation of final project dossiers. Archive on both paper and electronic copies of formal transmittal sent to or received from clients and vendors. Coordinate in other team in Netherlands (head office), uploading documents to Server Cloud matrix server, also uploading document in Conject (EDMS system) and New forma server for New York project.
Lead a team to ensure documentation is implemented as per project procedure & client specification.
Establish and coordinate schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis. Receive technical drawings from various discipline engineers and accurately fill the Technical Document Register reflecting details of the documents to be submitted to the client. Assign transmittals to each document and sequentially file all incoming and outgoing transmittals.
AL RAEEL NATIONAL GENERAL CONTRACTING CO. L.L.C.(MEMBER OF ZTCO GROUPS COMPANIES)
Project : HARD LANDSCAPING, BUHASA FENCE, BARAKASITE (GASCO PROJECT), SHAH GAS DEVELOPMENT & UTILITIES (HYUNDAI PROJECT)(LANDSCAPING AND IRRIGATION).
Address : 17th Floor, JBC 2, Cluster V, JLT, Dubai, UAE Tel : +971-*-*******
Fax: +971-*-******* P.O. Box: 309056
Position : Senior Document Controller
Duration : June 1, 2013 to March 9, 2014
SENIOR DOCUMENT CONTROLLER
Reporting to the CEO, General Manager, Project Director, Engineering Manager & Construction Manager, Procurement Manager worked with team of multi-discipline engineers, site managers, planners, buyers & expeditors providing documentation & control management & administration support on Head Design Office as well as site office.
Responsible for proper upkeep of all documents pertaining to internal and external correspondences of the project with departments, clients and the vendors including all technical, non- technical, vendor, construction --and preparation of final project dossiers. Archive on both paper and electronic copies of formal transmittal sent to or received from clients and vendors.
Lead a team of Document Controller on site and work with Client & Subcontractor Document Control team ensuring documentation is implemented as per project procedure & client specification.
Establish and coordinate schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis. Receive technical drawings from various discipline engineers and accurately fill the Technical Document Register reflecting details of the documents to be submitted to the client. Assign transmittals to each document and sequentially file all incoming and outgoing transmittals.
P r e p a r i n g the MR material requisition and LPO, for the required material in the project. Create and maintain tracker for drawing approval process and technical submittals. F o l l o w up with vendors / consultants about whether the emailed file has been received and notify them of any delay in response time. Record keeping of received and sent letters or email to the various consultants and other
Contractors. To maintain proper records for all documents whether inside or outside the company.
Also Preparing Documents for ISO certification and E-registration for the company
TOPAZ ENGINEERING – ENERGY & MARINE
Project : TOPAZ FABRICATION & CONSTRUCTION (ONSHORE AND OFFSHORE PROJECT)
(ENGINEERING/ QAQC/CLAIMS Department)
Address : P.O. Box 7604, ADYARD LIWA 1 Mussafah industrial area, Abu Dhabi, United Arab
Emirates
Position : Document Controller
Duration : May 09, 2010 – May 14, 2013
Duties and Responsibilities:
DOCUMENT CONTROLLER
ENGINEERING DEPT:
P r e p a r i n g the MR material requisition using the JD Edwards system, for the required material in the project.
Create and maintain tracker for drawing approval process and technical submittals. F o l l o w up with vendors / consultants about whether the emailed file has been received and notify them of any delay in response time.
Record keeping of received and sent letters or email to the various consultants and other
Contractors.
To maintain proper records for all documents whether inside or outside the company.
Remove all superseded drawings / technical data, and replace with latest data from the site team. The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored separately for future reference when issuing the latest revision to the site team.Assist PM in preparation of monthly reports.Backup maybe done either electronically or through hard copies of a document. Prepare, register and distribute all outgoing transmittals.
Receive, register and distribute all incoming transmittals. Maintain electronic registers for Letters, MOM, Memos, NCR, and RFI, DCR’s, Reports, Transmittals, Drawings, DPR, safety & Quality related documents. Using document numbering system for maintaining the documents.
CLAIMS DEPT:
Working together with the consultant for the Claims Dept. reviewing ISO certification documents, scan and copy.Preparing the tracking Register for all the documents for SBM MOPU STOR Project and
ENOC 2011 SHUTDOWN. Organized the Documents in filling system, and make a list of register for the documents. To maintain proper records for all documents whether inside or outside the company. Remove all superseded drawings / technical data, and replace with latest data from the site team.
QAQC DEPT:
Copy all files to VICIDOCS system and JD Edwards’s systems, drag and drop all scan documents, entry all necessary files and documents. Making MR request and PO. Implement filling system in accordance with the company procedures.
Insure the document flow system, policy, secure and maintain its latest revisions(e.g. General arrangement, Material Specification, Vendor Drawing, Procedures, Method of Statement, Purchase order file, Welders Certificates, BS-BS EN Standard documents etc.).Filling of documents came from site area and all requisition came from main office. Taking Care all the documents for the project, such as the Packing list, Drawing and vendor documents. Preparing and customizing the relevant forms, registers and reports in order to tackle the entire instant Obligation. Update Inspection reports/request for inspection. Update and monitor welder qualification records. Responsible for the Preparation of Final Handover documents, isometrics etc. to the Client in consultation With Quality Control / Quality Assurance Department Completion of final QC Dossier/Job/Project. Document Control
Ensures documentation registers and manuals are kept up-to-date as defined in the
Quality Management System (QMS) procedures. Ensures the Quality Assurance program library, electronic file database, manual system, and Quality Assurance filing system are accurate and up-to-date. Reviews documentation to ensure it is kept updated, consistent, and in accordance with
company standards. Ensures that all documentation is classified, formatted, and controlled as defined in the QMS.
Develops and assists in the implementation of all rig-based filing systems that use controlled documentation. Reviews inspection and audit documentation to assure compliance with company quality standards. Manages the distribution of all controlled documents and manuals to assigned manual holders and company management. Ensures all new manuals and manual updates receive the required approvals and sign-offs before duplication and distribution. Provides documentation assistance to internal and external quality assurance system auditor(s). Initiates appropriate and timely action to correct procedural discrepancies and deficiencies identified within controlled documents; confers with document originators to resolve issues.
QG 3&4 ONSHORE PROJECT (MECHANICAL PIPING DEPARTMENT
Project : QG 3&4 ONSHORE PROJECT (MECHANICAL PIPING DEPARTMENT)
Address : P.O. Box 22483 Ras Laffan, State of Qatar
Position : Technical Assistant (Computer Data Entry Operator / Document Controller)
Duration : November 18, 2009 – May 2, 2010
Duties and Responsibilities:
COMPUTER DATA ENTRY OPERATOR
Advance Microsoft Office (Word Excel, Power Point, Adobe Acrobat, Publication, ETC.). Updating the CITRIX, preparing and updating the pull card report.
Preparing Transmittal Record for the requisition to be submitted at CTJV main office.
Updating progress report for the whole one month.
Updating daily progress report for all test package been used.
DOCUMENT CONTROLLER / TECHNICAL ASSISTANT
Implement filling system in accordance with the company procedures.
Insure the document flow system, policy, secure and maintain its latest revisions(e.g. General arrangement, Plot plan, Specification, Vendor Drawing, Procedures, Method of Statement, Purchase order file etc.).
Filling of documents came from site area and all requisition came from CTJV main office.
Taking Care all the documents for the project, such as the Packing list, Drawing and
vendor documents.
CONSOLIDATED CONTRACTOR INTERNATIONAL COMPANY (CCIC)
Project : QCS Project / Document Controller Group (DCG)
Address : P.O. Box 22483 Ras Laffan, State of Qatar
Position : Technical Staff (Computer Data Entry Operator /Assistant Document Controller)
Duration : October 12, 2008 – November 18, 2009
Duties and Responsibilities:
Handling and Receiving Project Documents, Correspondence Drawings, Isometrics, etc. from Clients, Stamping with Project stamp and handing over to Project Manager for further distribution As per Client Procedure. Preparing Project Matrix that is Primary, Secondary and Subcontractors for smooth flow of documents as ISO 9001 and 2000. To Evaluate and enter all documents, drawings, Isometrics received from Clients, Subcontractors, Suppliers and from our Head office Athens confidently and with outmost care for smooth flow of distribution in accordance with Project Matrix. Preparing and customizing the relevant forms, registers and reports in order to tackle the entire instant obligation. Responsible for the Preparation of Final Handover documents, isometrics etc. to the Client in consultation With Quality Control / Quality Assurance Department.
Principal Duties Include:
Provide support to check and screen all technical documents and drawings submittal by the
Contractor are in correct format and in accordance with covering transmittal note, index quality and adequacy with regards to numbering and legibility.
CONSOLIDATED CONTRACTOR INTERNATIONAL COMPANY (CCIC)
Project : QGX II Project / Electrical & Instrument Department
Address : P.O. Box 22483 Ras Laffan, State of Qatar
Position : Material Document Controller / Document Controller.
Duration : December 16, 2006 – October 11, 2008
Duties and Responsibilities:
MATERIAL DOCUMENT CONTROLLER
Ensure that all materials received are properly handled and delivered without any damaged to the lay down yard or delivery point area.
Ensure that safety procedures are being followed and understand by the follower.
Ensure that all documentation with regards to Material Receiving Report (MRR) order / short report, transit damage report, material, exception report and other are being followed.
Ensure and inspect that all material received as per specification.
Control the issuance of material that for site installation and same for the shop fabrication. Preparing all the necessary paper for issuing the material such as the Material Request Form, Material exit Pass or Gate Pass to transport the materials.
Also responsible for checking the shipment report, received and the material to be
Issued if available or not.
DOCUMENT CONTROLLER
Implement filling system in accordance with the company procedures.
Insure the document flow system, policy, secure and maintain its latest revisions(e.g. General arrangement, Plot plan, Specification, Vendor Drawing, Procedures, Method of Statement, Purchase order file etc.).
Taking care all file that we are using to release and request materials to site. Such as
Material Request Slip (MRS), Field Material Request (FMR), Materials Exit Pass (MEP).
Filling of documents came from site area and all requisition came from CTJV main office. Taking Care all the documents for the project, such as the Packing list, Drawing and
vendor documents.
I am the one who submit DRS & MRS sometimes FWR (Field Warehouse Requisition) to the authorized person for signing the request.
EDUCATIONAL BACKGROUND
College Level 1997 – 2000 PMI (PHILIPPINE MARITIME INSTITUTE) Bachelor of Science in Marine Engineer Roosevelt Pantranco Quezon City Philippines
Secondary Level 1992 – 1996 Minuyan High School Minuyan Norzagaray Bulacan Philippines
Primary Level 1985 – 1991 Minuyan Elementary School Minuyan Norzagaray Bulacan Philippines
PERSONAL DATA
Name : Michael Raymond R. Balilia
Age : 34 yrs. Old
Date of birth : March 14, 1979
Birth place : Pulo San Rafael Bulacan
Height : 5’ 6 ” Status : Married Nationality : Filipino Religion : Christian
Language spoken : English / Filipino
Passport No : XX4094808
REFERENCES
Eng’r. Benedicto Carmelo A. Alcañeses
Facilities Supervisor / Facilities Management Department,
Ras Gas Company Limited Ras Laffan Industrial City Mobile No : +974-*******
Tel.Office : +974-*******
Fax No. : +974-*******
Email Add. : ***********@******.***.**
Eng’r. Fadi Aljanini
Electrical Engineer
Electrical Department CCC RLPEP Ras Laffan Industrial City, Qatar Tel: 4102462
Mobile No : +974*******
Email: *********@***.***.**
Jacob Thomas
Document Controller Manager
Topaz Energy & Marine (United Arab Emirates Abu Dhabi) P.O.Box 7604, ADYARD LIWA 1 Mussafah industrial area, Abu Dhabi, United Arab Emirates
Mobile No.+971**********
Email Add. : *****.******@*****-***********.***
Ken Glass Manager/Consultant (Esf-Tec)Thailand/Oil & Energy
Mobile-+668********
Consultant at Topaz Energy & Marine
United Arab Emirates Abu Dhabi
Mobile-+971*********
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