Supervisor Medical

https://www.linkedin.com/pub/jonarthur-johnston/**/242/22

Phone 212-***-****

E-mail ***********@*****.***

JonArthur S Johnston

Wide-ranging background in the media/advertising, legal and financial industries, specializing in proofreading/copy editing, outsource supervision, and overall document and file management

February 2015 – May 2015

McGladrey (Freelance through Windsor Resources)

Audit Report Specialist/Proofreader

Reviewed audited financial reports across several phases of production

Ensured accuracy of text and of financial data throughout reports

Cross-checked all numbers and relevant text in financial statements and notes

Liaised with project originators to ensure message consistency

June 2013 – October 2014

DIRECTV (Freelance through Solomon Page LLC)

Proofreader / Copy Editor in internal Creative Services Department

Reviewed legal language and format for accuracy against internal database

Ensured accuracy and consistency of art and copy in various mechanical stages

Reviewed in-house advertising materials, both print and digital, for content, factual errors, typographical errors and format discrepancy; revised as needed

Read and corrected grammar and syntax when necessary

Liaised with Account Managers, Project Managers, Studio and Design

August 2011 – May 2013 (first five months freelance)

Mayer Brown LLP

Document Production Specialist / Proofreader

Revised Word, Excel and PowerPoint documents in accordance with attorney instructions

Converted PDFs to Word files; cleaned up and formatted resulting document from scratch

Responsible for troubleshooting and repairing problematic Word documents

Created, burned and copied CDs and DVDs

Used advanced Acrobat functions, including creating linked indexes for CD closing sets

Worked one on one with attorneys in the absence of their secretaries

Proofread legal documents in all phases of production, including all litigation documents, agreements, information memoranda / prospectuses

Proofread medical/pharmaceutical texts for Intellectual Property department

Assumed Coordinator duties in Shift Coordinator’s absence

Proficient with full reads, book reads, revisions from single and multiple masters, manual blacklines and redlines

Familiar with Blue Book, Chicago Manual of Style, AP Stylebook, AMA Manual of Style and NY Times Manual of Style and Usage

August 2009 – August 2011

Freelance Desktop Support

Assisted private clients in troubleshooting local desktop problems, via phone or on-site

Repaired corrupt Word files

Created comparisons between documents using DeltaView, Word and Acrobat

Basic cleanup and format of Word files from other sources (WordPerfect etc.)

May 2004 – August 2009

Clifford Chance US LLP New York, New York

(Employed From October 1997 – August 2009)

Remote Production Lead

Responsible for outsourcing attorney- and client-submitted work product in busy document production center

Supervised teams of between five and twenty operators working in hub location

Coordinated workflow between New York office and remote location

Responsible for converting and scanning Word files from outside sources; cleaning up converted / scanned files; formatting in accordance with Firm standards or to custom client specifications, and submitting cleaned-up files to remote operators for completion

Assigned rights to Word files through DMS (iManage) to operators in virtual workplace environment (Citrix)

Created file sharing system to facilitate smooth transfer of masters and working files

Created procedural and training manuals for New York and remote hub personnel

Assumed Supervisory duties in the absence of Shift Supervisor

Performed Senior Operator duties on Second Shift

Feb 2002 – May 2004

Assistant Supervisor

Assisted 2nd Shift Supervisor in busy Document Production Center (15+ operators and 2-5 proofreaders)

Supervised all phases of work in Document Production Center; supervised the performance of shift Operators and Proofreaders; acted as liaison between legal staff and the word processing staff, and provided thorough instructions for complicated assignments.

Coordinated and tracked flow of jobs in Center

Assumed Supervisory duties in Shift Supervisor’s absence

Worked one night a week in a night secretarial capacity for RE practice group

Jan 2000 – May 2002

Proofreading Coordinator

Facilitated legal document workflow between operators and proofreaders across two shifts

Responsible for maintaining optimal proofreading staffing

Supervised teams of between 2 to 12 proofreaders across two shifts

Trained temp proofreaders to be proficient in working in different Firm styles in documents received from foreign offices

Created proofreading guidelines manual for the Firm

Created proofreading test for the Firm

Oct 1997 – Jan 2000

Legal Proofreader

Responsible for proofreading of legal documents in all phases of production, including briefs/complaints, agreements, securities offerings

Proficient with full reads, book reads, revisions from single and multiple masters, manual blacklines and redlines

Responsible for preparing “camera ready” proofs for financial printers

Proofread medical/pharmaceutical texts for Intellectual Property department

Familiar with Blue Book, Chicago Manual of Style, AP Stylebook, AMA Manual of Style and NY Times Manual of Style and Usage

Special Skills

Advanced Word (2007 & 2010/2013), including Styles, TOC, TOA, auto numbering, creating custom templates, diagnosing and repairing “problem” documents

Proficient in Excel and PowerPoint (07; 10; 13)

All blacklining software, including DeltaView / WorkShare and CompaRite

All scanning / OCR software, including OmniPage

CD / DVD creation and custom labeling

Advanced Acrobat user, including comparisons, custom headers/footers, comments, and fillable forms

DocX Tools, including all conversion software

MacPac, Innova, D3, MIDAS numbering software

iManage / FileSite, Hummingbird / DM5, DocsOpen, SharePoint

Photoshop, Paintshop and GIMP; InCopy, InDesign

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