Sales Executive Assistant

Sharon K. Hanson

*** ****** ****** ******, ** ***63

**********@*******.*** 214-***-****

Experienced Executive Assistant capable of handling multiple responsibilities professionally, effectively and efficiently. Proven skills in matters of diplomacy, confidentiality and support of executives in customized fashion.

PROFESSIONAL EXPERIENCE

FleetPride June 2013 – October 2014

Executive Assistant to the SVP-Sales & Marketing and SVP-Branch Operations

• Supported two executives with the company’s largest staffs and fiscal responsibility, and supplemental support to eleven of their direct reports

• Managed all facilitation of interview candidates to include scheduling of multiple people, travel and expenses during time of talent upgrade

• Improved processes for on-boarding all sales new hires to be automated to ensure day one productivity

• Processed all expenses for both entire teams including follow-up and reconciliation

• Managed all calendars, appointments, meetings, and travel to include weekly, monthly and quarterly recurring events such as operations reviews, field updates and leader calls

• Created and maintained organization charts, performance rankings, and recognition awards

• Prepared all materials and provided all necessary support for Board presentations

• Coordinated major events including team-building picnic and off-site meetings Long Range Systems July 2012 – October 2012

Executive Sales Assistant to the President, Director-Sales and Director-Operations

• Handled all travel arrangements to include ground transportation and hotel

• Scheduled meetings and maintained calendars

• Prepared expense reports ensuring compliance with company standards

• Order entry for the sales team for multiple restaurants

• Maintained the warranty log for all customers

VHA June 2011 – December 2011

Executive Assistant to the VP-National Sales and all direct reports

• Developed 2012 travel budgets for the National Sales team to include West, North Central, Mid South, Mid Atlantic, Midwest and Northeast districts

• Coordinated travel arrangements to include ground transportation and hotel for the sales department

• Developed and maintained the Education Conference budget. Keeping track of what was spent on education for each sales associate and sending reminder letters to inform of upcoming classes

• Prepared confidential and/or sensitive documents, correspondence and reports

• Maintained training template for workshops and evaluations for 70 employees

• Set up recurring meetings for 2012 calendar year

• Prepared expense reports/OUP expenses ensuring compliance with corporate standards

• Organized National Sales meeting, conference rooms, breakfast, lunch and dinner for 100 sales team members

• Prepared agendas for meetings to include guest speakers and prepared presentation materials

• Scheduled and maintained calendars for the VP of Sales and District Sales VPs

• Worked with recruiters and HR on open sales positions Dean Foods Company June 2002 – December

2010

Executive Assistant to the SVP/Chief Accounting Officer, Lead and Area Controllers for Dairy and Morningstar

• Created and maintained monthly calendar to track all travelers for the Dairy/Morningstar groups

• Created and maintained PTO tracking schedules for the Dairy/Morningstar groups

• Reconciled the AMEX Business Travel Account for both groups

• Tracked employee expense reports for both groups ensuring compliance with corporate policies Updated Facility List for all dairies with changes in managers, accountants, cell numbers, etc.

• Successfully planned the yearly 2005-2010 Controllers Conference (150-200 employees) including entertainment, i.e., Rangers game, golfing, Ft. Worth Stock Yards and Casino Night

• Coordinated travel, hotel accommodations, transportation and offsite rooms for the Controllers Conference

• Assisted both groups documentation, coordination, communication and confidential documents

• Coordinated lunches and working lunches for both groups on and offsite

• Scheduled meetings, confirmed changes or delays and made necessary changes

• Reconciled the P-Card (MasterCard) account for office purchases and lunches

• Coordinated with IT computers, phones, software needs and systems access for all new accountants

• Created travel procedures for new hire packet

• Assisted HR with new hire orientation and paperwork ensuring documents were in order for Corporate

• Handled all travel arrangements for the new hires Executive Assistant to the VP/Chief Accounting Officer, VP Controller, Assistant Controller and Finance Organization

• Compiled information for Monthly, Quarterly, Year End and Home Office Budgets/reports

• Document preparation (processing, revisions, tracking changes) for the Dean Holding Company Report/10Q and 10K

• Prepared confidential and sensitive documents, correspondence, reports and other complex documents

• Scheduled meetings confirm changes or delays and made necessary changes for executives

• Created and updated the Facility List for all DFAAC, including plant facilities all over the US

• Reconciled the AMEX Business Travel Account

• Made air, rental car and hotel arrangements

Executive Assistant to the Controller, Assistant Controller and Corporate Accounting Team

• Compiled information for the Monthly, Quarterly, Year End and Home Office Budgets/Reports

• Played a significant role in periodic filings

• Document preparation (processing, revisions, and tracking changes) for the Dean Holding Company Report, 10K and 10Q

• Entered and posted journal entries

• Prepared and formatted letters, reports and other correspondence

• Scheduled meetings on and offsite

• Coordinated travel arrangements

EDUCATION

New Mexico State University, Las Cruces, NM

Major Business Administration

TECHNICAL SKILLS

MS Word, MS Excel, Power Point, Visio

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