Nannette Ryan McKendrick

*** ****** ******* *****

Toms River, NJ 08757

Cell: 732-***-****

acqj0j@r.postjobfree.com

linkedin.com/pub/nannette-ryan-mckendrick/81/239/823

Professional Summary: A career Executive Assistant/Office Coordinator with exceptional organizational and communication abilities; successful at motivating, training and developing administrative staff to create a productive workforce. Brings initiative, enthusiasm and determination to accomplish desired goals and embraces challenges to identify and implement improvements in the office administrative process, with demonstrated ability to manage multiple projects in a complex, constantly changing environment. Works well with others in high pressure situations and has reputation for developing excellent relationships with clients, colleagues and subordinates. Proven track record of utilizing skills to enhance the effectiveness of the executive supported.

Skills:

MS Word

MS Excel

MS Outlook

MS PowerPoint

QuickBooks/Quicken

Adobe PDF Maker/PDF Plus

Interaction

Hummingbird DM

Keyboarding (90 WPM)

Fast Longhand (70 WPM)

PROFESSIONAL EXPERIENCE:

TRESSLER LLP (Law) New York, NY

Branch Coordinator/Office Manager and Executive Assistant

2009 – Present

Responsible for:

Supervision of support staff and all areas of office administration

Facility management, including liaison with building management on HVAC, cleaning, electrical and all facility issues

Performing as Executive Assistant to three Partners (including Managing Partner) and two Associates

Functioning as Event Coordinator for office and special client functions in the NY area.

SIVIN TOBIN ASSOCIATES, LLC (Partner Level Legal Recruiters) New York, NY

Office Manager

2008 – 2009

Responsible for:

Supervision of support staff and all areas of office administration and facility management

Software support and troubleshooting as well as liaison with outsourced IT company

Payroll processing and bookkeeping functions for both Accounts Payable / Receivable

Benefit plan administration, including medical, FSA, 401(k) and Transit Check program

Administration of all corporate insurance policies, including liability, disability and workmen’s compensation

Review and evaluate attorney and client database. Recommend modifications, train staff and implement new corporate database.

DRESDNER KLEINWORT (Investment Bank) New York, NY

Office Manager/Executive Assistant – Structured Finance

1997 – 2008

(Includes prior service with D’Accord Financial Services which was acquired by Dresdner in 2001)

Supported Managing Director / Head of Structured Finance on high-level administrative matters and projects with focus on enhancing overall effectiveness of executive’s leadership. Worked with limited direction from the senior executive and regularly made independent business judgments on his behalf on all administrative matters.

Performed a wide variety of administrative functions including routine analytical support; developing and maintaining systems to track essential information. Coordinated sensitive reports and analyses related to deal information.

Independently structured and managed professional itineraries, meetings and events, external/internal correspondence and presentation materials. Liaised with departmental and corporate officials of other organizations and associations on behalf of the executive staff.

Supervised secretarial staff including recruitment, training, performance management, appraisal and disciplinary action as required.

Participated in Employee Task Force team to develop new employee orientation program, established internal employee communication and resource tools, and initiated and recommended new programs to improve employee morale.

D’ACCORD FINANCIAL SERVICES (Boutique Investment Bank)

Office Manager/Executive Assistant to CEO

(1997 – 2001)

Responsible for:

Hiring and supervision of support staff and all areas of office administration and facility management

Negotiation with vendors for supplies and services

Coordination with corporate headquarters on accounting and management issues

Planning and hosting both corporate and client special events.

Nannette Ryan McKendrick Page 2

Coordinated build-out of raw office space, including working directly with General Contractor and all associated vendors, including security and telecommunications. Managed successful move to new office space resulting in an organized, on-time and on-budget relocation.

Support CEO in all secretarial and administrative tasks, including travel arrangements, both domestic and international, expense reports and maintaining calendar of daily activities.

RECANATI FAMILY OWNED OR CONTROLLED COMPANIES, New York, NY

(Finmar, IFusion and Maritime Overseas Corporation)

1992 - 1997

FINMAR (Asset Management)

Executive / Personal Assistant to Director

(1997)

Produced correspondence, special projects and maintenance of schedules. Performed personal banking functions, maintenance of checkbook and payment of expenses. Served as liaison on issues surrounding management and maintenance of three households. Coordinated various philanthropic contributions, activities and events.

IFUSION COM CORPORATION (Internet Software)

NY Office Manager / Executive Assistant to CEO

(1995-1997)

Instrumental in setting up start-up company’s NY office, including administration, payroll, accounts payable and selection and negotiation with all vendors. Responsible for selection and purchase of furniture, office equipment and supplies.

Direct responsibility for hiring and supervision of support staff and general office management. Provided orientation to new employees on Company’s policies and procedures and provided software training as required.

Responsible for implementation and administration of Company’s benefit programs (medical, FSA and 401(k) plans). Maintained personnel (HRIS) database.

Managed installation and maintenance of security system and telephone system, including handling moves, additions and changes to PBX and voice mail.

MARITIME OVERSEAS CORPORATION (Shipping Agents for OSG)

Manager, Administrative Services / Executive Assistant to CEO

(1992-1995)

General management of the office of the CEO and six executives providing managerial and administrative support in planning and organizing, including access to highly confidential material and discussions concerning Company operations and personnel. Responsible for supervision of support staff and workflow coordination.

Supervised staff of 15 in Administrative Services Department responsible for all central services supporting 300+ employees in three buildings, including Facilities, Maintenance, Purchasing, Travel, Mailroom, Reproduction and Security.

Direct responsibility for coordination of office moves, changes and any construction or office renovations. Liaison with building management on cleaning, electrical, HFAC and facility issues.

Responsible for review and approval of all Company purchase orders, and ensured compliance with internal auditing guidelines for obtaining bids and vendor negotiation for all Company purchases.

Managed special projects (i.e., corporate templates, contact database), planned and coordinator off-site conferences, board meetings and annual Company outings and parties.

Benefits Administrator, Human Resources Department

(1992-1993)

Reported directly to VP of HR with responsibility for administering multiple-employer plan company benefits, including medical/dental, FSA, 401(k), pension, LTD and life insurance, including filing of all required documentation to ensure compliance.

Performed benefits orientation for new employees, and served as general liaison on benefits explanation, questions and Company policies and procedures. Managed enrollments, changes and terminations on all medial and insurance plans.

Instrumental in implementing new HRIS system and computerizing standard functions performed within HR. Responsible for preparing, reviewing and processing payroll using ADP, and review applicable tax filings.

THE WYATT COMPANY (Benefits Consultants) New York, NY

Executive Assistant to VP, Defined Benefits

1990 - 1992

TOWERS PERRIN (Benefits Consultants) New York, NY

1984 - 1990

Executive Assistant to Managing Director, TPF&C International

(1986-1990)

Administrative Assistant to VP / Principal, TPF&C Technical Services

(1984–1986)

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