Executive Assistant

T I N A M O N I Z

Vaughan, ON 647-***-**** *********@*****.*** http://ca.linkedin.com/in/tmoniz

Positive and adaptable Executive Assistant with 10+ years' experience providing timely, efficient and accurate

administrative support in highly confidential corporate environments. Well organized, proactive and

assertive to maximize efficiency and productivity when working with senior management, peers and vendors.

Superior communication skills and able to generate creative ideas and solutions while keeping a positive

attitude and sense of humour.

TECHNICAL AND ADMINISTRATION SKILLS

• Advanced Microsoft Office • SharePoint • Diligent (board portal software)

• On/off site meeting planning • HRIS • Invoice & Expense processing (IDMS & SAP)

• Cisco TelePresence & WebEx • Amex Concur • Employee Communications

EMPLOYMENT HISTORY

McCain Foods Limited

Executive Assistant to the Chief Human Resources Officer September 2014 – June 2015

• Providing high level executive assistance to the CHRO and corporate HR team

• Managing all CHRO’s approvals for employment changes, invoices and expenses in SAP and IDMS

• Preparing Board documentation and managing uploads for HR utilizing Diligent (web based portal)

• On and off site meeting planning including site selection, budgeting, catering, technology requirements,

travel and itinerary creation

• Hosting intricate global TelePresence/WebEx/conference calls

• SharePoint administration for Global HR intranet

McCain Foods Limited, Toronto, ON

Executive Assistant, Corporate Human Resources October 2011 – September 2014

• Preparing compensation communications and reconciling executive bonuses & RSU certificates

• Meeting planning, travel arrangements and processing expenses for HR management team

• Invoice processing for HR and Global Mobility

• Recruitment coordination, including acting as SuperUser for HireRight and ATS (Kenexa)

• File management for all employee and HR files

• SharePoint administrator for Global HR intranet

DMC Mining Services, Richmond Hill, ON

Human Resources Assistant (Corporate) October 2007 – April 2011

• HR metric reporting utilizing Excel and ‘Windows to Payroll’

• Coordinating annual performance appraisal and total compensation planning cycles

• Creating all employment communication letters

• Constructing advanced presentations and organizational charts for RFPs

• Managing Visa preparation process, recruitment agency contract rates and HR invoices

• Full recruitment coordination, including maintenance of company LinkedIn and InfoMine job boards

• Representing HR as internal auditor for ISO 9001:2000 and OHSAS 18001:2007

• Assisting Director of Support Services with networking/feedback/RFP’s for various service providers

TINA MONIZ PAGE 2

Dynatec Corporation (name changed to DMC Mining Services), Richmond Hill, ON

Human Resources Assistant (Global) October 2006 – October 2007

• Calendar management for HR VP & Directors

• Prepared all HR correspondence including offers, transfers, relocations, terminations and turndowns

• Reported metrics for Salary/Bonus/Retention Planning and created all related communications

• Creating presentations and org charts for the Board of Directors and Compensation Committee

• Assisting with revitalization of Performance Appraisals and Anti Harassment and Anti Discrimination policies

• Full recruitment coordination including maintaining company LinkedIn and InfoMine job boards

• Providing day to day executive assistance including travel arrangements and expense processing

Hudson's Bay Company, Toronto, ON

Human Resources Coordinator February 2005 – October 2006

• HRIS Administrator and metric reporting, including capturing Service Desk hours

• File management and maintaining organizational charts

• Auditing Time & Attendance System to ensure payroll accuracy

• Full recruitment coordination, onboarding new hires and creating letters of employment

• Answering inquiries regarding HR functions, policies and procedures and administering HR website

Hudson's Bay Company, Toronto, ON

Administrative Assistant January 2001 – February 2005

• Providing administrative assistance to 10 managers and 100+ staff

• Calendar management, travel arrangements and creating high level Excel and PowerPoint presentations

• Web admin for Vendor Alliance and Enterprise Architecture websites using Adobe Acrobat and CPS

• Coordinating corporate events, including Executive Offsite Leadership conferences

• Managing office supplies, switchboard and reception relief

ADDITIONAL WORK EXPERIENCE

Optus Corporation, Toronto, ON

Order Entry Specialist January 2000 – November 2000

Kubota Canada Ltd., Markham, ON

Administration and Human Resources Departments August 1998 – November 1999

Seneca College School of Communication Arts, North York, ON

Assistant to Coordinator 3D Digital Animation Center July 1997 – August 1998

EDUCATION

Mohawk College, Hamilton, ON

Executive Office Administration (2 year Diploma Program)

• Certified Professional Secretary

TRAINING

Internal Auditor training for ISO 9001:2000 and OHSAS 18001:2007

Supervisory Leadership Training

Toronto Board of Trade Compensation Training Seminar

WHMIS

St. Johns First Aid & Automated External Defibrillator

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