Executive Assistant/Human Resources Assistant

Toshana Williams

*** ******* *******, #* ********, NY 11213

347-***-**** – H – 718-***-**** – Cell. – E-Mail: *********@*******.***

OBJECTIVE: To obtain a position within a stable and professional environment where my administrative and human resource skills will be a driving force within the organization.

PROFESSIONAL EXPERIENCE:

05/09-Current Real Capital Analytics

Executive Assistant to President & CEO/ Office Manager/ Human Resources Assistant

Calendar maintenance, booking of both international and domestic travel, screening of phone calls and provide overall top administrative support to company founder and president.

Human Resource Management, including, but not limited to; assisting HR Director with special reports and/or research projects, preparation of new employee files, maintenance of all confidential employee records, verifying I-9 documentation, assists with processing of employee terminations, conduct onboarding for new employees, benefit enrollments, performs customer service functions by answering employee inquiries.

Update HR spreadsheet with employee changes and/or requests.

Maintain all office operations including, equipment maintenance, and stock ordering and inventory control.

07/08-02/09 AMERICAN INTERNATIONAL GROUP, New York, NY

Administrative Assistant to Director of Human Resources for Corporate Finance Group

Managed and maintained schedules on Microsoft Outlook for Director of Human Resources.

Assisted in the new hire paperwork and orientation process.

Processed timesheets for various departments using Huntington Timepiece.

Prepared invoices for payment on WAVES, expense reports on Concur, creation of memos and letters.

09/07-5/08 STANDARD & POOR’S, New York, NY (long-term temporary assignment)

Administrative Assistant to Public Finance Group

Maintained calendar using Microsoft Outlook, scheduled conferences, travel arrangements, as well as coordination of meetings for Director and team of analysts.

Worked closely with analysts to ensure timely ratings that may have potential effects on housing or structured issues.

Maintained liaison with bond counsel to provide information on various rating actions.

02/06-07/07 HOPE COMMUNITY, INC., New York, NY

Executive Assistant to Executive Director and Chief Financial Officer

Drafted, prepared and distributed minutes of Board of Directors meetings as well as other committee meetings.

Provided administrative support to CFO.

Scheduled appointments, maintained accurate up to date confidential client information, within internal systems.

05/02-12/05 HELP USA/HELP I, New York, NY

Administrative Assistant to Executive Director and CEO/General Counsel

Coordinated communications; maintained calendar, scheduled and arranged appointments, meetings, conferences and travel accommodations as necessary.

Served as primary point of contact for internal and external matters for the Executive Director.

Independently researched, prioritized and followed up on multiple incoming and current issues and concerns.

EDUCATION:

09/15 Empire State University pursuing Business Management Degree (Degree completion 2017)

05/14 New York University Continuing Education (Human Capital Management Certificate Program)

06/95 Washington Irving High School

Computer Skills: MS Office Suite, Salesforce, PeopleTrak, Certify Expense Reporting

Certifications: New York State Licensed Notary Public

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