Administrative Assistant Sales

SHIHABUDEEN.S

Mobile: 055-*******

PO BOX ******

Abu Dhabi

Email: **********@*****.***

Seeking career opportunity with a progressive company that will help me utilize my skills and enrich my experience for my career growth and future advancement

~ Administrative Assistant ~ Logistic Assistant ~ Document Controller

Bachelor Degree in Arts (B.A Economics) Kerala University India in 2006-2009

Diploma In Non Destructive Test (N.D.T) Cochin Kerala India in 2010

Employment : Administrator / Follow up Clerk (HR)

Duration : From March 2012 to till the date.

Company : Wimpey Laboratories, Abu Dhabi, U.A.E

Total Experience : More than 5 Years

The Role

Coordinate with clients for preparing documents, Providing HR admin services.

Maintain private and confidential files and records.

Performed receptionist duties including answering phones, directing callers, retrieving and distribution of mail and handling visitors.

Organizing and attending meetings and ensuring the manager is well prepared for meetings;

Organizing and storing paperwork, documents and computer-based information

Maintain personnel files and prepare work areas for new employees.

Central point for resourcing requests and support site team in all administrative functions

Coordinate and organize travel arrangements, events, meetings and office moves and vehicle management

Obtain quotes for upgrading of office equipment and maintained all maintenance contracts.

Arranging travel, visas and accommodation and provide general assistance during presentations preparations

Review resumes for open positions and recommend potential employees.

Maintain confidentiality and security of employee and property records, files, and information.

Ensure accurate maintenance of all employee records and files

Answer phone calls and record messages, Update internal staff listings such as addresses and telephone numbers.

Maintain office appearance as needed, weekly take the backup data.

Created databases and spreadsheets that improved inventory management and reporting accuracy.

From November 2009: M/S Proctor Gamble, Kerala – INDIA

Worked as Administrative Assistant (Logistic Department)

(Goods & Commodities Import & Export Co)

Tracking of Import consignments, organizing proper customs documentation for the shipments in timely clearance on arrival.

Maintain personnel files and prepare work areas for new employees.

Weekly take the backup data

Coordination with transporters, containers to load goods.

Forwarding related communication to Warehouse team to load goods as per the customer’s order.

Supervising stuffing/ loading of goods to ensure the same is in line as per the customers’ requirements.

Dispatch intimation to the customer, internal team & sales team.

Filing of invoices, import & export documentations in sophisticated manner.

Coordinates packed products deliveries to customer outlets

Documentations for Customs clearing and inspections

Ensure that received invoices contain accurate information and report any irregularities for immediate

document amendment.

Respond to questions, requests, and concerns from employees and management regarding company

and Human Resources programs, policies and guidelines.

Properly file and maintain documents such as delivery order, sales orders and invoices

Good communication and interpersonal skills

Efficient in self-correspondence

Ability to handle pressure and to work with targets

Execute my talent in an excellent manner

Hardworking and fast learner

Effective Communication

Attention to Detail and Quality

Organizing for Results

Interpersonal Ability

TECHNICAL EXPERTISE:-

Windows All Versions

Photo Shop

Diploma in Office Automation

Tally

Date of Birth : 28/11/1988

Sex : Male

Marital Status : Single

Nationality : Indian

Languages Known : English, Hindi & Malayalam

Passport No : H 5642579

Visa status : Employment

Notice period : 1 Month

Driving License : U.A.E Diving License

Declaration

I do here by Declare all the facts stated above true and correct to the best of my knowledge.

Yours Faithfully.

SHIHABUDEEN.S

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