Administrative Assistant Office

Natasha Allen

*** **** ** *********, ** ***** (M) 470-***-**** *****************@*****.***

Administrative Assistant

As a proficient administrative assistant, I am looking for a position that allows me to employ my existing talents and acquire new expertise.

Professional Experience:

Univers Alpharetta, GA Present

Administrative Assistant

Prepares presentation materials for broker/client appointments.

Various data entry duties to support overall sales and marketing activities

Coordinates room set-up for broker/client meetings held in the field office.

Assist with office event planning.

Organizes meeting materials

Provides support in maintaining broker/customer lists and updating appropriate data base information to support book of business.

Fields incoming calls from brokers and/or clients

May support in preparing manuals, agendas, and correspondence for management team

Coordinates review of bills and submits check requests for operating expenses

Orders and maintains supplies for the field office

Support day to day office building issues, such as lights, temperature, and cleanliness

Support copier and printer maintenance

Receptionist duties as required. Maintain employee phone list

Coordinates mail and fax distribution, as well as office photocopy work, and office filing Instrumental in developing processes for these functions

Genesis Alliance for Mental Wellness Decatur, GA 2012-2014

Psychosocial Rehabilitation Program

Administrative Assistant

Performs a variety of administrative support functions such as word processing, composing and signing correspondence, typing reports and documents and answering general inquiries related to programs and policies.

Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems, indexing files, and materials to be filed, and conducing file searches for requested information.

Attends monthly staff meetings, committee meetings and other as required.

Submits regular activity reports, timesheets, expense forms, etc. as required.

Reinforce and models work-related behavior and interpersonal skills.

Represents the agency in a professional manner.

Provides cover for other program staff as appropriate and required.

Other related duties as appropriate and required.

Conduct Independent Living Skills groups three times a week.

Schedule Field Trips for the consumers.

Set up Weekly groups.

Assist with managing PSR day program.

Write Group Interventions

Answered phones

Check in/out patients to see the Dr/Nurse

Scheduled Appointments

Ran some Social Skills, Living Skills, Vocational Skills, Wellness & Learning groups in the day program.

Help with Audits

Unum Boston, MA 2006-2010

Field Assistant / Administrative Assistant

Prepares presentation materials for broker/client appointments.

Various data entry duties to support overall sales and marketing activities

Coordinates room set-up for broker/client meetings held in the field office.

Assist with office event planning.

Organizes meeting materials

Provides support in maintaining broker/customer lists and updating appropriate data base information to support book of business.

Fields incoming calls from brokers and/or clients

May support in preparing manuals, agendas, and correspondence for management team

Coordinates review of bills and submits check requests for operating expenses

Orders and maintains supplies for the field office

Support day to day office building issues, such as lights, temperature, and cleanliness

Support copier and printer maintenance

Receptionist duties as required. Maintain employee phone list

Coordinates mail and fax distribution, as well as office photocopy work, and office filing Instrumental in developing processes for these functions

Young Adult Institute New York, NY 2001-2006

Residential / Administrative Professional

Provided office management support; including backup receptionist duties as required.

Coordinated financial duties, including sending out weekly Petty cash, bill payment statements, Monthly fee determination forms, and annual budget. Assisted consumers with daily independent skills, medical appointments and coordination of weekly activities. Receiving and filtering incoming phone calls and mails

Responsible for preparing proposals, reports, invoices, letters, and spreadsheets by word processor, excel and maintaining client database

Provided service to consumers, including training in ADL skills assisting with medical needs and monitoring client treatment plans.

Advocated for clients while on medical appointments

Education

Pacific Institute of Technology, McDonough, GA

Microsoft Office Application Specialist 2010, 2011

Katherine Gibbs Tech College, New York, NY

Associate Office Business Administration, 2003

Skills

Typing 65 wpm

Managerial skills.

Bookkeeping and account balancing in a high transaction volume environment.

Organizational Skills

Good Knowledge of Medical Terminology

MS-Word, Excel, PowerPoint, Outlook, Publisher, Access and also QuickBooks 2010.

Experience in technical and organizational training covering areas of Computer OS and application installation and Upgrade installation for employees with entry level experience (IT Upgrade)

Event Planning

Essential Learning

First Aid/CPR

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