Administrative Assistant Management
Resume:
Marie H. Milner
Mesa, AZ 85207
********@*****.***
ADMINISTRATIVE ASSISTANT
EXECUTIVE SUMMARY
Dedicated, efficient, and determined Executive Administrative Assistant with a proven track of over eighteen years experience providing Administrative Assistant/Clerical Support to AVP’s, Directors, Managers and Supervisors in government contract, insurance and pharmaceutical companies
CORE COMPETENCIES
Meeting & Event Planning & Organization
Travel Arrangements & Expense Statements
Customer Correspondence
Office Budget Planning & Management
Management of Facility Maintenance
Phone, FAX, Reproduction Support
Records & Records Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
IT Applications (Financial Systems, P/Os, etc.)
Support of Remote Employees
RECENT EMPLOYMENT EXPERIENCE
GENERAL DYNAMICS MISSION SYSTEMS, Scottsdale, AZ
Mission Systems is a defense contractor with ~10,000 employees and annual revenues of $4B, providing tactical command, control, and communications systems to US and International defense customers, other government, & select other markets
Administrative Assistant Senior Staff (Administrator V) May 2003 – January 2015
Previous Duties Performed
Executive Administrative support to Directors/Managers and VP's of Strategic Business Development & Sales. Responsibilities include but not limited to:
Office Mgmt: Facility, Equipment, & Supplies
Global Travel & Expense Management
Large Meeting/Event Coordination & Planning
Visitor/Customer Logistics & Access
Filing & Records Retention
Software Support & Training (MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe, and IT Apps)
Phone, Reproduction & FAX services
I also support on an as needed basis: Business Directors; Program Managers, Product Managers, Contract and Subcontract Managers, Finance, and Engineering Department.
Previous Duties Performed
Executive Administrative support for a Business Unit Manager and his staff of Program Managers, Business Development Managers, Contracts, and Finance professionals. The Business Unit managed annual revenues in excess of $130M.
PAUL DICKEN ASSOCIATES, INC., MESA, AZ
Senior Administrative Assistant Aug 2000 -May 2003
Administrative Assistant – Supporting Multiple Program Managers and Staff at Motorola, General Dynamics, and various other companies as a contract employee. Based on performance, converted to fulltime employee in May 2003. Performed varied office management duties including:
Phone Support
Travel & Meeting Arrangements
Filing & Records Retention
Document creation (WORD & EXCEL)
Management of Office Supplies
Reproduction & FAX services
MARIE H. MILNER PAGE TWO
PREVIOUS EMPLOYMENT EXPERIENCE
THE MIIX GROUP OF COMPANIES, INC., Lawrenceville, NJ
Executive Assistant to the Assistant VP of Human Resources & Facilities Aug 1997 - Aug 2000
Office Management Duties Performed
Set up new off-site offices, set up retreats, planned board meetings and company events. Managed facility repairs for corporate and off-site facilities. Administered the daily operation of the company’s Security System. Managed conversion/upgrade of the HR systems. Hired employees from temporary agencies.
Administrative Duties Performed
Performed diversified duties in the processing and monitoring of the employee benefits program and maintained all employee personnel files. Designed and implemented MS Access queries to extract data to develop executive staffing reports. Designed spreadsheets using MS Excel to track company use of office supplies and staffing reports. Generated memos and reports using MS Word and Excel, managed expense reports for payment, filed, answered phones, faxed, photocopied, e-mailed using MS Outlook, ordered office supplies, opened mail, and prepared and processed check requests. Compiled mass mailings of benefit packages to employees, compiled new employee kits, and helped employees with confidential matters. Responsible for company-wide travel arrangements.
CARTER WALLACE, INC., CRANBURY, NJ
Group Leader 1976 - 1995
Group Leader Duties Performed
Trained and supervised 35 employees. Supervised the following department operations: filling, labeling, lyophilization, pipette, stick, and cup assembly. Interacted with department managers to schedule production. Assigned daily line positions to assemblers, coordinated the supply of all production lines, reviewed line records for accuracy, and insured adherence to OSHA safety procedures.
Previous Duties Performed
Administrative Assistant – Typed memorandum and reports for three managers and five supervisors using Microsoft Word 2.0 & 6.0. Developed and implemented the tracking of batch records using Lotus 1-2-3 Spreadsheets. Generated Progress of Product reports using Lotus 1-2-3. Consolidated product usage from line records onto line sheets then input the information into the IBM Mainframe to relieve inventory. Input time sheet information into the IBM Mainframe. Scheduled meetings for managers and provided filing support for managers and supervisors. Kept track of all employees’ time cards for the filling, labeling, lyophilization, pipette, stick, and cup assembly departments. Purchased supplies for eight production areas.
EDUCATION AND PROFESSIONAL DEVELOPMENT
Associate in Applied Science Degree, Mercer County Community College May 1997
Certificate of Commendation for Highest Grade Point Average in Office Systems Technology (3.82/4.0)
References
References will be provided upon request
Contact this candidate