Assistant Executive
Resume:
Nina S. Boutte
**** ******** ****** ***** ****
Pearland, Texas 77584
********@***.***
Education:
University of Southeastern Louisiana, Hammond, La
Associates Business Administration
Medical Assistant
Professional Experience:
Envirocon Inc. (June 2008 – February 2015) Houston, TX
Office Manager / Executive Assistant
Heavy Calendar Management for supervisors using MS Outlook
Created and edited routine correspondence using MS Word
Answered calls, taking messages, answering inquiries and routing calls to the appropriate employee or department.
Responsible for Month end closing & quarterly reports
Handled A/P, A/R, P/R duties (Responsible for processing payroll) & expenses reports
Utilized MS Excel to create spreadsheets; applying and manipulating formulas to calculate payroll and process expense reports
Created PO’s and monitored outside purchases
Conducted New Hire Orientation/Coordination of programs
Maintained and organized extensive customer and project filing system
Completed other administrative tasks as assigned
MOEX Oil Company (Sept. 02 – Dec. 04) Houston, TX
Executive Assistant / Bookkeeper
Calendar Management via Outlook for company president
Prepared monthly expense reports and transactions
Operated multi-line phone systems; routing calls and taking messages as needed
Performed data entry using MS Excel; manipulated data and applied new formulas to spreadsheets as needed to track information including payroll, expense reports, etc.
Preparation of bank accounting daily
Organized meeting and domestic and international travel arrangements
Completed other routine administrative tasks as assigned
OSCA Oil Company (Jan. 02 – Sept. 02) Houston TX
Administrative Assistant
Organized and maintained property files.
Created Database projects in Microsoft Access and expense files in Excel.
Performed secretarial work for twenty professionals (chemist and executives)
Assisted design engineer’s secretary with AutoCAD drawing files and billing files for materials
Coordinated product sample delivery between technical services
Reported to Vice President of Research and Development
Computer Skills:
Microsoft Word, Access, Excel, Outlook, Word Perfect, QuickBooks, and Internet Research
Accurate Data Entry; 10 key; Type 60+ wpm
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