Office Assistant

Allison A. Schneider Ray

*** ******* ****, ***********, ** 62712

217-***-**** ~ ********@*******.***

EXPERIENCE

American Heart Association, Springfield, IL May 2015 – July 2015 Administrative Associate

• Updated and maintained event data and financial information for numerous internal software programs and Excel worksheets.

• Checked and processed daily deposits (electronically and in-person) and updated financial systems.

• Performed event website updates, scheduled mass emailings, and communicated with sponsors and donors.

• Ordered event and office supplies and proofread event materials to maintain national association guidelines as applicable.

Office of the Illinois Governor, Springfield, IL March 2012 – March 2015 Office of Legislative Affairs, Executive Assistant to the Director

• Assisted with the transition of administrations from January 2015 - March 2015.

• Managed schedules and arranged travel for Legislative Affairs Director and Deputy Chief of Staff.

• Coordinated meetings, trainings and interviews for the Director, Deputy Chief of Staff, Legislative Affairs staff (8 individuals) and Legislative Liaisons (80-90 individuals).

• Created, edited and maintained office correspondence and documents, including bill tracking and reviews of 400-600 pieces of legislation per legislative session, the Governor’s bill signing schedule, Executive Orders, and contact information.

• Prepared documents providing review of legislative activity to the Governor.

• Collaborated with technology staff to develop and implement updates and changes to in-house legislative tracking system.

• Directed filing of all bills and Executive Orders at the Secretary of State in compliance with State law.

• Interviewed, supervised and trained James H. Dunn Fellows for the Office of Legislative Affairs (six individuals).

Illinois Community College Board, Springfield, IL May 2008 – March 2012 Executive Assistant for the President and Chief Executive Officer; Assistant for the Vice President; Secretary for the Board

• Maintained schedules, arranged travel and reimbursements for President/CEO, Vice President and all board members.

• Planned and executed all board meetings, negotiated hotel and catering contracts, created and edited board meeting materials, recorded minutes, maintained compliance with the Open Meetings Act and State Records Retention Act.

• Participated in two rounds of contract negotiations, including mediation sessions and decertification process.

• Ensured Board activity was communicated to the Office of the Governor, Secretary of State and Legislative Research Unit.

Illinois Department of Transportation, Springfield, IL January 2008 – May 2008 Division of Traffic Safety

• Organized applicants’ information and maintained correspondence with regional and high school coordinators and developed materials for meetings and final project events for Operation Teen Safe Driving.

• Updated the statewide racial profiling database. Allison A. Schneider Ray

688 Cravens Road, Springfield, IL 62712

217-***-**** ~ ********@*******.***

EXPERIENCE CONTINUED

Wells Fargo Home Mortgage, Springfield, IL November 2005 – January 2008 Home Equity, Operations Processor III

• Processed closed loans for purchase which required strong attention to detail and adherence to company, State and federal mortgage regulations.

• Worked on a large team and adhered to strict timelines. EDUCATION

• University of Illinois – Springfield, Bachelor of Arts in History, Springfield, IL 2003-2006

• Lincoln Land Community College, Springfield, IL 2001-2006

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