Administrative Assistant Management

Janet Ocasio

**** ***** **.** * Spanaway, WA ****7

253-***-**** *************@*****.***

PROFESSIONAL SUMMARY

I am an experienced professional with a successful career in the Executive Administrative Assistant field. I possess

excellent communication skills with all levels of management. I excel at interpersonal, analytical, and

organizational skills. I direct, train, and motivate staff to their fullest potential. Over 16 years Executive

Administrative Assistant experience. Core strengths include :

Confidentiality Team Building & Leadership Staff Management

Project Management Client/Customer Relations Multitasker

Strategic Planning Financial Reporting Self-Starter

EXPERIENCE

Executive Administrative Assistant to the President 2002 – Present

Specialty Products, Inc. Lakewood, WA

Assist President with all aspects of the business.

Successfully managed and coordinated the company’s 40 th anniversary celebration.

Created and implemented companywide processes and procedures.

Key personnel on Document Control Redesign team, SDS GHS Compliant Conversion team, Team

Building Activities team, and Business Management planning team.

Managing and oversee all aspects of the President’s 42 rental properties.

Responsible for recording, monitoring, and reconciling, the President’s 6 bank accounts.

Using Microsoft InDesign, designed and implement new product technical data sheets and drum labels

meeting new GHS standards.

Gate-keeper and first point of contact for all communication to the President.

Assist COO with processing and submitting financial statements.

Manage Junior Administrative Assistants and delegate projects, duties, and team activities.

Coordinate guests, travel, and meetings.

Manage office equipment including contract renewals.

Manage customers information and communication using ACT.

Executive Administrative Assistant to VP Sales 2000 - 2002

Globe International Tacoma, WA

Assist VP of Sales in all aspects of business.

Coordinate marketing of new equipment.

Back-up for Executive Administrative Assistant to the Owner.

Coordinate monthly engineering meetings.

Monitor and assist with Sales budget.

Schedule meetings and arrange travel.

Executive Administrative Assistant to VP Finance 1998-2000

Supervalu Tacoma, WA

Assist VP of Finance in all areas.

Set-up and coordinate monthly video conference calls and department meetings.

Update and distribute of financial reports.

Assist accounting department as needed.

EDUCATION & CERTIFICATIONS

Bachelor of Science in Business Management Attending

Western Governors University Washington, Seattle, WA

Straighterline English, Grammar, and Math Courses 2012

Fred Pryor Seminars / Management Skills 2010

Lynn Gardner Grammar Course / Writing & Grammar 2009

Microsoft Office Classes / Word, Excel, and Powerpoint 2006

TECHNICAL SKILLS

Microsoft Word Microsoft Excel Microsoft Publisher Microsoft PowerPoint Microsoft Access

InDesign Photoshop ACT QuickBooks Fishbowl Adobe Acrobat

References available upon request.

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