Administrative Assistant Office

MARY VACHON

Phone: 310-***-****

*********@*****.***

QUALIFYING SKILLS/EXPERIENCE:

Consummate professional dedication to making the lives of busy executive easier. Serve as an effective

gatekeeper: prepare correspondence and spreadsheets; manage busy calendars; and efficiently handle daily office

tasks.

Proficient user of MS Office

Handle high pressure deadlines and situations

PROFESSIONAL EXPERIENCE:

Lodgen, Lacher, Golditch, Sardi, Saunders & Howard LLP, Encino, CA

Executive Administrative Assistant September 2008 – November

2014

Screened correspondence and phone calls for the managing partner

Provided and maintained workflow of deadlines for managing partner’s clients

Maintaining calendars – plan and schedule meetings, teleconferences and travel

Assisting clients, managers and partners with time sensitive and confidential information

Wrote correspondence for banks, clients, and government institutions

Responsible for filing extensions and tax returns

Assisting with managing partners confidential personal affairs

Assisting with some of the charities managing partner supports and is on the Board of Directors for LAFH

Moss Adams LLP, Los Angeles, CA

August 2006 – August 2008

Administrative Assistant

Assembled, tracked, printed and processed tax returns, estimates, and extensions

The point of contact person and back up of tax administrative assistant supervisor

Responsible for updating and revising office forms, procedures and manuals

First administrative assistant awarded a T.O.P. (Teamwork Ownership Professionalism) candidate for tax season

Coordination of office meetings, client meeting, and CPE courses with other offices

Coordination of travel arrangements for staff, seniors, senior managers, and partners

Assisting clients, managers and partners with time sensitive and confidential information

Singer Lewak Greenbaum & Goldstein, LLP, Los Angeles, CA

Executive Administrative Assistant January 2005 December 2005

Supported 3 Partners, 3 Managers and 13 Accountants

Screened heavy volume calls; followed up when appropriate

Typed all correspondence; sorted and prioritized incoming emails

Maintained extensive filing system, scanned documents as required and managed large client database

Coordinated and arranged all travel and itineraries

Managed daily calendars for 3 Partners

Processed billing, time sheets, and expense reports

Assembled tax returns

Assisted tax department administratively when needed

Special projects as required

Reception relief

EDUCATION:

Bachelor of Arts, California State Polytechnic University, Pomona – June 2001

CERTIFICATION:

Notary Public, State of California

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