Administrative Assistant

JULIA BACA

**** ******* **** #*** 240-***-****

Bethesda, MD 20814 ****.*******@*****.***

Linkedin Profile:

http://www.linkedin.com/in/jbaca09

WALTON THOMAS INTERNATIONAL

CONFERENCE ASSISTANT

Nov 2014-Present

-Work on an ongoing temporary basis on different conferences at the Washington DC Convention Center

by registering people, printing badges, and distributing conference materials.

-Work as Membership Assistant by checking address of returned correspondence; register company

registrant on CRM (Microsoft) and kept the Accounts Payable for the events through CRM.

HOUSING OPPORTUNITIES COMMISSION

PROGRAM ASSISTANT

May 2014-October 14, 2014

February 2015-February 2015

-Assist with Divisional meeting preparation, online training, and video conferences.

-Work, input formulas, and formatted a large and complex table in Excel regarding accounting of

20 builders companies; each builder consisting a separate worksheet keeping track of 3 through 7

construction workers for a whole year. This worksheet serve as a base to calculate in the amount

underpaid to construction workers that worked on a Davis Bacon federal contract (rates regulated by the

Department of Labor).

-Format and edit divisional memoranda.

-Forward emails from the Fax Federal email box to different recipients in the Division.

- Log, assign to reviewers via email, and answer external Agency customers’ phone calls regarding the

status of Reasonable Accommodation requests (Special Housing Requests).

THE WORLD BANK GROUP

Short-Term Temporary Assignments

Eastern Europe Poverty Reduction Group (ECSPE)

January 2013-June 2013

Developmental Economics Operations Group

(DECOS) April 28-August 20, 2011

Latin America and the Caribbean Group Vice Presidency (LCRVP)

March 1, 2011-April 2, 2011

-Coordinate the SAP printout of Short-Term Consultants being hired that needed to be approved by one of

my supervisors.

-Print extensive documents for the Director for their daily meetings.

-Back up the Executive Assistant during absences which comprise of assigning rooms to printing and

following up visiting people needing offices; providing secretarial assistance to the Director and an

Economic Advisor by organizing and following up on video conferences; making sure that necessary

documentation is followed up; and other Ad hoc tasks assigned by the Executive Assistant.

-Calendar Management for two supervisors.

-Follow up on Consultants Request to be advertised on Econsultant2 and also on Services to be Procured

for different projects for my supervisors.

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-Liaison between Economists releasing a Research Proposal and Research Committee Secretariat by

Saving Documents’ Proposals and acknowledging Receipt on an automated database.

-Drafting Routine Correspondence for Hiring Experts and Looking for Alternative/Similar Expertise CVs to

attach to Contracts of researchers that review Research Proposals. Liaise with Researcher through the

world to ensure they comply with the new World Bank Payment System.

-Organize the “Economist Forum” which comprise of liaising and coordinating the setup of a new

Departmental room, coordinating with 17 sets of groups and printing numerous copies of the

presentations. (Work included arrangements for about three weeks.)

-Handle the arrival of new staff which comprise of ordering new Lotus Notes account, new internet

connection, voice mail and telephone order, as well as other tasks.

-Assist the Lead PREM Economist with arranging his calendar foreseeing future conflicts.

- Handle administrative assistance to 5 TTLs, including one Country Resident Representative which had

numerous projects in Central America.

-Prepare TR and SOE for STCs for different missions (Operational Travel and Training) both in

Headquarters and in other cities.

-Organize and handle all administrative issues for a 30 government official training in Headquarters

comprising from issuance of special visitors passes, massive printing, luncheon arrangements, etc.

-Check, Got Clearance and Submit numerous Contract requests for Payment in SAP for divisional STCs

and vendors. Also entering Econsult2 contracts and extensions.

-Knowledge of Lotus Notes, Word, Excel, Travel, Operation Portal, and Power Point.

INTER-AMERICAN DEVELOPMENT BANK

(THROUGH WALTON THOMAS INTERNATIONAL)

(January-May 2010)

-Worked in the migration team for MIF projects from the operational IDB website to the MIF website.

-Qualitative Research possible complaints at the Independent Mechanism in different themes such as

infrastructure and others on IDB loans.

-Arrange Videoconferences with Country Offices, Mission Travel, and process Expense Reports.

Provide secretarial support and other Ad Hoc duties.

INTERNATIONAL MONETARY FUND

Administrative Assistant

(January 1997–May 2008)

-Coordinate and arrange numerous Fiscal Affairs Department (FAD) technical assistance and Area Department

missions in Washington DC and overseas.

-Participated as the mission assistant in four FAD Mission to Bolivia, Kyrgyzstan, Sierra Leone, Pakistan, and Syria.

-Worked in the initial design and maintenance of the Tax Policy Division intranet website and the maintenance of the

Expenditure Policy website.

-Research and run regressions on country and fiscal data for divisional tax policy projects.

WORLD BANK GROUP

Staff Assistant

World Bank Institute, and Latin America and the Caribbean Region

(October 1991–August 1995)

-Liaise, handle contracts, and provide accounting assistance associated to long-term consultant to different project

trust funds in the Industry and Energy Division of the LAII Department.

-Provide administrative as well as procurement assistance for the LAII Brazil projects.

-Arrange several seminars in Latin America and in Headquarters, which comprise from arranging seminars

materials for 40 participants to liaising with seminar participants for travel arrangements.

EDUCATION

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THE GEORGE WASHINGTON UNIVERSITY, SCHOOL OF BUSINESS Washington, DC

Master of Science in Finance – MSF September 2009

Concentration on Global Financial Markets, Financial Institution Management and Modeling

Investment Analysis, Financial Engineering Fixed Income, and Econometrics, Global Financial

Markets.

UNIVERSITY OF MARYLAND, UNIVERSITY COLLEGE College Park, MD

Bachelor of Science in Business and Finance

December 2006

Concentrations in Real Analysis, Modern Algebra,

Mathematical Statistics, and Financial Economics

-Dean’s List.

-H& R Block Tax Preparation Class Beginners Personal Tax Preparation (September-November

2009)

-UNIVERSIDAD EL PACIFICO (Lima, Peru) Certificado en Administracion, December 1980.

SKILLS

Mathematics/Statistics: Linear regression, variance, and covariance analysis, statistical testing.

Finance: Option pricing and Black-Scholes, futures pricing, portfolio analysis.

Programming and Computers: Matlab, SAS, Pascal, Microsoft Office, Dream Weaver, Share Point.

Languages: English, Spanish (native), French (Basic).

VOLUNTEER & COMMUNITY ACTIVITIES

Tomorrow’s Black Men (Financial Planner analyze F. 990 and propose possible investment

options on their cash balance).

IRS Approved Personal Tax Income Preparer for Low Income People (Tax seasons 2013, 2012,

2011, 2010, 2009).

Volunteer at the Perry Community Services Center as a Tax Preparer for Low Income families in

Washington DC, 2006.

Coordinate the administrative aspects (from 2001-06) a 25 volunteer group that cater a 250-

people on the annual Independence Peruvian party held at the IMF by the “Grandparents of the

Children of Peru.”

File the necessary legal and IRS forms and other legal documentation to obtain the 501 c(3) status

for nonprofit “The Godparents of the Children of the Instituto Mundo Libre.”

IMF Toastmasters Club.

Translator’ coordinator for Kidsave in July 2006, which involved enlisting and matching the

volunteer translator with the Colombian summer camp children.

Extensive travel on IMF missions trips to Bolivia, Egypt, Kyrgyzstan, Pakistan, Sierra Leone,

Turkey, and Syria; (personal travel to Brazil, China, Czech Republic, France, Russia, and

Thailand).

Organize a Jewelry benefit show at the Peruvian Embassy, Washington DC on June 2007 for the

“Children to the Instituto Mundo Libre.”

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