Management Assistant

Penelope Davis

**** ***** ******, #**, *****, NY 10457

******@*****.*** M: 646-***-****

Summary of Qualifications

- Able to communicate well with senior management - Proficient in Microsoft

Office, 45 wpm

- Possess strong internet exploration abilities - Excellent interpersonal and

organizational skills

- Function well independently and as part of a team - Bilingual Spanish

- Word, Excel PowerPoint, Yardi, RIS

Experience

Midas Management, Bronx, NY 2013-

Present

Assistant Property Manager

• Prepared all required managerial reports

• Monitered leases both Residential and Commercial Units

• Monitored and renew leases as they become due

• Maintained an individual file for each tenant in portfolio

• Monitored rent rolls and initiateed court action for tenants who are in arrears

• Attended court as requested by attorney

• Prepared yearly recertification for Section 8 and other programs where required

• Worked closely with the Director of Building Services and Field Supervisors

• Coordinated repairs with maintenance personnel

• Assisted tenants with housing subsidies and/or public assistance if pertaining to rental

payments

• Scheduled and met monthly with tenant associations

• Attended meetings and workshops which relate to housing management

• Performed any other assignment(s) as requested by the Director

• Collected and posted all subsidy payments

• Monitored placement of tenant relocation due to building renovations

• Performed new tenant orientation

• Followed up on building violations

• Completed monthly arrears reports

• Completed vacancy reports

• Completed all background checks for all prospective tenants

• Completed DHCR annual registration

Liberty Place Property Management, New York, NY 2010-

2013

Executive Assistant to CEO

• Ensured that CEO’s schedule was kept a priority at all times

• Managed the flow of the front office and daily task were handled efficiently

• Served as a gatekeeper and maintained the highest level of confidentiality

• Built and maintained professional relationships on behalf of CEO

• Ensured that there were clear paths of communication to reduce margin for error

• Acted as main point of contact for tenants, leasing office and vendors

Ordered office supplies and set up vendor accounts

•

Responsible for reviewing daily reports submitted by property managers and updated on Yardi

•

accordingly

Mailed correspondences including leases and tenant notices

•

Conducted open houses when necessary

•

Reported all risk factors accordingly

•

Affiliated Reinsurance Associates, New York, NY

2006-2010

Claims Associate

• Verified the validity of Bond Claims with the State Liquor Authority,

• Performed daily collections calls and followed up with bond claim holders, in attempt to collect

the debt.

• Contacted Applicant, Attorney, Broker or representing agent via phone, letter or email to make

aware of outstanding bond claim

• Initiated legal action towards Bond Holders that were non responsive to mailed notices

• Made payment arrangements with responsive Bond Claim Holders

• Drew out legal documents such as affidavits, affirmations, summons and complaint and

judgments against bond holders

• Filed legal documents with New York State Civil Court

• Performed general office duties such as filing, copying, faxing, distribute mail upon arrival and

process bond applications in a timely manner to ensure costumer satisfaction

• Completed monthly payments to National Process Service and The New York State Liquor

Authority

Education

Bronx Community College AAS Business Management 2008-

2011

Hostos Community College Real Estate Salesperson Course 2011

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