Administrative Assistant Management

Janice Ellen Bailey

One Columbus Place, Apt. N**

New York, NY 10019

Home: 212-***-**** **********@*********.*** Cell: 917-***-****

SUMMARY

Dynamic and resolution-focused Legal Administrative Assistant with

steadfast commitment to the timely completion of deadline-driven

assignments with accuracy. Creative solutions to all problems are combined

with trustworthy discretion, adaptability to fast-paced environments and

are seamlessly employed. A consummate team collaborator who undertakes all

assignments with dedication and meticulous attention to detail. Superior

organization skills meet the challenge of multi-tasking with skill and

independent management to support professionals with efficiency borne of 25

years legal experience. Excellent oral, written and interpersonal skills

effect assurance in clients and business contacts.

Detailed Planning for Thorough Calendar Management and

multi-destination Travel email review

Court submissions and related briefs Intricate Meeting and Conference

for complex litigation cases Arrangements, including Depositions

Internet Research for cases and Assembly and co-creation of pitch

deals materials for Business/Client

Development pitch materials

Billing, attorney time input and Meticulous Data/File Management

itemized travel expense reports

PROFESSIONAL EXPERIENCE

Law Offices of Gail M. Walton Bronx, NY 2014 - Present

Legal Administrative Assistant

All Office duties including intake and review, heavy client contact,

document revision and input, preparation and filing of documents at various

courts and the City Register, notarization of oaths and documents, service

of subpoenas and complaints, order supplies and oversight of general legal

office procedures.

JONES DAY, New York, NY 2000 - 2013

Legal Administrative Assistant

Supported Labor and Employment Partner, IP Transactions Partner and

Business Tort Litigation Associate. Successfully communicated with and

imparted responses to inquiries by clients, general public, media, co-

counsel and opposing counsel. Entered attorney time, opened new client

matters and arranged for payment of legal invoices from several clients on

diverse matters. Revised and prepared litigation documents for court

submission, including motions for pro hac vice, summons and complaints,

reply, summary judgment, and including memoranda of law, as well as

subpoenas, interrogatories, responses and 7.1 Statements. Drafted and

finalized, with attorney review, correspondence for billing, distribution,

court and general matters. Oversaw hand deliveries of time sensitive

material to clients and counsel as well as court submissions. Routinely

handled, with utmost care and consideration, sensitive and privileged

information as well as original evidence. Meticulously maintained attorney

docket as well as client, firm and personal files. Updated and distributed

internal and external contact lists for all parties of major deals and co-

counsel of complex litigation cases. Coordinated client meetings,

depositions, and interviews of prospective attorney candidates. Arranged

extensive travel arrangements via air, rail and ground, both domestic and

international.

> Trained secretaries in litigation document production and formatting,

esp. for CA and Federal submissions resulting in a more productive

and better trained legal secretarial force for the firm

> Anticipated attorney needs and operational requirements in litigation

which reduced overtime requirements, special delivery charges and

disbursement costs to client

> Recognized as the "go to secretary" for emergencies and operational

"how to" advice. on the 19th floor

> Expedited requests for supplies, new client conflict clearance and

document production.

> Compiled internet research for business development purposes which

allowed the attorney pitch team to finesse its marketing efforts to

potential new clients.

TECHNICAL AND SPECIALIZED SKILLS

Lotus Notes/Outlook Windows XP, Windows 7 Microsoft Office 2010

(Word, Excel, PowerPoint,

Access)

CaseLink Chrome River WordPerfect

Carpe Diem/DTE iManage/Docs Open/ Comparerite/DeltaView

Interwoven/DeskSite

Type: 100 wpm Dictaphone Shorthand: 50 wpm

EDUCATION AND PROFESSIONAL DEVELOPMENT

Candidate 2017, A.A., Business Administration, Borough of Manhattan

Community College

NYS Notary Public, CPR, NYS Election Poll Worker

Contact this candidate