Office Manager

Judy Colteryahn

Palm Harbor, FL 727-***-**** ************@*****.***

Profile

Motivated, personable and multitasking business professional with B.S. Degree in Business and Accounting with

over 25 years experience. Self starter requiring minimal supervision. Talent for quickly mastering technology.

Flexible and versatile in office functions and Sales Administration. Team player never restricted by job description

issues when tasks need to be completed. Demonstrated history of producing accurate, timely reports and meeting

deadlines. Consistently balances a myriad of daily activities with a positive, can do attitude, never compromising

quality in results. Thrives in deadline driven environments.

Skills Summary

1. MS Office, Excel, Outlook, 4. Customer Service 8. Research and Analysis

Word, PowerPoint 5. Problem Solving 9. Charity & Philanthropy

2. QuickBooks, Peachtree 6. Purchase orders 10. Event Planning

3. Proofing and Editing 7. Invoicing, A/P, A/R 11. Social Media

Employment History

CLEARWATER BAY ALUMNAE ASSOCIATION Office Administrator, 7/14 temporary

Clearwater, Florida

As an organization, we strive to promote ideals of leadership, friendship, and

•

scholarship through our involvement in various philanthropic, social, and networking events

Provides office administrative support to president and board members including

•

meeting scheduling and minutes distribution, calendar, travel, expense reports, newsletters, general

correspondence, charity and philanthropy projects

•

PHARMA SCIENCE NUTRIENTS, INC. Office Manager, 5/12 7/14

Dunedin, Florida

Start up turnkey manufacturer of raw materials, extracts and pre blends for the

•

health and fitness sector from product development through finished product distribution

Performed high level Project Coordination, Sales and Office Administration

•

Communicated and supported multiple field and office personnel, sub

•

contractors, suppliers, vendors, design staff and clientele to ensure activity execution and completion

Worked with CFO and Sales Team on all aspects of accounting duties performed;

•

Posted accounts receivables and payables; Balanced bank and credit card accounts and collected unpaid

invoices; Generated purchase orders; Prepared and maintained excel spreadsheets and reports required

Received telephone inquiries from prospective customers regarding both

•

forthcoming and existing products, created database for current and future use;. Responded to,

resolved, and input customer enquiries into accounting and marketing systems

Judy Colteryahn

ORANGE BUSINESS SERVICES Sales Administrator Sales Desk NAM, 9/11 12/11

Clearwater, Florida

Supported multi national resale and service communications fulfillment business

•

with quote to order processing, recording, and tracking through invoice generation (3 month temp

position)

ORAGENICS, INC. Sales and Office Administrator, 11/08 7/10

Tampa, Florida

Start up biopharmaceutical company focused primarily on oral probiotics

•

products and novel antibiotics for humans and companion pets

Created SOPs for all departments

•

Improved office efficiency by creating standard operating procedures for

•

accounting systems filing systems, order entry, customer service, quality control, and sales reporting

Trained and supervised fulfillment center and customer service team for startup

•

consumer division providing 100% consumer satisfaction and provided quality project assistance to

Executive, Sales, Marketing and Broker Teams including detailed proofing and editing

JOHNSON LANCASTER AND ASSOC., INC. Project Coordinator, 6/06 11/08

Safety Harbor, Florida

Provided project management support to all facets of multi million dollar food

•

service equipment contractor

Promoted from Estimating & Bidding Dept. to Awarded Projects Dept. after 3

•

months

Created Awarded Project Submittal Books systematizing contract information and

•

creating step by step verification of contract and equipment requirements

Executed Shop Drawing purchase orders including electrical and plumbing

•

requirements

GENERAL NUTRITION CORP., INC. Office Coordinator/Exec. Assistant, 7/04 2/06

Clearwater, Florida

Coordinated day to day administration for Southeastern Divisional Office

•

including sales tracking and analysis for 34 regions representing over 900 stores

Revamped and improved payroll and annual review issues and problems from the

•

worst division to the best in all areas of human resources

Provided advanced computer and executive support including travel, dictation and

•

meeting minutes as well as creating, proofing and editing correspondence for post field procedural and

quality control visits

FLORIDA PROSTATE CANCER NETWORK

Administrative Assistant, 2003

Tampa, Florida

Provided charity administrative support to FPCN Chairman and staff for 2003

•

Annual Prostate Cancer Fundraising Gala and 2003 Town Hall Meeting on Men’s Health Awareness

including telephone coverage, news releases, mail outs, correspondence, invitations, meeting plans,

attendance, minutes and community relations activities

Organized and tracked financial pledges, sponsorships, silent auction, thank you

•

letters, acknowledgements, bank deposits and seating chart for Annual Gala attended by 720 sponsors

Judy Colteryahn

and guests. Satisfied special requests of Generals, University Presidents, CEOs, Senators, County

Commissioners, Sports Figures, Radio and TV Media and Personalities maintaining accurate financial

contribution records

BEAR PAW INTERNATIONAL INC. Office Manager/Executive Assistant, 1998 2003

Clearwater, Florida

Created organization out of chaos by managing all areas of small employee

•

corporate office including receptionist, supplies, customer service and accounting including A/P, A/R

and payroll

Provided executive administrative support to owners including dictation, calendar,

•

travel, letter creation and general correspondence

Education

TOWSON UNIVERSITY – Towson, MD

Bachelor of Science Degree Business and Accounting

Associations

CLEARWATER BAY ALUMNAE ASSOCIATION OF KAPPA KAPPA GAMMA

President, 2012 2014 Membership Development Chairman, Board Advisor, 2014 2015

•Kappa Kappa Gamma is one of the oldest extant women's Greek letter societies with a total membership of more

than 260,000 women, with 140 collegiate chapters in the United States and Canada and 307 alumnae associations

worldwide.

Contact this candidate