Administrative Assistant - detailed oriented, multitasker, fast pace

LATANYA R. PERRY Home: ***-

***-****

*** ******** ***** ****: 516-***-****

Royal Palm Beach, FL 33411 *********@***.***

Qualification Summary

Highly-organized, detail-oriented, creative professional, and ability to work in fast-pace environments.

Multi-talented in the following areas of Administrative Services, Office Management, Customer

Services, Meeting & Conference Planning, Vendor Management, Employee Relations, Accounts

Payable, Accounts Receivable, and General Bookkeeping.

Computer Skills PC and Mac skills - Word, Outlook, Excel, Quick-books, PowerPoint, Entourage, Meeting

Maker, File-Maker Pro, Lotus Notes 7, AS400, WordPerfect, Sales-Force, Dotloop/MLS

Listing, Flex/Showtime, and Access training.

Education:

2010 – 2012 Adelphi University, New York, NY– BS Business Management

2002 - 2004 Adelphi University, New York, NY; ABLE Excel Program – Business Management

01/2015-Present Dir. of First Impressions (Weekends) Keller Williams Realty, FL

Manage front office and handle all real-estate issues. Coordinate scheduling of all conference rooms,

training events, and closing sessions. Answer phones, emails, and distribute all mail. Check voicemail

and g-mail account for all MSL listings and front desk agent inquiries. Process all new listings and

executed contracts.

09/2007-01/2015 Virtual Assistant/Freelance/Contract PA/EA

Quality Time, by Tee

Provide superior management, administration, concierge, and personal assistant services for

individuals, organizations, and small to medium firms in various industries which include: AP, AR,

general bookkeeping, scheduling, planning, “day-of-event” coordinator, contract and billing negotiation,

process bill payments, banking, payroll processing, relocation services, and re-organizing homes and

office space for some of the following clients:

Contract Assignments

Yankee Stadium Seasonal Guest Services Specialist, NY

New York Times Customer Service Specialist, Lake Success, NY

Torres & Associates Tax Office Assistant, NY

Thomas Weiss & Associates, Office Assistant, NY

CIS Title Insurance Services, NY

Freelance Projects

GMM Designs, Long Beach, NY

Doris the Florist, Island Park, NY

The Leah Team (Charles Rutenberg Realty), Long Beach NY

Tusa & Associates CPA, P.C., Bellmore, NY

Ramis Painting, Baldwin, NY

Jupiter Tile & Creative Design Contracting, Jupiter, FL

Latanya Perry-Page 2

09/2010-10/2013 Office Manager, AWS Mechanical Corp, NY

Reported to Principals and provide personal and business support in coordinating all office

operations such as calendar management, AP, AR, benefit allocations, payroll calibration,

contract and billing negotiations, and all other personal assistant services.

Coordinated marketing and advertising campaigns for the AWS plumbing, heating, and

cooling trademark.

Coordinated projects needs with various suppliers, subcontractors, technicians and

municipalities to complete all service calls, conversions, plumbing roughs, new construction,

renovations, and HVAC installations.

Trained office assistants in office procedures and practices for increase productivity.

Acted as liaison between all customers, and technicians, suppliers, municipalities, and

inspectors to ensure customer satisfaction.

05/2007-09/2007 Executive Assistant, Early Learning Coalition, Boynton Beach, FL

Supported the Executive Director with the day-to-day management of five divisions.

•

Proactively managed the executive team’s calendar. Scheduled and organized Board of Trustees

•

meetings, telephone conferences, appointments, and training sessions.

Processed pre-approved expense checks and hotel accommodations for all executive team.

•

Answered phones handling inquiries with the highest degree of professionalism and

•

confidentiality.

Reviewed and answered all emails and correspondence on behalf of the executive team.

•

05/2006-05/2007 Operations Manager, Procida Tile Importers, LLC- Jupiter, Florida

Supported business team in the day-to-day management of entire chain which included three

•

store locations.

Scheduled and organized meetings, conferences, events, and personal schedule.

•

Handled all initial employee searches, and interviewed potential employees,

•

Processed payroll/commissions for all sales representatives.

•

Processed bonus recommendations, benefit enrollments, and salary adjustments.

•

Solely responsible for all financial related matters for entire chain and personal accounts

•

including reconciliation of accounts, bill payments, account deposits, and wire transactions.

Negotiated advertising and vendor contracts, and reconciled all third-party contracts.

•

01/2005-05/2006 Office Manager, The Millennium Group, Plantation, Florida

• Reported to c-level executive team in the day-to-day management of all executive offices.

• Reconciled billing and expense accounts for all executive staff.

• Coordinated all presentations, trainings, and installations for all schools.

• Managed executive calendar which includes: scheduling meetings, coordinate travel, screening and prioritize event

invitations and meeting request.

• Prepare letters, correspondence, memos, emails, reports and presentation for all executives.

Contact this candidate