Executive Assistant
Resume:
Leanne Rabitor
********@*****.***
EXPERIENCE
Rostam Capital, Boston, MA (June 2014 - February 2015)
Executive Assistant
. Provide personal and executive administrative support to President,
Chief Administrative Officer, and Founder/Chairman of The Chorus
Foundation.
. Handle highly confidential projects and information with discretion.
. Manage calendars for the three executives, including heavy meeting
planning, scheduling, prioritizing, and logistics such as booking
rooms, room set up, checking guests in with security and confirming
meetings.
. Correspond with potential investment companies and portfolio companies
in requests for materials and scheduling on behalf of executives.
. Coordinate extensive travel arrangements and logistics including
researching most cost and time efficient options.
. Prepare Board materials for The Chorus Foundation.
. Maintain contacts for executives in Outlook and Deal Dynamo database.
. Update and manage weekly portfolio correspondence items to be posted
to the Deal Dynamo database.
. Prepare expense reports using MS Excel and reconcile monthly credit
card statements.
. Assist with preparation of Investment Memo's using MS Word.
. Manage files for philanthropic grants and potential investments.
IDG World Expo, Framingham, MA (September 2010 - June 2014)
Executive Assistant to Chief Executive Officer
. Provided full range of support services for Chief Executive Officer.
. Maintained strict confidentiality with sensitive information,
financial documents, client records, and personal matters.
. Enabled Chief Executive Officer to become more productive and
efficient by handling a wide array of executive tasks, including
screening phone calls, preparing correspondences/memos, and creating
new processes/procedures.
. Read and handled incoming mail, prioritize helping the Chief Executive
Officer stay informed of all office updates/changes in a timely
manner.
. Organized and update Chief Executive Officer's calendar daily.
. Coordinated complex domestic and international travel arrangements.
. Prepare professional, visually appealing, Board level reports and
presentations using MS Office.
. Anticipate, collect and prepare documents and reports needed by the
CEO for meetings, correspondence and appointments.
. Prepare and manage CEO's expense reports and reconcile monthly credit
card statements.
. Manage daily operations of the office, direct incoming phone calls,
maintain and organize office/kitchen supplies, provide mail services,
manage office equipment and act as liaison for building related
matters.
Ticonderoga Capital, Waltham, MA (September 2005 - April 2010)
Executive Assistant/Office Manager
. Assistant to two Board Level Venture Capital Partners and CFO.
. Coordinated all travel arrangements and prepared detailed itineraries.
. Prioritized calendars and scheduled meetings.
. Created presentations and marketing materials for investors and
potential investors using MS Office.
. Prepared and distributed confidential quarterly portfolio updates to
Limited Partners.
. Tracked and managed expenses and reimbursement from Portfolio Company
Board Meetings.
. Researched and implemented cost effective options for office
operations.
P&H Solutions, Newton, MA (November 2004 - September 2005)
Sales Administrator/Executive Assistant to Sales Team
. Provided Administrative support to Executive Sales Team of four.
. Managed calendars in a fast-paced environment with frequently changing
priorities.
. Arranged travel, including multi city trips for Executives with
specific travel preferences.
. Coordinated internal and external meetings.
. Scheduled and supported external prospect/client meetings, including
travel logistics, presentation preparation and internal prep meetings.
. Maintained Sales Pipeline database using Excel.
. Compiled, reviewed and amended daily project data, transmitted data
and daily reports for Management review.
. Maintained filing system for Sales Team.
UnumProvident, Boston, MA (July 2002 - April 2004)
Executive Assistant
. Provided Administrative support to the VP, Mid Atlantic Sales and the
VP, Mid Atlantic Service.
. Prepared and distribute agendas, memos, reports, presentations, and
other materials in response to inquires from Managers and Executives
using MS Word, PowerPoint and Excel.
. Prepared budgets, including researching and estimating administrative,
entertainment and travel expenses. Developed format for tracking
expenses, analyze and research discrepancies.
. Drafted correspondences, screened incoming and outgoing
communications, independently handled responses.
. Negotiated favorable terms and pricing agreements with resorts,
vendors, caterers and other providers for service at special events
creating significant cost savings for organization.
TAC Worldwide Companies, Dedham, MA (August 1998 - October 2001)
Executive Assistant
. Assisted President and Vice Presidents in the preparation of all
presentations, reports, and client correspondences.
. Maintained appointment calendars and planned travel arrangements.
. Organized and participated in client meetings and Board meetings.
. Supported Corporate Officers by acting as a liaison for department
managers and field staff in over 100 branch offices to coordinate
corporate initiatives.
. Prepared, maintained and distributed weekly and monthly corporate
performance reports to all Area and Branch managers.
Accounts Receivable Representative, (April 1998 - August 1998)
. Worked closely with inside collection staff and department manager to
meet important deadlines.
. Balanced corporate bank deposits and cash applications.
. Worked closely in a consultative roll with collection staff to resolve
unidentified remittances.
. Attended weekly meetings with Collection department to ensure proper
collection of monies due for services.
EDUCATION
Worcester State University, Worcester MA
Bachelor of Science, with Honors, May 1997
GPA: 3.9
Honors: Academic Major Award May 1997
Presidents Award, Gamma Theta Upsilon, May 1996
Secretary/Historian, Zeta Omicron Chapter of Gamma Theta
Upsilon 1995-97
Paul Smith's College, Paul Smith, NY
Associates Degree, 1993
GPA: 3.3
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