Administrative Assistant Manager
Resume:
MICKLA A. ADAMS
P.O. BOX *****• JACKSONVILLE, FL, 32238 • 646-***-**** • ******.*****@*****.***
AREAS OF EXPERTISE
Experienced leader with demonstrated abilities in providing direction, organization and continuity to both small and medium size teams;
that possesses excellent communication and presentation skills. Critical thinker with abilities to distill information, separate goals and
tasks as well as having a willingness to learn new things. Proven ability to multi-task, tackling various responsibilities in fast paced
international office environment as well as on international projects.
TECHNICAL SKILLS
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), experience with MS Access, Adobe Acrobat, Google Earth and
expense collating and management software.
EXPERIENCE
09/12 – 06/13 English Language Teacher Barcelona, Spain
• Taught groups of adult learners at elementary, intermediate and advanced levels.
• Completed individual student-profile with grammatical and phonetic analysis.
• Primary texts include: Cutting Edge, English File, and Headway.
09/09 – 01/12 Maintenance Manager USMC / Miramar, CA
• Prepared technical reviews and reports outlining the status of equipment (>$328M) functionality providing detailed analysis to
the Chief Executive/Operation Officer.
• Supervised 3 team members in the coordination of the maintenance management of the organization and its subordinate units.
• Organized multiple training conferences across 4 installations meeting strict deadlines for planning.
• Conducted 9 visits to subordinate units, travelling to 4 locations to inspect work site and train team members
• Coordinated the submission of 30 pieces of equipment (>$19M) to the Corrosion Repair Facility and resulting in no items
requiring disposal or rebuilding and a 91% reduction items requiring an intermediate level of repair.
• Maintained regular Written and Oral Communication with Technical and Management Personnel
06/08 – 09/09 Detachment Commander Assistant USMC / Oceanside, CA
• Provided project documentation support by utilizing manual and automated information systems to prepare documents,
maintain personnel and financial records, and complete diverse auditing, tracking, and reporting tasks
• Tracked and processed maintenance management related functions on equipment worth $2+ million and coordinated the transfer
of these items back to parent units adhering to strict deadlines.
• Served as an advisor for Non Commissioned Officer leader course mentoring 7 Marines. Ensured compliance with all rules and
regulations and completion of all necessary coursework leading to successful completion of the course.
03/06 – 05/08 Logistics Clerk USMC / Jacksonville, NC & Al Anbar, Iraq
• Provided project documentation support by utilizing manual and automated information systems to prepare documents,
maintain personnel and financial records, and complete diverse auditing, tracking, and reporting tasks
• Created and updated departmental operating procedures, records, invoices and statements meeting all deadlines.
• Kept accurate records of materials shipped and received
• Served as the Maintenance Management Chief for Headquarters Company advising the Company Commander on maintenance
operations (fulfilling a senior billet as junior Marine)
• Coordinated all maintenance management efforts and maintenance operations within the unit and with several lateral units,
processing 1383 transactions tracking the parts on 672 work orders whose closing resulted in equipment readiness of 98%
03/05 – 03/06 Administrative Assistant Leaf Stone Staffing / New York, NY
Temporary assignments with major banking companies
• Prepared invoices, reports, memos, letters, and financial statements using word processing,
spreadsheet, database, or presentation software applications.
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• Compiled research data, and prepared papers for consideration and presentation by executives,
committees and boards of directors under strict dealines.
• Coordinated and arranged meeting spaces; organized and scheduled conference calls.
• Arranged and coordinated travel itineraries for employees in several departments.
• Ordered, received and maintained inventory of office and stationery supplies.
11/04 – 03/05 Recruiter Aide USMC / New York, NY
• Supervised and trained Marines in Area Canvassing and Cold Calling with a focus on correct probing to identify qualified
contacts, meeting deadlines for prospects contacted daily.
• Demonstrated strong personal selling skills while Performing Area Canvassing, Cold Calling which led to the recruitment of 3
individuals into the USMC in a four month period
• Executed various administrative tasks related lead improved administration in the Recruiting Sub-Station
07/04 – 11/04 Administrative Assistant Advantage Human Resource / New York, NY
Temporary assignment with Citigroup
• Coordinated and arranged meetings. Reserved meeting space; organized conference calls etc.
• Arranged and coordinated travel itineraries for employees in several departments
• Ordered, received and maintained inventory of office and stationary supplies
• Assisted employees with expense collation and filing adhering to corporate deadlines.
06/00 – 06/03 Office Manager/ Executive Assistant VISION Consulting USA, Inc. / New York, NY
• Arranged and coordinated travel arrangements for all employees, including flight, hotel and transportation.
• Assisted Finance Department with expense collation and analysis with regards to travel, adhering to accounting schedules.
Responsible for all expenditure capture and recharged to client.
• Coordinated and arrange meetings. Reserved meeting space; organize conference calls and order refreshments when necessary.
Plan and arrange for materials to be presented at meetings.
• Supported Marketing Manager taking on tasks of designing materials for office, as well as marketing events. Responsible for
lowered cost.
• Assisted the President of the company in managing schedules, coordinating meetings, and in communications with senior team
as well as arranging travel and serving as main contact point when traveling.
• Ordered, received and maintained inventory of office supplies, stationary supplies, and kitchen supplies.
• Received, sorted and routed mail to appropriate department, along with pertinent information.
• Coordinated logistics and maintain guest list for company events e.g. Anniversary party and Holiday Client Events and served
as a point of contact for event(s) with location manager and with guests.
08/99 - 06/00 Administrative Assistant / Receptionist Camelot Communications Group / New York, NY
• Answered busy nine line phone for office of twenty-five, routing all calls and messages.
• Ordered office supplies bi-weekly.
• Forwarded all supply and maintenance invoices to Accounts Payable.
• Processed bi-weekly mailing of Maintenance Contracts to customers.
• Prepared office documents for Directors on a weekly basis.
• Tracked miscellaneous expenses for Director of Operations.
• Performed general office duties such as faxing, filing, and routing of mail and faxes.
11/97 - 07/99 Technical Assistant/Office Support Advanced Computer Systems / New York, NY
• Provided sales assistance, generating customer quotations and proposals as well as order processing.
• Assisted with hardware and software installation.
• Created an MS Access database to keep track of company inventory.
• Responsible for upkeep of client and vendor databases.
• Trained office staff in various in house software applications.
• Performed general office duties such as filing and reception relief.
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EDUCATION
• Bachelor of Science, Environmental Science, American Public University, Charlestown, WV (Current)
• Bachelor of Science, Business Management and Finance, CUNY-Brooklyn College, Brooklyn, NY (2003)
VOLUNTEER, PROFESSIONAL & COMMUNITY ACTIVITIES
Small Group Leader, Grace Church San Diego
Administrator/Marketing Assistant, Assistant Treasurer, Youth Mentor; Christian Ministries Fellowship-Brooklyn
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