Manager Assistant
Resume:
SUMMARY
Sixteen years as an Assistant Office Manager for a 75 person advertising
agency
Fourteen years in data processing and digital printing for several
printing, mailing and fulfillment companies
One year as an Assistant Imports Planner in hotel supply
PROFESSIONAL EXPERIENCE
KD Mailing & Fulfillment, Lincolnwood, IL Mar 2013 - Nov 2013
Data Processing & Digital Printing Technician
Received and manually input address and product order information daily
from overnight sales list for order fulfillment
Downloaded from .FTP sites and reviewed client address lists in Excel
spreadsheet and other delimited formats; made necessary corrections, and
manually marked pertinent fields for data extraction
Utilized specialized mailing programs to process client lists to conform
with Postal regulations and reduce mailing costs
Exported resulting data files for use in address label printing and VDP
projects
United Graphics and Mailing Group, Elk Grove Village, IL Sep 2009 - Feb
2013
Data Processing & Digital Printing Technician
Used Microsoft Excel in tandem with mailing software to process client
lists for compliance with Postal regulations to minimize mailing costs
Methodically matched final database headers to multi-field client boiler-
plate letters/forms to create and print VDP mailing pieces on heavy-duty,
large-capacity desktop printers and high-speed professional production
black & white, and color printers
Produced required paperwork for scheduled postal drops with post office and
pickups by freight companies
American Hotel Register, Vernon Hills, IL Jan 2008 - Mar 2009
Assistant Imports Planner
Received and reviewed merchandise reports daily from overseas suppliers to
extract pertinent manufacturing status, including shipping and tracking
information
Communicated with international and domestic suppliers regarding shipment
arrivals or delays
Updated the company database to generate internal reports to assist the
nationwide sales teams and distribution centers
Alerted sales and vendors of delays and coordinated contingency plans to
provide necessary product in timely fashion
Data Processing Associate (Contract) Hired on directly in Jan 2008) Oct
2007 - Jan 2008
Updated product information for the company catalog by contacting domestic
suppliers to request current UPC codes
Assisted the suppliers in rectifying any UPC errors encountered by the IT
department
Input UPC and other data into Microsoft Excel spreadsheets to upload to IT
Trustmark Insurance, Lake Forest, IL (Contract) May 2007 - Oct 2007
Office Clerk
Researched and corrected microfiche record information prior to converting
records to a digital format
Organized and filed hard copy records in advance of the conversion to a
paperless environment
Chicago Addressing Merchants Company, Chicago, IL Jul 1996 - Dec 2006
Manager, Data Processing Department
Manipulated client databases and mailing lists to ensure the best postal
rates on mailing pieces
Created client stationery, business cards, certificates, newsletters, and
merge letters
Maintained direct contact with clients to inform them of job status
Franchising and Licensing World Center, Chicago, IL Apr1994 - Jul 1996
Office - Facilities Manager
Assessed and recommended computer software and office equipment for the
company
Organized a Help-Desk to assist staff with computer programs and equipment
Created and maintained a contact address database for VDP advertisement
mailings
Aided in setup and maintenance of Franchisor presentation booths
DFM Tatham Advertising (formerly Albert J. Rosenthal & Co.) Oct 1979 -
Apr 1994
Assistant Office Manager
Created and managed a supply department for 75 employees
Handled all daily incoming and outgoing package and postal needs
Maintained copiers and faxes
Assessed and recommended office equipment for the company
Developed a Help-Desk to assist secretarial staff with computer programs
and equipment
Ordered supplies for break room and performed re-stocking as needed
Assembled multi-slide projector/video commercial presentations for client
meetings
Aided with creation of marketing materials
Assisted with setup and tear down of client meetings
INTERIM EMPLOYMENT
Temp positions with various agencies Dec 2014 - Present
J.D. Honigberg, Deerfield, IL - Data Entry, Administrative Assistant
(Contractor) Feb 2015 - Apr 2015
Ken Carl Photography, Chicago, IL - Data Processing, Inventory
(Contractor) Nov 2013 - Dec 2013, Feb 2015, Apr 2015
Musician - Live performance and studio recording Jan 1979 - Present
EDUCATION
Lane Technical High School, Chicago IL High School Diploma achieved
Online Classes (non-credit) Ongoing
TECHNICAL SKILLS
Word Processing: MS Word, WordPerfect, Open Office
Spreadsheet/Database: MS Excel (including Pivot Tables), Access (as end
user)
Contact Management: MS Outlook, ACT!
Desktop Publishing: MS Publisher, Adobe PageMaker
Graphic Design: Adobe Illustrator, Adobe Photoshop, Paint
Other Programs: Adobe Pro X, BCC MailManager, .FTP file sharing programs
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