Executive Administrative Assistant

MARY E. PARKER

*********@*****.*** 404-***-****

SUMMARY

Creating positive strategic partnerships with top executives to achieve corporate success.

Polished executive support partner several years of experience planning and directing business and

personal affairs for high-level executives poised in high-pressure, fast paced business environments.

Utilizes project management principles to support business affairs. Excellent verbal and written

communicator with all levels of management while maintaining confidentiality. Created project

status and monitoring system to track and monitor progress and timelines. Commitment to integrity,

knowledge/quality of work, supporting financial goals of the company.

Initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals

through organization, positive oral/written communication skills/leadership abilities, reliable,

dependable, ownership and accountability of actions taken. Assess needs, multitask, set priorities and

delegate responsibilities to maximize productivity.

Executive Office Management Relationship Management

Extensive Travel Management Complex Calendar Management

Meet & Special Event Planning Document Management

Confidential Correspondence Budgeting, General Accounting

Client Communications Expense Reporting

Sales Support Human Resources Assistance

EXPERIENCE

WALDEN SECURITY, Atlanta, GA March 2014 to April 2015

Receptionist/Human Resources Administrative Assistant

Answer main line, greet clients and assist Human Resources Manager and Recruiter with onboarding,

employment verification, background checks, screen resumes from ICIMS and contact applicants for

interviews, appointment scheduling and assist corporate payroll in distribution of payroll; and update

employee’s contact information in Win Team and assist employees with E-Hub information.

HOMEGOODS, DIVISION OF TJX CORPORATION, Atlanta, GA June 2011-June 2013

Regional Assistant to RVP

Support RVP of Southeast Region of retail chain and seven districts with financial reporting,

correspondence, extensive travel management, expense reporting, and meeting coordination.

Facilitate the flow of information between stores, Regional Office and Home Office.

Prepare and maintain various reports used for tracking and informational purposes and submit them

in a timely and accurate manner (sales and payroll, itinerary, Store Management schedules, District

Assistant work hours in Kronos, Loss Prevention accidents and incidents).

Office Management (security keys, mail, Federal Express, landlord issues, supplies, IT corporate

support, office machines).

Human Resources assistance with on boarding new employees in Oracle, processing and tracking

offer letters, sending out appropriate training materials, tracking education of management.

Leadership of seven district assistants, creating policies and procedures manual for best practices,

combining statistics from Districts for Home Office reporting.

MARY E. PARKER

*********@*****.*** 404-***-****

PRUDENTIAL RETIREMENT, Atlanta, GA January 2004-December 2010

Executive Assistant to Senior Executive Vice President

Incoming communication for executives including, email, mail, telephone calls, and internal correspondence.

Executive level administrative position supporting Senior Executive Vice President, Managing Director and

Regional Vice President promoting 401k retirement products.

Managed time allocation by meticulously coordinating meetings, appointments, and events. Utilized

expertise and sound judgment in handling priorities.

Ensured seamless travel experience for executives by arranging complex travel arrangements and

itineraries with commercial travel vendors.

Successfully managed prospect and client listings, coordinated all resources and ensured project /

presentations stayed within scope and timeframes.

Liaised with and formed effective relationships with clients, business partners, senior management,

and their executive assistants to facilitate business with ease.

Utilized excellent command of English grammar, spelling, and punctuation to prepare

correspondence, presentations, business plan reports.

Conduct marketing searches for new business; distribution of new marketing materials to financial

advisors and prospects.

Assisted with development of presentation deck for submittal to Corporate Presentation Team for

creation.

Applied and tracked insurance licenses and continuing education credits for sales professionals.

CVS / PHARMACY, Atlanta, GA May 1997-September 2003

Administrative Assistant

Provided full administrative support to Director of Construction and Project Managers in the development of

CVS/pharmacy retail chain stores. Answered, screened and directed all incoming calls, managed, greeted and

escorted visitors.

Assisted with the construction and development of complex merger of Revco Drug chain into

CVS/pharmacy stores; identifying Revco’s stores under construction, their developers and gene ral

contractors. Interfaced with Real Estate and Operations with new vendor contacts, assisted remodel

team with vendor communications, travel, and project costs.

Originated and prepared all correspondence including bid proposals, purchase orders, and change

orders. Issued bid packages and architectural drawings to general contractors and vendors.

Compiled pertinent information with real estate developers for site presentations to CVS Real Estate

Board Committee within short time frame atmosphere.

Processed departmental expenses, maintained store listings; travel arrangements for team.

EDUCATION

Jones College, Jacksonville, FL (One Year Business Courses – left to become business owner).

COMPUTER SKILLS

Microsoft Office Suite, Lotus Notes, Outlook, Sales Force, PeopleSoft, Oracle, Kronos, Win Team,

ICIMS, Concur Travel, Cliqbook, Shoretel Phone System, Internet & Intranet, Typing Speed 80 wpm

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