Facilities Space Planner
Resume:
Dear Hiring Manager/s,
A senior interior design professional with over 20 years commercial facilities space and strategic planning experience,
combined with move and project management, design and procurement expertise. Recently, provided space
management visibility and solutions through execution to Corporate Real Estate executives at Express Scripts for the
Eastern Region portfolio, totaling nearly 2 million square feet and over 7,000 occupants. Enhancing my design and
space planning skills is my extensive knowledge of and experience planning with and specifying many types of
commercial furniture systems and casegoods, as well as several workbench and casework products. Having worked as
a vendor to many major corporate facilities, as well as being a client, my background offers a unique perspective and
edge to the positions I hold, as I have a versatile insight to space planning, budgeting, and procurement.
With a reputation for being detail-oriented and thorough, I pride myself on taking a can do approach to all tasks and
projects. Exhibiting a high degree of integrity and professionalism, my track-record for establishing positive rapports
with both internal and external customers, Business Leaders, colleagues and vendors, solidifies my ability to succeed.
Projects under my supervision always come in on time and on or under budget. I am computer literate, grasp new
things quickly and am eager and willing to learn anything new that will enhance my own personal growth and
strengthen my abilities to prevail at what I do.
Projects completed for clients such as Johnson & Johnson and their Family of Companies, Celgene Corporation,
Express Scripts, Verizon/Verizon Wireless, Reckitt Benckiser, IMS Health, Honeywell, AT&T, Konica Minolta,
PSE&G, Summit Medical Group, Hackensack University Medical Center, Plainfield Health Center and numerous other
major facilities for which I have received immeasurable accolades and praise.
A leader among my peers, I embrace taking on management roles and enjoy mentoring junior associates, and am very
well suited for the guidance and development of the skill sets of other individuals less experienced.
I feel my extensive space and strategic planning, interior design, move, project management and commercial furniture
dealership experience, together with my procurement background and overall people skills would be an asset and an
exceptional match to the responsibilities of a Facilities Space Planner position with your company.
If given the chance to soar, I am certain, we will both enjoy the inevitable success that will follow my talent, ambition,
and motivation to excel.
I appreciate your time and consideration and look forward to the opportunity to meet with you to discuss my joining
your team.
Respectfully,
Beatrice A. Barone
Email: *******@*****.***
www.linkedin.com/in/beatricebarone
BEATRICE A. BARONE Hillsborough, NJ 08844
.
908-***-**** Email: *******@*****.***
FACILITIES SPACE PLANNER OCCUPANCY PLANNER MOVE MANAGEMENT
Proactive model builder with extensive corporate space and strategic planning, interior design, move and
SUMMARY
project management skills and experience. Promoting and utilizing latest workplace trends, successfully
programmed, planned and implemented the completion of millions of square feet of commercial space,
maximizing valuable real estate, meeting strategic facility plans and budgets, including the coordination and
execution of all corresponding design, construction, occupancy and move related aspects. Excellent
analytical, communication, technical and organizational skills. Establishes strong business relationships with
customers, business leaders, colleagues and vendors; gaining their respect and confidence, resulting in positive
engagement to negotiate and meet goals, staying within defined timelines and budgets, ensuring customer
satisfaction, resulting in prosperous ongoing and return business and new customer referrals.
PROFESSIONAL SKILLS
Strategic / Space Planning AutoCAD & CAFM Space Management Budgets Occupancy Planning
Project Management Move Management Commercial Furniture Vendor Management
EXPERIENCE & ACHIEVMENTS
WORKPLACE STRATEGY, SPACE PLANNING & INTERIOR DESIGN -
Interface with clients, Business Unit Leaders and Corporate Executives to develop project scopes and strategic
design plans, while utilizing headcount projections in the formulation of space and restack solutions
Work with Corporate Real Estate senior leaders on reviewing and making site selections for lease
Space analysis, planning and design of functional space usage scenarios through the development of test fits, block
plans and furniture layouts, to the creation of schematic, detailed design drawings
Recommendations to executive management and clients on processes and space utilization, establishing and
implementing workplace solutions for various commercial facilities
Develop and maintain facility space plans for multiple customers’ real estate portfolios across the United States
and Canada with locations of varying square footage up to 500,000 plus
Administer space assignments for new hires and review and approve all day-to-day and project move add and
change/ MAC requests
Review, approve, assign, expedite and monitor all space planning, move and furniture related Work Order
Requests, collaborating with Facilities Management team on requests and ticket fulfillment
Develop and coordinate execution of move plans (construction, occupants, movers, IT, FM, etc.)
Arrange and oversee all resources necessary to fulfill day-to-day and project related space and MAC requests
(cabling, furniture setup, electrical, movers, etc.)
Collaborate and work closely with Construction & Engineering,,IT Infrastructure, architects and contractors on
construction and interior fit out and renovation projects for both office and lab space
Work in conjunction with Environmental Health & Safety department and corporate nurse on ergonomic issues
and workplace safety initiatives
Offer clients innovative best workplace performance solutions, saving them multiple thousands of dollars by
keeping abreast of current products and industry trends and researching new, alternative more economical
materials and sources
Prepare cost estimates and related Capital Appropriation Requests/CARs and track all associated design and labor
related budgets, expenditures and invoicing
Furniture and architectural finish specification, reflecting budgets, requirements, cultures, brands and preferences
Sole selection of interior elements (furniture, architectural finishes, artwork, etc.) and developing color
schemes/palettes
Create, implement and maintain corporate space and furniture standards for various clients
Through space verification and CAFM updates, provide monthly capacity vs. occupancy reports to leaders
Maintain and manage CAD standards and plan database and coordinate integration with CAFM system keeping
clients’ real estate portfolios up to date
Key contributor establishing and documenting procedures (i.e. Interpretation of J&JHCS facilities policies and
procedures into a compliance manual. Build support and training standards at EB. Develop CAFM and space
planning best practices at Express Scripts during corporate merger/integration period)
Resume of Beatrice A. Barone / 908-***-**** / *******@*****.*** Page 1 of 3
Providing strategic planning recommendations to senior Corporate Real Estate leaders at Express Scripts to accomplish
corporate merger goals of consolidating nearly a million square feet of real estate across 3 sites into 1 approximate
400,000 square feet campus, while navigating all necessary site renovations and restacks upward of 1000 occupants
Made recommendations to Facilities leaders based on concerns voiced in meetings with division heads and executives
regarding projected headcounts versus available space and spear headed a cultural change to Celgene’s corporate space
and furniture standards. Created new standards reducing 60-70 sq. ft. per senior level associate through Director level
employees. Educated Facilities colleagues on maintaining standards, while introducing and implementing them to end
users
Collaborate with HR and hand-picked test group on the development and roll-out of new employee On-boarding and Off-
boarding procedure through the use of CAFM tool at Celgene, establishing better control tracking available workspace
and IT equipment. Captured approximately 4000 sq. ft. of unoccupied space and roughly $10,000 of unutilized IT
equipment at start up
Programed, planned and executed the completion of 3 major MAC and restack projects encompassing construction
renovations totaling a minimum of $2 million each and the move of over 600 occupants within one year at Celgene.
Integral member collaborating and working with IT, Construction & Engineering and expert communications and
audio/visual vendors on Video Conferencing Technology Upgrade project at Celgene, to promote and enable less
corporate travel and more FLEXplace work, reducing company’s carbon footprint and increase productivity
Design and implement Facilities Data Program at J&JHCS, saving company hundreds of hours and thousands of dollars
gathering critical information needed to comply to mandated government reporting. Also, responsible for roll-out and
training of users across the U.S. distribution centers
Integral role at ESI verifying CAFM data and establishing best policies and procedures that will save planners hundreds of
hours developing occupancy reports and more. Took data from an accuracy of about 70% to 95%.
PROJECT MANAGEMENT -
Maintain high visibility with great degree of professionalism and integrity, while interacting and attending
meetings with all levels of clients and end-users, including Executive Management and Business Leaders,
colleagues, vendors and collaborating teams
Independent client interaction from client orientation, programming and project consultation to liaison to
management and project teams
Collaboration and coordination with Clients, Architects, Contractors, Engineers, Landlords, Owners Reps,
Property Managers, Vendors and cross-departmental members on project entities (i.e. design elements, schedules,
electric/voice & data, construction, etc.)
Integral member of presentation teams
Project Lead handling and overseeing small to large million dollar interior fit-out and move projects, from
inception to completion and follow through on resolving any punch list items
Conduct walk-through and site visits ensuring project progress and quality control
Handle site visits and field verification of project spaces (field measure, inventory, space audits, etc.)
Design, facilitate and manage a minimum of 6 projects simultaneously
Perpetuate all communication and correspondence between clients and project teams to maintain project cohesion
and customer satisfaction
Prepare information and pricing for bid proposal submissions
Prepare client quotations reflecting targeted sales GP
Establish and manage product orders, shipments, deliveries, labor and project installations
Generate and monitor status reports and reconcile any critical issues
PROCUREMENT -
Integral member of the vendor bid process and selection along with Sourcing Manager
RFP creation for vendor bids, in alliance with Procurement
Initiate manufacturer agreements and contracts with vendors to maintain best pricing
Monitor vendor quotes and activities ensuring compliance with contracts
Handled acquisition of all interior space elements (furniture, artwork, plants, signage, etc.)
Select, arrange and oversee all resources necessary to fulfill day-to-day operations and project related
requirements, seeking most competitive pricing and best service from vendors
Execute quote requests, place and manage orders through delivery or install, holding vendors accountable for
resolving any unsatisfactory issues, while maintaining efficiency and budgets
Initiate purchase requisitions and track and monitor their status through entire purchasing process from assignment
of PO to payment and closeout
Review and approve invoices for payment and reconcile any outstanding issues with A/P
Verification of unusual facility expenses and uncovered inconsistencies on vendor quotes at Celgene, recovering and
saving hundreds of thousands of company dollars
Resume of Beatrice A. Barone / 908-***-**** / *******@*****.*** Page 2 of 3
MANAGEMENT RESPONSIBILITIES-
Assign and manage in-house and vended movers, installers and other contractors during all day-to-day and special
interior fit-out and move/MAC projects
Prioritize, delegate and oversee team/teammates’ projects
Provide daily direction and guidance to teammates
Mentor and trainer to junior associates, entry level sales personnel and less experienced peers
Provide confidential performance evaluation input and training assessment recommendations
Regulate and monitor staff availability to maintain an efficient work team
ANCILLARY PROJECTS-
Conduct on-the-job training sessions, teaching and demonstrating software tools, techniques, procedures and
methods of industry or company specific subjects
Key involvement in the development and facilitation of the Engineering, Construction and Space Planning
department’s inter-corporate marketing and promotion
Assisted with the coordination of company client open house, annual sales meeting and town hall events
EMPLOYMENT HISTORY
NELSON (onsite at Express Scripts) February 2013 – February 2015
-Contract, Sr. Facilities Strategic Space Planner
NELSON (onsite at Verizon Wireless) November 2012 – February 2013
-Contract, Tactical Space Planner & Space Management
Celgene Corporation, Summit, NJ November 2009 – August 2011
-Contract, Facilities Space Planner
EvensonBest, Berkeley Heights, NJ August 2008 – March 2009
-Senior Project Manager / Interior Designer
General Office Environments, Inc., Somerset, NJ May 1994 – May 2008
-Senior Space Planner / Interior Designer
Johnson & Johnson Health Care Systems, Piscataway, NJ April 1991 – May 1994
-Contract, Facilities Planning & Engineering
Freelance Periodically
-Space Planner / Interior Designer / Project Manager / Trainer
ORGANIZATIONS
PSGCNJ~Professional Services Group: Lead Trainer and Marketing/Events Contributor 2009 - Current
EDUCATION
Computer Training /Skills: AutoCAD proficient, CAFM knowledge (Archibus, FM Systems & Manhattan
Centerstone); Microsoft Office (Excel, Word, Power Point, Outlook, etc.); CAP Studio; GIZA; Various Furniture
Mfr. Automation tools; DOS and Windows Operating Systems
Professional Training /Skills:
-“Building Team Relationships” – American Management Assoc. - 2010
-“Building Better Work Relationships” – American Management Assoc. - 2010
-Multiple commercial furniture lines including but not limited to Steelcase, Kimball, National and Knoll
-Knowledge and understanding of interior building codes and regulations such as ADA
Certificate in Computer-Aided Drafting - 1993
Somerset County Technical Institute, Bridgewater, NJ
Bachelor of Arts, Interior Design Specialized / Double Majoring in Education - 1985
Kean University, Union, NJ
Resume of Beatrice A. Barone / 908-***-**** / *******@*****.*** Page 3 of 3
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