Administrative Professional and Coordinator

Talented Administrative Professional and Coordinator

SKILLS

- Clerical skills including: phone reception, proper message and note dictation. Fax, scanning, photocopying and file archiving.

- Assisted managers, executives and producers.

- Business skills including: networking, customer service, time management, independent work, proper office etiquette, corporate discretion, with email and phone. First point of contact and business representation with a pleasant professional manner.

- Organized detail orientated, file maintenance and requests.

- Coordinating experience with reports, contracts, applications, inventory and supplies.

- Business documents, statistical summaries, meeting minutes and reports including project updates.

- Scheduling and coordinating meetings, calendar upkeep.

- Technical skills with MAC and PC computer systems, FTPs, media players, Excel, Word, PowerPoint, Outlook and Google. Plus financial software SAP and Access.

- Experienced with HR Packages and Payroll requirements, including ensuring coworkers have all correct forms and correct submissions.

- Supervisor and management experienced with courses in training and management skills.

- Employee schedule keeping and logging.

- Bondable with experience in budgets, quotes, purchase orders, invoices and bookkeeping.

- Transcribing, data entry and document drafting. Typing at 50 words per minute.

- Supervisor experienced, internship job shadowing, employee training and orientations.

- International travel booking, transportation and accommodations.

- High level of communication experienced with guiding procedures, orally and in writing.

- Legal savvy with contracts, copy write, bylaw, legislation and basic public rights.

- Safety orientated.

- Highly organised and efficient.

EDUCATION

2005-2006 Pacific Audio Visual Institute. Diploma, audio engineering and media productions.

1996-1997 Red Deer Collage. General studies.

EMPLOYMENT HISTORY

November 2010 - October 2014, Cineflix Productions. Toronto, Ontario, 416-***-****

Production Coordinator (Post) and Executive Assistant

- Administrative support including: data entry, shipping, drafting emails, reports, meeting notifications and minutes.

- Assisted supervisors, editors, executives and producers.

- Calendar organization, scheduling and project forecasts.

- Established weekly progress reports and produced daily task lists for assistant editors.

- Organized and created delivery requirements from broadcaster legal contracts including international formats.

- Produced publicity requirements for social media, webisodes and award submissions

- Handled budget of over $10,000,000 logged and allocated.

- Managed quotes, purchase orders, per diems, petty cash and expense reports.

- Booked talent and outsourced companies.

- Arranged travel and accommodations locally and international

- Created task resource binders and updated technical specifications.

- Ordered office supplies and catering.

- Logged / archived all materials for company library.

- Point of contact for executives and producers.

January 2014 – October 2014, Scott Brother’s Entertainment. Toronto, Ontario, 416-***-**** ext. 102

Production Coordinator (Post) and Executive Assistant

- Administrated editorial division as well as assisted producers, executives and editors.

- Boardroom bookings, meeting setups, supplied documents, conference call equipment and refreshments.

- Related during weekly conference meetings and created meeting notes.

- Coordinated elements such as scripts, credits, music, footage, animation, effects, mastering and pickups.

- Handled media conversions and technical consult.

- Organized, labeled and logged all footage. Archived all materials for future use.

- Maintained and built production calendars and schedules.

- Setup screenings and event notifications.

- Reported to executive producers, delivered cuts, communication liaison and executed all requests proficiently.

- Directed outsourced companies such as; transcribers, graphics, music, legal reviews, online studio, voice over sessions.

2006 – 2008 NASCO, Vancouver, British Columbia, 604-***-****

- Live audio engineer.

- Staging technician for major concert events.

- Set up / take down concert staging including overhead truss structures for stadiums and outdoor venues, with the highest safety standards.

- Lighting, video and audio systems.

2006 – 2008 KIAN Concert Sound Services, Vancouver, British Columbia, 604-***-****

- Staging technician.

- Set up venues for various events including corporate conventions, concerts, awards ceremonies and fashion shows.

- Live sound operator / mixer

- Tour support.

2003 – 2005 Rockwell Servicing and Partnership, Red Deer, Alberta, 403-***-****

- Front reception and administration assistance.

- New employee orientation and packages.

2000 – 2003 Shooters Hot Shot and Courier, Red Deer, Alberta

- Owner operator and delivery driver.

- Personally responsible for all aspects of the business, marketing, delivery, invoicing, insurance, expenses and staff management.

VOLUNTEER AND COMMUNITY SERVICE

- Member of M.A.D.D. Canada.

- Served as volunteer secretary for local 4-H chapter.

INTERESTS

Fine art, travel and music (drummer and guitar).

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