Manager Administrative Assistant
Resume:
Hilary J. Poepperling
WORK EXPERIENCE
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Harrisburg, PA
. Retail Office Assistant -Acting Manager
. Provide Administrative Support the Retail Manager
. Preparing Payroll/Time Sheets
. Scheduling Employees
. Procuring Parts and Office Supplies
. Preparing Daily Reports, Month End Report
. Interviewing New Hires and Preparing New Hire Documents
. Prepare Expense Reports
. Handle customer complaints and inquires
. Prepare Vendor Charge Back
3/2014 to 5/2014 US Tech Solutions
Carlisle, PA
. Administrative Assistant
. Work across multiple teams and departments to ensure item entry is
completed for each week's circulars.
. Coordinated with vendors and merchandisers for special projects
. Create/disseminate different reports/information such as Clip
Coupon reports, GO reviews, and FSI notifications.
. Communicate to teams/managers/VPs reminders, reports, and
instructions to execute tactics on a daily basis.
. Examine incoming emails and assignments, prioritize them, and
execute with judgment on instructional gaps.
. Responds to ad hoc assignments with short notice, often to resolve
issues for documents ready to be published.
. Proof reads circulars and raised questions about items that appear
incorrect.
4/2012 to 2/2013 Varish Construction
Gettysburg, PA
. Project Manager
. Managing multiple projects, responsible for overseeing the project
from start to finish.
. Perform safety meeting and follow safety regulations on all jobs.
. Perform daily inspections of quality workmanship.
. Schedule equipment, man lifts, fork trucks etc.
. Ordering of Materials and scheduling of Man Power.
. Review Submittals, Blue Prints and Shop Drawings.
. Prepare Job Status Reports, Employee Timesheets, and Expense
Reports.
. Schedule and attend meetings with Sub-Contractors, Prime
Contractors, Superintendents, Estimators and Project Owner/Owners.
. Coordinate and Implement the Project Schedule. Approve Invoices;
create RFIs, and Change Orders. Work with Sub-Contractors,
Suppliers to meet project deadlines and handle issues that arise on
a daily basis.
. Hiring and firing of employees. Work as a superintendent, laborer
as needed to get projects completed on time.
11/2011 to 4/2012 Commonwealth of Pennsylvania, Department of General
Services, Harrisburg, PA
. Associate Commodity Specialist
. Responsible for the administration of all procurement activities
from the development and implementation of the sourcing strategy to
the management of contracts and the supply for assigned commodities
. Current Project: Equipment Maintenance Contract, Media Planning
Contract, Media Advertising Contract and Audio Visual Production
Contract
. Develop and maintain supplier contracts, monitor agency compliance
to contracts
. Develop and maintain commodity plans
. Provide direction to and work closely with commodity team, assigned
contract coordinators, and business analyst
. Review request and provides recommendations for emergency purchases,
sole source purchases
. Assess bids-proposals, documents recommendations and communicate
results to agencies and suppliers
. Supplier Negotiations
. Responsible for tracking and managing cost savings-metrics
. Managing supplier base
. Develop and manage commodity councils for commodities
. Quality management of internal processes and supply chain
. Attend and provide meetings
. Develop RFI, RFQs, RFPs and ITBs with potential supplier and other
Commodity Specialist
2/2007 to 11/2011 Commonwealth of Pennsylvania, Department of General
Services, Harrisburg, PA
. Commodity Specialist
. Responsible for the administration of all procurement activities
from the development and implementation of the sourcing strategy to
the management of contracts and the supply for assigned commodities
. Current Project: Equipment Maintenance Contract, Media Planning
Contract, Media Advertising Contract and Audio Visual Production
Contract
. Develop and maintain supplier contracts, monitor agency compliance
to contracts
. Develop and maintain commodity plans
. Provide direction to and work closely with commodity team, assigned
contract coordinators, and business analyst
. Review request and provides recommendations for emergency purchases,
sole source purchases
. Assess bids-proposals, documents recommendations and communicate
results to agencies and suppliers
. Supplier Negotiations
. Responsible for tracking and managing cost savings-metrics
. Managing supplier base
. Develop and manage commodity councils for commodities
. Quality management of internal processes and supply chain
. Attend and provide meetings
. Develop RFI, RFQs, RFPs and ITBs with potential supplier and other
Commodity Specialist
. SRM customer help desk
. Help develop the DGS Disaster-Emergency Contact List
5/2006 to 2/2007 Commonwealth of Pennsylvania, Department of General
Services, Harrisburg, PA
. Business Analyst/Management Technician
. Development of annual strategic commodity plans for Commodity
Specialist
. Research and assist Commodity Specialist for total cost methodology
to establish Fair Market Value
. Participating and supporting Commodity Specialist with internal and
external meetings, working side by side with the Associate Commodity
manager regarding the EMP Program
. Participate in development of RFQ, ITQ and RFP contracts with
Commodity Specialists
. Maintain Suppliers Contracts for the Facilities ITQ and for the
Security Contract
. Travel with team to support and assist with offsite meetings and
presentations
. Travel with team on facility tours to participate and assist in
commodity contract development
. Supporting all areas associated with administrative duties and
providing support to the Director, Commodity Managers, Associate
Commodity Manager and Commodity Specialist
. Participate in pre-bid conferences
. Arrange meetings for Commodity Specialist with Agencies and Suppliers
. SRM Training for Supplier Registration Help Desk Support
. Create and maintain spreadsheets for tracking of department
functions,
. Prepare reports on a daily, weekly and monthly basis in Business
Warehouse and SAP accounting system.
. Preparing and organizing Bi-Weekly Status Report for Commodity Manager
. Prepare and update delegation log and savings tracker
o Additionally, acting as team Contract Coordinator
. Web-Posting
. E-mail Alerts
. Contract Signature Process
. Sole Source Request
o Assist additional team, regarding LTL Contract
6/2004 to 5/2006 Rite Aid Corporation 5/2005 to 5/2006 (Additional
Role) Camp Hill, PA
. Executive Administrative Assistant
o Project Leader for Supplier Advisory Board
. Project Leader for Supplier Collaborative Business
Partners
. Schedule and organize 32 meetings for the Collaborative
Business Partners
. Provide Administrative support to the Vice President of Category
Management Systems, one Director, one System's Manager and two
Contractors
. Create and maintain spreadsheets for tracking of department
functions
. Prepare reports on a daily, weekly and monthly basis
. Prepare internal and external correspondence
. Maintain calendars for Vice President, Director, System's Manager
and Contractors.
. Arrange travel; schedule and coordinate Suppliers and Rite Aid
training classes, coordinate and manager committee projects as well
as participate on the committees
. Prepare expenses
. Handle customer complaints and inquires
. Prepare training manuals, along with training the suppliers on Rite
Aid applications.
. Re-Organized and updated departments filing system
. Maintain and enforced a training schedule for our
suppliers
. Help develop policy and procedure for the Supplier
Advisory Board and Collaborative Business Planning
Partners
. Help desk for the Vendor Portal
5/2002 to 6/2004 Rite Aid Corporation
Camp Hill, PA
. Executive Administrative Assistant
. Worked with my Category Managers to find ways to make the supply chain
method work more efficiently regarding the reduction of inventory
(min, max), out of stock issues, and finding ways to increase sales
within the chain.
. Responsible for the Procurement of sign kits for GNC Stores
. Responsible for the Procurement of supplies and maintain supply
closets for two cost centers
. Sourcing of new Supplier of new commodities
. Researched and developed strategies and held negotiations with
suppliers
. Participated in Supplier meetings with Category Managers and Associate
Category Managers
. Prepared category presentation on shelf displays and off shelf
displays at Model Store and Check Stands
. Researched and supported commodity packaging
. Provide Administrative support to the department Vice President, two
Category Managers, one Associate Category Manager and one Business
Analyst
. Prepare accurate item maintenance and integrity reports
. Prepare recall dispositions, damage and outdate worksheets for the
Supply Management Department
. Assisted in the development of white sheets
. Prepare presentation for supplier meetings
. Prepare expenses
11/2001 to 5/2002 Brenner Dodge
Harrisburg, PA
. Administrative Assistant
. Prepared invoices for the Services Department
. Processed Pennsylvania inspection stickers
. Prepared purchase orders for Services Department
. Scheduled appointments for Services Department and Customer Service
. Covered for the switch board operator as needed
. Organized the Service Department Office
. Changed the office filing system to color-coded filing for all
customers
1994 to 2001 Penn's Best Trucking
Meshoppen, PA
. Supervisor of Billing Department/Accounts Receivable/Collections
. Responsible for the daily operations of the department
. Responsible for the Procurement of supplies for the whole operation
. Responsible for collections
. Close accounts receivable accounts every month
. Prepare freight bills on a daily basis
. Post cash deposits, past-due reports.
. Worked with dispatch department to quantify costs
. Supervised 3 full time employees and scheduling for full and part time
employees
. Responsible for scheduling, hiring and firing of employees
1999 to 2001 Meshoppen Township Supervisor
Meshoppen, PA
. Secretary/Treasurer
. Assist in the basic operation of the Township
. Responsible for the Procurement of supplies for the township
. Execute record keeping, filing, balancing checkbooks, ledgers, payroll
taxes quarterly taxes, budgets and advertising, unemployment forms
. Holding Monthly Meetings, Prepare monthly agenda and minutes
. Recreated the township filing system
. Prepared deposits and write checks for accounts payable
. Issue building and sewage permits
. Implemented use of QuickBooks for Township
1991 to 2001 Rental Property's, Owner
Meshoppen, PA
2000 to 2001 Splash of Color, Owner
Meshoppen, PA
1993 to 1999 Wine and Spirit Shoppe, Cashier
Tunkhannock, PA
1988 to 1994 Russell Hill Water & Sanitary Co, Secretary
Tunkhannock, PA
1988 to 1994 Merchants Bank North, Branch Supervisor
Tunkhannock, PA
1987 to 1988 Procter and Gamble Credit Union, Teller
Mehoopany, PA
1985 to 1987 Merchants Bank North, Branch, Teller
Tunkhannock, PA
EDUCATION
. Graduated 1985 - Elk Lake High School
. 1991 to 1994 Luzerne Community College - Business Administration
. Completed the HIPPA confidentiality course
. Procurement 101 - John Troxel Training
. Proficient in Word, Excel, Power Point and Access
. Adobe Professional
. Project Basic
. DiSC
. Setting Goals and Standards
. Time Management and Prioritizing
. Fish! Catch the Energy, Release the Potential
COMMUNITY ACTIVITIES
Harrisburg Young Professionals
East Penn's Borough Choral Booster-Treasurer
Endless Mountains Council of the Arts-Board Member
Emergency Management Coordinator for Meshoppen Township
Penn's Best Relay for Life Team
210 Vaow Road
Meshoppen, PA 18630
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