Administrative Assistant Data Entry

E lizabeth A. Garza

832-***-**** *********@*****.***

OBJECTIVE

To obtain a position as an administrative assistant in which I may use my knowledge of office

administrative procedures and strong background in office management.

WORK EXPERIENCE

Houston Independent School District

May 1992 – Present

Senior Secretary (Construction and Facility Services)

• Provided secretarial support primarily for Senior Managers and Project Managers.

Prepared and processed all requisitions, invoices, and pay applications

Established and maintained tracking logs of all budget documents.

Prepared contracts, agreements, Project Manuals, Elementary School Educational

Specifications, board items, advertisements, bid specifications, letters, memos,

agendas, and reports.

Utilized PeopleSoft to report time/payroll for department.

Scheduled and assisted in preparing for meetings.

Maintained calendar for Senior Managers.

Established, organized, and maintained filing systems of scanned documents.

Sorted, read, routed incoming mail, answered incoming calls, greeted and

assisted visitors.

Acted as Notary for the department.

Houston Independent School District

August 1987 – May 1992

Data Entry Clerk IV (Facilities and Maintenance Operations - Computer

Programming and Budget Services and Procurement)

• Entered all budget information into computer to various programs to prepare

appropriate data processing reports.

Provided daily reports of budget transactions and balances to prevent

departments from exceeding their allotted budgets.

Processed budget documents, generated requisitions, and prepared purchase

orders for payment.

Provided requisition and purchase order status and all budget information as needed.

Houston Independent School District September

1982 – August 1987

CPT Operator (Occupational and Continuing Education)

Entered into CPT 8100 word processor all budget information including monies

spent, added, or transferred in the individual budgets.

Provided a weekly report of budget balances.

Maintained an accounting and filing system of budget reports, teachers’,

counselors’, and administrators’ travel.

Compiled statistical data to prepare quarterly federal reports for Accounting

Department.

Houston Independent School District September

1978 – September 1982

Secretary (Occupational and Continuing Education – Career

Development/Public Relations)

• Provided secretarial support primarily for Directors and teachers.

• Typed all letters, memos, reports and requisitions.

• Processed requisitions and prepared purchase orders for payment.

• Establish and maintain a record-keeping system of requisitions and purchase

orders.

Sorted, read, routed incoming mail, answered incoming calls, greeted and

assisted visitors.

SKILLS

Software: Word, Excel, Outlook, PeopleSoft, Power Point, and SAP

Other Skills:

Data Entry

Bookkeeping/Record-Keeping

Maintain good public relations

Use of office machines such as copier, scanner, fax machine, calculator

Oral and written use of English grammar

Maintain good public relations

Notary Public

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