Project Manager

NAME: DONALYN A. GALANG

ADDRESS: ABU DHABI, UAE

MOBILE: +971**-*******

E MAIL: ************@*****.***

BIRTHDATE: NOVEMBER 12, 1981

NATIONALITY: FILIPINO

PROFESSIONAL SUMMARY

Overall 12 years of professional experience and expertise initially in the field of

administration and document control, with strong background in office administration,

secretarial, electronic data management system and document controls on construction

projects.

Completed Bachelor of Science in Computer Science.

Experienced with Electronic Document Management System (EDMS) such as Open Text

(Live link), PROLIANCE, Primavera Expedition and Aconex.

Well versed with Microsoft Office Applications such as Word, Excel, PowerPoint, Access,

Publisher and Outlook.

Self Starter – highly motivated and organised, able to manage own schedule and prioritise

tasks, capable of working independently with minimal supervision.

Interpersonal Skills – accustomed to liaison at all levels of industry and have always built

strong relationships both with internal and external clients.

Dedicated, meticulous, and with attention to details.

CAREER HISTORY

Allen & Shariff Corporation (Project Management Company) Abu Dhabi

February 3, 2013 – up to Present

Document Controller

Controlling all types of documents/correspondences which include data entry, logging,

filing, processing, follow up and fast tracking.

Receive, check, stamp, log, scan, distribute and archive documents.

Reviews incoming correspondence; initiates replies as appropriate, routes matters

requiring action by staff or other sections and follows up to ensure actions are completed.

Preparing letters, memos, Weekly / Monthly Project Reports and any type of

correspondence.

Arrange meetings, attends as necessary, prepare minutes of meeting and distributes to

the attendees.

Communicate and follow up with other department for handle and solve emergency and

daily routine issues.

Responsible for updating/logging all types of submittals (Material, Drawing, Method

Statement and Sub Contractor), RFI, NCR, IR, and all other types of transmittals.

Maintain the document control system for the project ensuring all document control

procedures are adhered to by project participants

Organizing files and distributes correspondence using Open Text – Electronic Database

Management System (EDMS) and PROLIANCE.

Provide reference number for incoming/outgoing documents for tracking purposes.

Identify valid and superseded documents. Assure only valid documents are used in

performing activities.

Assure valid documents are distributed to the relevant staff in a timely manner.

Maintain a tracking log which includes lists of incoming and outgoing documents and

kept up to date in a secure manner.

Prepare list of outstanding documents and issue list to the relevant department heads

and copy to Project Coordinator.

Coordinate with the team to follow up any outstanding issues/documents.

Ensure all documents are dealt in accordance with the company’s and Client’s document

control procedure.

Filing of correspondence, submittals, packages and other related documents

Archive all project documentation including hard and electronic copies as required by

the project

Provides daily office / administrative works and Regular back up of database.

Prepares daily attendance and monthly timesheets for the Site Team.

Identify IT requirements for satisfactory performance. Prepare request for the purchase

of consumables for the IT consumables including pantry and office supplies in a timely

manner.

ISG Middle East ( Dubai

Document Controller for Abu Dhabi Projects

May 17, 2011 – January 31, 2013

Coordinates with the Client/Landlord for the required general access/risk permit of

contractors including material deliveries, vehicle access, approvals, etc.

Uploading, registering and distributing all in coming Documents/Drawings through the

Document Control Management System for different projects.

Preparing letters, memos, Weekly / Monthly Project Reports and any type of

correspondence

Updating/logging all types of submittals (Material, Drawing, Method Statement and Sub

Contractor), RFI, NCR, IR, etc.

Timely and accurate production of paper documents and drawings and the correct

distribution.

Maintain the documents and drawings in the Document Control office under safe

custody without any damage or deterioration with easy traceability

Maintain the files and control logs as required by the projects.

Update document control status, control sheets, issue of transmittals and correspondence

status.

Communicate and follow up with other department for handle and solve emergency and

daily routine issues.

Prepares and gathers all the relevant information for the project’s operation and

maintenance manual and project close out reports/documents.

Archive all project documentation including hard and electronic copies for historical

purposes & as required by the project.

Managing diaries and booking appointments/meetings for the Projects Manager.

Morganti Group Inc. (Project Management Company) Abu Dhabi

Document Controller / Secretary for Local & International Projects

December 2006 – May 16, 2011

Preparing letters, memos and other related correspondence for distribution and collect

receipts acknowledgement for documentation.

Reviews incoming correspondence; initiates replies as appropriate, routes matters

requiring action by staff or other sections and follows up to ensure actions are completed.

Maintaining and segregating the documents according to the contract.

Establish and maintain the project’s master record.

Update Project Management on document control status, control sheets, issue of

transmittals and correspondence status.

Systematically handling of in coming and out going drawings, specifications, reports,

correspondence and the associated departmental distribution of relevant document

action.

Monitoring/Updating system files for Departments Correspondence.

Ensuring that all documents are scanned maintained and updated to the site computer

document management system’s log.

Communicate and follow up with other department for handle and solve emergency and

daily routine issues.

Maintain the document control system for the project ensuring all document control

procedures are adhered to by project participants.

Process all incoming and outgoing project documentation and correspondence through

the document control system.

Updating/logging all types of submittals (Material, Drawing, Method Statement and Sub

Contractor), RFI, NCR, IR, etc.

Archive all project documentation including hard and electronic copies for historical

purposes & as required by the project

Coordinates with the Consultant, Contractors and Sub Contractors

Maintains inventory of Site Office/Kitchen supplies and stationary and replenishes stock

when necessary by completing requisitions.

Prepares daily attendance/monthly timesheet of Staff at Site

Arrange meetings/agenda and appointments for the Projects Manager

DOCUMENT CONTROLLER for the Following Projects Abroad:

1) 250 Beds Shk. Khalifa Bin Zayed Al Nahyan Hospitals at Muzaffarabad Pakistan –

Pakistan Project

2) Construction of 120 Beds Shk. Khalifa Bin Zayed Al Nahyan Hospital including Supply

and Installation of Medical Equipment at Shymkent (Republic of Kazakhstan ) –

Kazakhstan project

3) H.H. Sheikh Khalifa Bin Zayed Al Nahyan City in Cairo – Cairo Project

OTHER WORK EXPERIENCES:

COMPANY/PROJECT POSITION INCLUSIVE DATES REPORTS TO

Emirates Electro Mechanical and Ind. LLC Secretary to HR Administration

Oct. 2006 – Dec. 2006

Abu Dhabi, UAE Manager Manager

Science and Development Co. Ltd. Dhabi

Secretary Apr. 2005 – Oct. 2006 Owner

Abu Dhabi, UAE

NGC Enterprises Philippines Head of Data

Dec. 2002 – Aug. 2004 Branch Manager

Makati, Philippines Station Department

House Research and Development Pte. (S.) Department

Office Staff Apr. 2002 – Nov. 2002

Ltd. – Cavite, Philippines Head

ACADEMIC QUALIFICATIONS

UNIVERSITY OF BATANGAS – PHILIPPINES

Bachelor of Science Major in Computer Science

1998 2002

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