Procurement Operations Analyst

Kira Pagoada

**-** **** ****** **** Island City, NY 11106

Phone: 347-***-**** E-Mail: ************@*****.***

Experience

May 2013 – Present

The Blackstone Group

Procurement Operations Analyst - Consultant

Manage, coordinates and conducts user training as needed for Procure-to-pay Coupa System. Training needs range

from one- on-one assistance with system functionality to classroom training during system upgrades and new plant

roll-outs.

Ensures that required Master Data maintenance is completed timely by colleagues in Coupa.

Develops and reports on criteria for supplier performance as it relates to the initiative to grow overall catalog usage

across the company.

Develops and manages the catalog management initiative, increasing usage and number of catalogs in systems.

Maintains process for determining new supplier catalog opportunities, including traditional and punch -out catalogs.

Manages key supplier relationships with respect to purchasing proc esses using Coupa supplier network.

Provides second tier support for issues raised by systems users. Researches root cause analysis and provides

resolutions or reasonable work-a rounds until technical solutions can be implemented.

Implements an effective change management strategy to assist employees with new purchasing processes.

Assists different line of Business with document issues to enable the timely processing of Goods Receipts or Invoice

processing transactions.

Communicate with different lines of businesses firm wide on the benefits on having all invoices submitted

electronically vs. manually.

Assisted International Role-out for our UK office by testing all functionalities to VAT terms. Enabled all suppliers and

performed all testing on invoicing process.

September 2011 – January 2013

Eze Castle Integration IT Hedge Fund

Procurement Specialist/ IT Operations

Knowledgeable of procurement forms and procedures to provide assistance to other procurement per sonnel

Established and maintained key relationships with IT suppliers and cell phone companies to negotiate favorable

pricing

Maintained pricing and terms for hardware, software and telephone products

Worked with our Procurement Team in our Boston location and Accounts Payable Team members to identify

vendor issues and invoices

Prepare purchase orders POs and RFQs using Sales Force and Dynamics GP software

Make arrangements on transporting all equipment from our office to client site accordingly to client availability

Handled requests from project and department managers, and provide regular updates on order statuses

Updated PO delivery dates if more than 7 business days late via Open Purchase Order reports along with updating

purchase orders with an updated delivery status

Communicate with vendors and suppliers about the order status, cancellations or postponement

Communicate with team leads and CRM on updates referencing there orders (Team Work)

Organized IT room assuring we had enough space for new orders being delivered

March 2011 – August 2011

New Jersey Path Authority New Jersey, NJ

Executive Assistant (Contract)

Arranged travel reservations and schedules for executive management, as needed.

Assisted signal engineering team on the NJ PATH project.

Prepared all project letters using DMS system.

Drafted all correspondence on the behalf of the CEO.

Coordinated and maintain records for phones/Blackberry, company credit cards .

Organized and scheduled meetings and phone conferences connecting the senior partners with clients.

Organized and maintain files, records, and assist with the preparation of all required reports, minutes and action

items as needed.

Maintained NJPA Data Entry on all service calls.

Received incoming communications such as telephone calls, mail and internal correspondence as well as prioritize

and re-direct communication as required.

Served as administrative liaison: photocopying, faxing, mailing, filing and ordering office supplies .

Kira Pagoada

August 2009 – February 2011

New York Power Authority, Queens, NY

Procurement/Purchasing Assistant (Contract)

Coordinates activities involved with procuring goods and services such as raw materials, equipment, tools, parts, and

supplies.

Maintains procurement records including, but not limited to, suppliers, costs, delivery schedules and dates, product

quality, discrepancies, errors and inventories.

Reviews purchase orders, requisitions, claims and contracts for conformance to company requirements

Using SAP software.

Coordinated and negotiated all freight pricing with vendors.

Verifies classification and specifications of purchase requests.

Compares prices, specifications, delivery methods and schedules, market conditions and future material availability

and prepares analysis reports.

Coordinated with procurement team on all freight negotiations on all orders more then $15,000.

Assists purchasing agent and company management in the development of short-term goals and long range.

Strategies for achieving division’s organizational enhancements.

Complies with all personnel, safety policies and Good Manufacturing Practices.

Performs special projects and assignments as requested by supervisor

February 2006 – May 2009

Thornton Tomasetti, Inc.

Executive Assistant/Project Manager Assistant

Maintained calendars for Managing Principle, Principle, and Senior Associates.

Managed administrative operations with emphasis on special projects, document retention, financial reporting,

calendar management, scheduling, booking travel, filtering correspondence and event planning.

Assisted project manager on all job site meetings/conferences.

Scheduled/Maintained calendars for managing principle, principle and senior associates.

Coordinated conference calls and web meetings.

Coordinated and confirmed all travel arrangements.

Generated and tracked travel and expense reimbursement records for payment.

Prepared and produced correspondence for all departments.

Updated the Client Information System database and contact database.

Assisted with the preparation of Structural/Civil engineering proposals.

Assembled marketing collateral materials for proposals and qualificat ion packages, which involved selecting and

tailoring appropriate resumes, relevant projects and other supporting materials that were then submitted to public,

private, and government agencies.

Reception management.

Experience with construction companies/ construction sites.

Trusted to handle confidential and proprietary information.

Education

Monroe College September 2009 - Present

Bachelors in Business Management/Computer Technology

Coursework in Accounting/Finance

Expected Graduate Spring 2015

Skills

Microsoft Word, Excel, Outlook, PowerPoint, DMS (Documents Management Software), Adobe Acrobat 7.0,

Coupa Procurement Software (P2P), SAP software and Photoshop 7.0.1, Sales Force, Dynamics GP and QuickBooks. Type 50 WPM.

Experience with PC and MAC computers. Valid Driver’s License.

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