Manager Assistant

***-** ********* *** ****** Brooklyn, New York ***36•917-***-****•*********@*****.***

Wendell Lewis

Objective

To obtain a position within this organization, where I can maximize and expand my financial and public sector

background; further develop and refine my interpersonal and intrapersonal skills, while gaining substantial and

fundamental work experience.

Experience

Feb. 2012 – Feb. 2014

MTA-Bridges & Tunnels Randall’s Island, N.Y

Kronos Assistant/Budget Analyst: (Kronos 6.2, Kronos Analytics, PeopleSoft, Cars Database & MS Office applications

used.)

Responsible for the overall analytical duties for the Hugh L. Carey Tunnel such as but not limited to:

- Review for accuracy, identify, and resolve any pay/leave codes and overtime errors found on employees’

timecards.

- Enter all approved overtime entries with their corresponding reasons and if applicable, their coverage.

- Constant and proactive communication with the facility’s management staff.

- Accountable for managing the facility’s employees’ time and attendance, absence reporting and the

editing of schedules.

- Inform management of employees that have unpaid leaves of absences to adjust payroll payment.

- Prepare various reports as needed and requested by supervisors to track employee sick trends, etc.

- Proactively identify system conflicts and errors and mitigate resolutions within the parameters of the

various unions and the authority policies and procedures.

- Troubleshoot pay codes edits; totals, account and job transfers.

- Perform historical edits to resolve payment and or time overstatement or other discrepancies.

Prepare the monthly performance reports to illustrate the facility’s safety improvements and capital

construction progress.

Correspond with the payroll department and business service center to resolve any payment discrepancies.

Help customized hyperfinds, report and detail and roll-up genies.

Assist co-workers with timecard issues, accrual rules, work rules, pay rules, policies and the allocation of

time to their respective cost centers.

Create; review and revise excel reports for our staff to better track their assigned facility overtime hours

worked on a daily basis in relation the different union groups planned budget.

Utilized Kronos analytics to run close to real time reports with hours and dollar amounts to confirm correct

expense account was charged.

Provide vacation and sick relief for other facility analysts as needed.

Respond to various email and telephone inquiries from the facilities’ operation staff.

Enter the vehicle collision report information into the cars database.

Monitor facility annual budget for personnel, maintenance and materials (PS & OTPS)

Convene with my assigned facility management staff to discuss real time budget statuses.

Assist in the training of new and current employees in the Kronos time and leave system.

Assist management in formulating ways to improve internal work efficiency and decrease errors.

Prepare overpayment documentation for recuperation as needed.

Run trend analysis reports to identify specified demands by facility and or by upper management.

Work with the existing systems to track, manage and rectify issues.

Assist with testing of application and database changes, new versions and performance issues.

Gather requirements, analyze, create documentation and perform impact analysis for application changes.

July 2009 - Jan. 2012

Kingsbrook Jewish Medical Center Brooklyn, N.Y

Payroll Assistant/Coordinator: (Kronos 5.0 & 6.1+, Lawson, MS Office, Citrix & ProComm applications used)

Utilized Kronos to find and resolve errors made by managers/timekeepers.

Reconciled and adjusted irregularities in pay, accruals such as vacation, personal, sick days & holidays.

Instructed and advised our managers/timekeepers – how to fix and trouble shoot particular timecard for

errors and how to avoid those issues going forward.

Processed payroll interface for payment.

Made Historical edits in the event and employee was paid incorrectly or if a wrong leave code was entered

and paid.

Provided training to timekeepers and or managers on Kronos as it related to their rights and departments.

Coordinate with the Labor Relations manager and employee union delegates on remedies for grievances.

Made debit and credit entries as it relates to the erroneous entries of employee’s benefit time.

Ran various Kronos reports for absences, lateness, accruals, time details, miss punches.

Processed new employees’ direct deposit, W4, leave of absence, vacation advances, terminations and

biometrics.

Used excel to prepare employee deductions reports on a bi-weekly basis such as 1199 SEIU Credit Union

payments and Union dues, Farmington, United way, Unum Insurance Co, NYSNA Union dues and Valet

parking.

Processed and managed; federal, state and city levies, city marshals’ orders and child support IWOs.

Explained benefit time as it related to the different unions and non-unions employees, payroll policies and

some HR policies when doing orientation with the new employees.

Responded to numerous inquiries from dept. heads and employees in regards to the company’s policy verses

the unions’ policy.

Created and maintained a child support deduction database, which was revised on a bi-weekly basis and sent

to the Albany.

Prepared and sorted checks/stubs by department for distribution.

Reviewed and gave approx. on terminal benefit time upon retirement, resignation, termination and layoffs.

Filtered and manipulated reports when preparing specific jobs for directors and managers as it relates to

overtime for their department.

Generated variance reports as requested by department heads it related to their budgets.

Processed mortgage, housing and disability claim forms; verified employment and wages.

Dec. 2008 - July 2009

ATM Professional/Kingsbrook Jewish Med. Brooklyn N.Y

HR Assistant Coordinator: (Lawson and MS office application used)

Conducted preliminary screening of employment applicants.

Completed background checks and reference checks.

Edited job descriptions and posted them at assigned locations throughout the hospital.

Maintained employee files and separated employees’ I-9 documents in accordance with federal and state

requirements.

Provided all new hires and termination updates to the payroll department.

Processed employees’ clearance forms, exit interviews, employment verifications.

Answered general questions by employees and responded to and directed high volume phone calls.

Maintained an organized recruiting file for our potential candidate database.

Reviewed and then entered employees’ competency results into our system.

Coordinated interviews with the Employment Manager and or HR Director.

Prepared new hire packages and assisted the new hired with their employment application paperwork.

Met and greet candidates upon arrival to the office.

Made ID cards for new employees and replace those lost by active employees.

Assist in coordinating the summer youths program throughout the hospital.

Assisted on special projects as needed.

Coordinate and direct 1199 SEIU summer youth program.

Sept. 2007- Dec. 2008

ATM Professional/Kingsbrook Jewish Med. Brooklyn N.Y

Unit Clerk

Distributed doctors’ orders to the patient assigned nurses.

Complied, updated and maintained patients’ files and documentation.

Entered vital signs obtained from the nurses and or patients care technicians.

Maintained schedules for CT scan, radiology, surgery and dialysis for patients.

Ordered requested devices for patients by their doctors or nurses from our central supply unit.

Prepared documentation for patient transfers and discharges.

Worked on various report for with the dept. associate director.

Education

Aug. 2010 - Present

Brooklyn College Brooklyn, N.Y

Accounting – expected graduation 2014

Nov. 2005 – Aug. 2007 Devry University Long Island City, N.Y

Business Administration

R eferences

References are available upon request.

Contact this candidate