Administrative Assistant Sales
Resume:
Debra A. Wood
Tipton, IN *6072
****.********@*****.***
Professional Summary
Dedicated and technically skilled business professional with extensive experience supporting
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high-level corporate executives
Advanced computer skills in MS Office (Word, PowerPoint, Excel, Outlook)
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Key Skills
Office Management Report & Document Preparation § Meeting & Event Planning
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Team Building & Supervision Spreadsheet & Database Creation § Organization Planning
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Staff Development & Training Accounts Payable/Receivable § Video Conferencing
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Extensive Calendaring Bookkeeping & Payroll § Expense Reduction
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Experience Project Management § Proofreading and Grammar
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Professional Strengths
Ability to maintain highly confidential information, exercise discretion and sound judgment
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Detail-oriented, and diligent work ethic with the ability to work cohesively with others
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Strong organizational skills; create frameworks which support high quality and productivity
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Ability to work effectively and accurately under pressure with tight time frames
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Strong role model; good trainer and developer of high performing staff
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Focused and highly motivated to making an executive office run at maximum efficiency
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Work well under pressure and with limited supervision/direction
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Excellent verbal and written communication skills
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Experience
Allegiant International LLC – Indianapolis, IN
Executive Administrative Assistant (12/2013-8/2014)
§ Provide administrative support to the CEO/President of the company
§ Responsible for financial record-keeping/payroll and invoice processing
§ Extensive executive calendar management
§ Coordinate travel, hotel reservations, event planning and board meetings
§ Assist in planning, tracking, and overseeing special projects for company
§ Responsible for human resources coordination, onboarding and new hire paperwork
§ Process and track timesheets, employee expense reports and receipts
§ Responsible for accounts payable activities including tracking, filing and coding invoices
§ Develop and maintain organization charts, job descriptions and office procedures manuals
§ Conduct research, compile data, and prepare documents
§ Create correspondence, spreadsheets and weekly corporate financial reports using excel and word
§ Manage remote off-site executive office (work independently with limited to no supervision)
§ Develop, implement and manage ADP HR benefits portal company wide
§ Responsible for implementing/managing new administrative technology automations/office policies
§ Maintain high level of confidentiality with respect to extremely sensitive business issues
Conseco Insurance Company - Carmel, IN
Manager, Executive Services to CEO/President (12/2002-1/2010)
§ Provided administrative support to the company CEO, President and SVP of Sales
§ Researched, analyzed and summarized information and source materials for reports
§ Supervised and developed executive administrative assistant team
§ Coordination of travel/meeting schedules & logistics (domestic and international)
§ Collected, complied and analyzed complex information of a highly confidential nature
§ Created and processed travel expenses and reimbursements including review of expense
reports for accuracy and proper expense disclosure
§ Managed HR processes to include; organizational planning, incentive bonus planning,
incentive compensation, and administration of mid-year & annual performance reviews
Debra A. Wood
****.********@*****.***
Conseco Insurance Company - Carmel, IN (Continued)
Sr. Administrative Assistant (9/1997-12/2002)
§ Provided administrative support to the health, life and annuity senior executive sales team
§ Coordinated events for sales team meetings and sales conventions
§ Arranged travel and processed expense reports and reimbursements
§ Managed sales presentations and marketing materials for division
§ Prepared meeting agendas/itineraries and follow up activities
§ Maintained up to date organizational charts, contact lists and email distribution lists
§ Report creation and management using excel, PowerPoint, access and Visio
§ Provided administrative support to remote executives
Key Accomplishments
§ Expert interpersonal and communication skills – known for tactful handling of sensitive,
confidential issues; ability to resolve customer complaints; and timely completion of polished,
executive-level reports and presentations
§ Reputation for dependability, honesty, dedication and enthusiasm. Provided premium service to
both internal and external customers
§ Developed PowerPoint presentations, agendas and reports that were praised for their quality,
comprehensiveness and timeliness
§ Quickly became a trusted assistant to the company president, executive staff and earned a
reputation for maintaining a positive attitude and producing high quality work
GTE – Westfield, IN
Sr. Administrative Assistant – Human Resources & IT (5/1987-9/1997)
§ Provided administrative support to manager and staff of 40
§ Time & schedule management
§ Coordination of travel and meetings
§ Project management
§ Incentive compensation and bonus tracking
§ Organizational planning
§ Expense report and budget tracking
§ Backup support to Executive Assistant for VP, Human Resources
Education
ASSOCIATES DEGREE OF APPLIED SCIENCE IN BUSINESS ADMINISTRATION/TECHNOLOGY
§ Indiana Vocational Technical College
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