Contract Administration
Resume:
Washington, DC *****
*********@*****.***
Madeline Ramos
WORK SUMMARY:
Analytical, strategic and reasoning skills for business innovative solutions. I operate
independently and communicate effectively, both internally, with technical staff, peers and
management as well as externally, with customers, legal professionals, auditors and others.
Team player with a positive attitude and able to work well under pressure and manage multiple
priorities.
PROFESSIONAL EXPERIENCE
09/12 – Present USIS Falls Church, VA
Senior Contracts Manager
• Pro-actively engage, as part of the Contracts Team, in resolution of contractual/business
issues
• Participate in and review RFPs, Proposal, etc., as required, with an eye towards
Business Maximization and Risk Mitigation, Introduce strategies/ideas as required.
• Distribute Contracts/Task Order Proposal Requests, customer communications, etc., as
required
• Provide leadership to Contracts Team supporting them in contracting activities
• Maintain contract files including GSA
• Provide support to all internal customers (Legal, Operations, and Business Development)
1/09 – 10/11 Dataline, LLC McLean, Virginia
Senior Contracts Administrator
•Responsible for “cradle-to-grave” contract support with an emphasis on contract
administration after award of a full range of contract types (firm fixed price, cost plus fixed
fee, cost plus award fee, time and materials, etc.).
•Review solicitations and assist in the preparation of business proposals
•Lead and/or participate in negotiations with the Prime
•Facilitate contract “kick-off” meetings
•Perform a wide-range of contract administration duties to include closeout tasks.
•Prepare and issue solicitations to subcontractors that flow down the terms of our prime
contract
•Develop and present subcontract agreements to lower tier subs and negotiate and award
subcontracts.
8/08 – 1/09 Artel, Inc. Reston, Virginia
Senior Contracts Manager
•Provide contract support for Intelligence based efforts on existing and new business
activities for Federal, Local, State and Commercial activities.
•Analyze estimates of service, material, equipment, and production costs.
•Draft RFPs for subcontracts. Negotiates and administers subcontracts.
•Prepare and disseminate information throughout the company regarding contract status,
compliance, modification, deviation, negotiation, and termination.
•Initiate documentation to authorize and direct work in accordance with contractual
specifications.
•Monitor company performance for conformance to the original proposal and maintains
continual reviews to ensure that all terms and conditions are met.
12/07 – 8/08 SAIC McLean, Virginia
Senior Contracts Representative IV
•Provided contract support for Intelligence based efforts on existing and new business
activities for Federal, Local, State and Commercial activities.
•Conducted cost reviews, formulate contractual terms, negotiate and administer contracts in
accordance with company policies and procedures, applicable laws and customer
requirements with sound business judgment.
•Coordinated and review the implementation of policies and procedures concerning bid
strategy, cost/price proposal preparation and reviews, special project authorizations
(SPA’s), teaming agreements, inter-company work orders, and other internal
mechanisms.
•Collaborated with managers, principal investigators, and finance personnel as well as with
group, sector, and corporate departments as required including client contract personnel
for business practices and solutions.
•Working knowledge of SAIC’s policies and procedures including Fixed Price Review Board
A-20 process and International Review Board process; and systems such as Contracts
System, IBRB System, B&P and OCI System.
07/06 – 12/07 EG&G Technical Services, Inc. Arlington, VA
Manager, Contracts & Procurement
•Manage contracts and subcontracts for Homeland Security strategic business element
•Provide support in proposal development and strategy in Federal, State and local markets
•Define financial and contractual requirements to program staff to ensure that standards are
met
•Ensure compliance with corporate business policies
•Provide collaborative support in prime contract and teaming negotiations
10/04 – 07/06 Lockheed Martin Arlington, VA
Senior Contract Administrator
•Export/Import subject matter expert for international contracts
•Diversity and Inclusion council member
•Negotiated and provide contract support for DOD $625 million dollar hybrid contract
•Administered closeouts
•Developed Division Chief Briefing guides on standard operating procedures
•Developed format for travel/training illustrating corporate policy and procedures for company
compliance as well as finance/budget compliance that track requirements and
Government approvals.
•Monitor/collaborated with property administrators on identification and tracking of assets.
Provide guidance on UID compliance and registry updates/reconciliation based on
government regulations.
•Negotiated and administer inter-company business.
06/02 – 10/04 SAIC McLean, Virginia
Contract Representative II
•Provided contract support for Intelligence based efforts on existing and new business
activities as well as for Enterprise and Health Solutions
•Comprehensive knowledge of Government contracting regulations, policies and practices.
•Representative for a wide variety of contracts and business issues, with a background in
federal IDIQ contracts and commercial activities.
•Conducted cost reviews, formulate contractual terms, negotiate and administer contracts in
accordance with company policies and procedures, applicable laws and customer
requirements with sound business judgment.
•Coordinated and review the implementation of policies and procedures concerning bid
strategy, cost/price proposal preparation and reviews, special project authorizations
(SPA’s), teaming agreements, inter-company work orders, and other internal
mechanisms.
•Collaborated with managers, principal investigators, and finance personnel as well as with
group, sector, and corporate departments as required including client contract personnel
for business practices and solutions.
•Working knowledge of SAIC’s policies and procedures including Fixed Price Review Board
A-20 process and International Review Board process; and systems such as Contracts
System, IBRB System, B&P and OCI System.
•Designated by Corporate Procurement to approve Purchase Requisitions in SAP R3 system.
•Provide pricing functions for proposals and ROMs
11/98 – 06/02 Information Spectrum, Inc. Annandale, Virginia
Contract Administrator
•Affiliate in the development of process improvement plans.
•Prepared and disseminated information on Prime and Subcontracts.
•Collaborated with team on development and administration of Contracts Management
Database.
•Administered contract modifications, completion or termination.
•Tracked expenditures on delivery orders and prepare letters for extension.
•Working knowledge of T&M, FP/LOE, CPAF, CPFF and GSA Schedule Contracts.
•Prepared pecuniary summaries to show breakout of funding for project and incremental
budgets.
•Working knowledge of FAR (Federal Acquisition Regulations) & DFARs (Defense Federal
Acquisition Regulations).
•Entrusted to process confidential employee records such as salary changes and
performance appraisals.
•Provided direct support to President/CEO and Vice President of Contracts.
1996 – 1998 Defense Technology Equipment, Inc. (DTE), McLean, Virginia
Contract Administrator/Office Manager
•Worked closely with President/CEO on contract negotiations.
•Liaison between DTE, distributors and customers from South America.
•Coordinated and participated overseas travel and meetings with bureaucrats of foreign
Embassies.
•Assisted in development and coordination cost proposals.
•Coordinated expansion of business into new territory.
•Developed of oral and written presentations.
•Prepared RFP/RFQ pricing.
EDUCATION:
1Certification, Government Publications Clerk Course (PURS) CEOA-0155
Central Texas College, Europe Campus, Camp Darby, Italy
2Associates of Applied Science, Information Systems Technology – Network Specialization
Northern Virginia Community College, Alexandria, VA
3Bachelor of Individualized Studies, Information Systems Technology Management
George Mason University, Vienna, VA
SECURITY CLEARANCES: Secret Granted Oct 2007 - DOD Clearance with background
investigation.
CONTINUING PROFESSIONAL EDUCATION: CMMI overview for Managers, Section 508,
International Business Procedures, Teaming Agreements and Non-Disclosure Agreements,
Understanding Contract types & Federal Subcontract terms and conditions, OCI Management,
Program Management, Import/Export, Intellectual Property, Truth in Negotiations Act (TINA),
Antiboycott, Kickback and Gratuities
MISCELLANEOUS:
Foreign Languages – Spanish
MEMBERSHIPS:
National Contract Management Association (NCMA), Tyson’s Corner Chapter
Order of the Eastern Star, Ella Chapter 88, Livorno, Italy
Toastmasters
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