Administrative Assistant Executive

BROOKE WISEMAN

*********@*****.*** 973-***-****

Executive Assistant Business Partner Strategic Support Specialist

Senior-level Executive Assistant with accountability and responsibility for C-level executive management;

Implement executive’s directives through excellence in process, project, and information management ;

Demonstrated project management success leading change through collaboration and empoweri ng others;

Thrives in fast-paced environments demonstrating sensitivity for the vital importance of urgency;

Interpersonal effectiveness working collaboratively in global business environments ;

Interface with confidence and liaise competently with all levels of staff and executives;

Business writing and editing skills ensuring key messages reach target audience ;

Ability to handle confidential and sensitive information with discretion and integrity;

Possess a big picture view while tracking operational minutiae;

Creative and persistent problem solver with analytical ability;

Timely expense management and processing in Concur; and

Advanced Microsoft Office skills and computer acumen.

PROFESSIONAL OVERVIEW

CELGENE A Global Biopharmaceutical Company located in Summit, New Jersey 2011 – 2014

Executive Assistant Sr. Vice President, Global Clinical R&D, Hem atology/Oncology (2013 – 2014)

Supported extremely active bicoastal executive who resided in California and had a headquarters-based office in New

Jersey.

Implemented and supervised every aspect of continuous complex domestic / international travel. Researched details and

resolved conflicts to ensure smooth travel operations.

Strategic heavy calendar management ensuring flow in executive’s activities and day. Coordinated and maximized time

allocated in various locations.

Assisted with Clinical Research & Development Team administration, including tracking goals and objectives.

Coordinated activities, set agendas, prepared slide decks, summarized deliverables, and co-facilitated bi-weekly team

meetings.

Designed an Executive On-boarding Guide to accelerate the seamless integration of the S r. Vice President into his new

role, which was implemented by Human Resources for corporate use.

Sr. Administrative Assistant Vice President, Business Development & Global Alliances (2011 – 2013)

Partnered with the VP to build a new Global Alliances function to enhance the value of Celgene’s rapidly growing portfolio.

Complex scheduling and logistics coordination for over 70 Quarterly Joint Alliance Committee Meetings in 2013 .

Constructed a dynamic on-line calendar and other tracking tools for capturing, sorting, and archiving alliance data.

Collaborated with internal stakeholders to design and launch a state-of-the-art Global Alliances Portal for corporate access

to critical alliance data.

SharePoint Portal Administrator responsible for document management, including strategy, content, information flow, and

site security.

Timely management of final deal closing contracts by obtaining authorization signatures, creating purchase orders, and

processing wire / check requisitions. A member of the Quarterly Alliance Milestone Tracking Team.

AXCAN PHARMA formerly APTALIS 2009 – 2011

A Global Pharmaceutical Company specializing in Gastroenterology located in Bridgewater, New Jersey

Executive Assistant President & CEO

Saved Axcan $40,000 annually by negotiating multiple car service discounts, cancelling several on-line and hard copy

office subscriptions, paper holiday cards, and office bottled water.

Managed CEO’s calendar so time allocation was focused on priorities. Created more time for the CEO through

organization and prioritization of his e-mail and information approaching his office.

Arranged seamless, intricate, layered, multi-city domestic / international travel itineraries. Facilitated a multitude of

details and exact preferences. Aligned heavy meeting schedules and logistics within tight timelines.

BROOKE WISEMAN PAGE TWO

AXCAN PHARMA formerly APTALIS (Continued)

Master organizer with exceptional planning skills. Scheduler of Board of Directors, Audit, and Management Team

Meetings. Coordinated agendas, timeline of action items, and logistics.

Collaborated with Corporate Communications and Human Resources to draft and execute timely communications on behalf of

the CEO across multiple mediums.

2002 – 2009

DAIICHI SANKYO, INC (DSI)

A Global Pharmaceutical Company with Corporate origins in Japan located in Parsippany, New Jersey

Executive Associate Chief Executive Officer

Administrative Assistant President and the Head of US Internal Communication & Corporate Philanthropy

Fully briefed CEO on requests from his direct reports, media outlets, and speaking invitations to ensure his full preparation

to articulate his insights and decisions. This involved my extensive research, advanced planning, and synthesis of

business information.

A function collaborator and liaison for the CEO, filling in information and communication gaps with management. Ensured

the CEO’s vision and expectations were brought to fruition.

Extensive Corporate Meeting Planning, including development of meeting strategy, content, contract negotiation, and

logistics. Effectively facilitated business meetings.

Assisted Head of US Internal Communication and Corporate Philanthropy with drafting, editing, and executing corporate

communications. Collaborated to create and launch the DSI corporate name, logo, and core values. Provided

enhancements to DSI’s intranet / internet sites.

Designed and executed an innovative best-in-class development program, “The Administrative Development Initiative” that

enhanced employees’ professional development and strengthened partnerships with management. Measurable benefits

to DSI included creation of a career path and support network that increased administrative efficiencies and effectiveness.

OTHER RELEVANT EXPERIENCE

RBC DAIN RAUSCHER Investment Banking Services located in Minneapolis, Minnesota Executive Assistant to the President of

The Private Client Group and CFO

TARGET CORPORATE HQ Retail Service Provider located in Minneapolis, Minnesota Executive Assistant to the President of Target

Brands Legal Administrative Assistant, Target Law Department

PROFESSIONAL RECOGNITION & AFFILIATIONS

Awarded the prestigious 2008 Innovation Award from the American Management Association (AMA) for design,

execution and sustainability of the Administrative Development Initiative. Recognized in The Star Ledger and

Administrative Professional Today.

Outstanding Vision Award Recipient Q1 2007 (DSI’s highest award).

Named a 2007 and 2009 Rising Star Finalist by Healthcare Businesswomen’s Association (HBA) for leadership and

business impact on the Daiichi Sankyo organization.

MEMBERSHIPS

The Seraphic Society – Board of Governors & Newsletter Committee Chair, 2009 – 2011, Member 2007 – present

Administrative Professionals’ Conference (APC) – Advisory Council, 2009 – 2010, Member 2009 – present

Healthcare Businesswomen’s Association (HBA) – Member 2002 – present

EDUCATION

Legal Secretary Certificate, Anoka Technical College, 3.9 GPA

Associates in Liberal Arts Degree in progress, Anoka Ramsey Community College

PROFESSIONAL DEVELOPMENT

Microsoft Office Suite & Technical Skills Outlook, Word, Excel, PowerPoint, Visio, SharePoint, Oracle, and Concur

HBA Career Conversations Webinar Series 2014 Metrics, Mentoring & Goal Setting, Decision Making & Risk Taking,

Adapting Your Communication Style, and Staying Strong During Times of Change

Understanding Pharma Live two-day Training The Pharmaceutical Institute

AMA Training Critical Thinking Skills, Influencing Without Authority, Taking on Greater Responsibility: Step-up Skills, and

Facilitation Skills

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