Executive Assistant

Sheena calton

******.******@*****.*** ( 682-***-****

Summary of Qualifications

Proficient and committed Executive Assistant and Project Coordinator with

more than 10 years' extensive experience supporting Executive and Senior

VP's. Professional fully versed in staff supervision, scheduling,

reporting, office logistics, and service provider management. Business

savvy senior aid valued for discretion and sound judgment. Seasoned

administrator with detailed understanding of policies, procedures, and

office politics. Superior planner possessing exceptional multi-tasking and

administration skills.

* Demonstrated capacity to provide comprehensive support for executive-

level staff including scheduling meetings, coordinating travel, and

effectively managing all essential tasks.

* Adept at developing and maintaining detailed administrative and

procedural processes that reduce redundancy, improve accuracy and

efficiency, and achieve organizational objectives.

* Highly focused and results-oriented in supporting complex, deadline-

driven operations; able to identify goals and priorities and resolve

issues in initial stages.

* Proficient in Microsoft Office Systems, Microsoft Windows operating

system; Data base user interface and query software; type 80 wpm with

complete accuracy.

Professional Experience

Radio advertising bureau - Irving, Texas 12/2007 to Present

Executive Assistant / Professional Development Coordinator

Provide high-level administrative support to SVP and VP of Training and

the VP of Sales in the Radio Marketing and Advertising organization.

Directed all administrative and project support efforts. Conducted in-

depth business-development research and compiled results for review by

executive staff. Managed invoicing & billing processes.

. Coordinated and set up high-level conference calls, board and

management meetings, special events and travel arrangements for

executives.

. Updated and maintained executive's calendars, expense reports and

assisted with special projects as needed, including building

presentations and acting as project manager for the revitalization

of our Internship Program.

. Responsible for coordinating all logistics for successful in-person

training sessions, workshops, seminars, and webinars. Booking

venues, planning, and preparation for presenters and guest speakers.

. Assisted with preparation and distribution of correspondence,

presentations, press releases, and financial reports. Produced

information by transcribing, formatting, inputting, editing,

retrieving, copying, and transmitting text, data, and graphics.

. Acted as liaison and maintained open lines of communication among

senior executives, board members, middle management and

administrative staff.

The American Group - Arlington, Texas 10/2005 to 11/2007

Executive Assistant to SVP/Controller

Completed day-to-day office operations, providing fundamental support to

company President, SVP/Controller and team of sales staff.

Responsible for receiving and directing all incoming calls on a multi-

line phone system. Accountable for applying and adjusting vendor

accounts, as well as resolving credit card and bank statements. Prepared

bank account deposit documents and confirmed deposit totals. Completed

bank account deposits and posted into the accounts journal on a daily

basis.

. Reconciled revenues on a daily basis. Checked balances against

accounting receipt records.

. Budget and balance revenues/expenditures for operation

. Oversee calendars, including personal and professional events,

screen phone calls, mail, and email

Accounting Clerk

Accountable for calculating, posting, and verifying information to obtain

financial data for use in maintaining accounting records.

Compiled and sorted documents, such as invoices and checks,

substantiating business transactions. Verified and posted details of

business transactions, such as funds received and disbursed, and total

accounts.

. Reconciled revenues on a daily basis. Checked balances against

accounting receipt records.

. Responsible for receiving and data entering all incoming inventory.

Significantly reduced time required to prepare and distribute daily

sales and shipping reports by spearheading implementation of

electronic reporting procedures.

. Promoted to Executive Administrative Assistant as a result of

performance

Reliant energy dba tecomax - Dallas, Texas 06/2003 to 09/2005

Executive Assistant to VP-Operations / Residential Coordinator

Oversee the daily activities of the operation. Schedule appointments and

maintain calendar for VP/Operations. Discreetly manage highly

confidential client and employee information. Responsible for

calculating, posting, and verifying information to obtain residential

data for use in maintaining enrollment records.

Compiled and sorted documents, such as enrollment forms, substantiating

residential and commercial business dealings. Verified and posted

details of business transactions.

. Accountable for verification and data input of 800+ enrollments

on a weekly basis. Ordering and maintaining all needed supplies

and materials for all agents and managers.

. Corresponded directly with executive staff and management

regarding marketing strategies, pending projects and proposals.

. Traveled when needed to train and assist newly hired staff

Administrative Assistant

Responsible for answering incoming phone calls, filing, verifying and

validating enrollments, and assisted in Human Resources by processing

personnel files and recruited potential agents. Managed the VP of

Sales calendar; setting appointments and coordinated travel

arrangements.

Enhanced effectiveness of executive team. Acted as inventory

representative by keeping track of supplies, as well as compiling

territory results of 30+ agents.

. Prepared reports, maintained appointment schedules for VP of

Sales. Organized executive and staff meetings.

. Reserved meeting facilities and arranged catering services.

. Worked as customer service representative: answering customer

needs and concerns, as well as reported enrollment and

attendance of agents to senior managers.

. Promoted to Executive Assistant due to performance.

education

mansfield high school - Mansfield, Texas 1999 to 2003

. Cum Laude

. National Honor Roll GPA 3.5

. Who's Who Among American High School Students: 2000-2003

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