Office High School
Resume:
Ruby Kay Gray
Red Oak Texas 75154
Email: **********@*****.***
Professional Profile: I am committed to be dedicated and loyal to my work, to always be professional with mannerism, I willing to work anywhere
and do anything, mostly to get the job done.
I am a hard worker, ambitious leader and motivator. I am recognized for team building, creative problem solving.
Career Objective:
Furthering my business skills acquired through my work and education, work under strict deadline schedules with attention to detail to continual
performance in the workplace. Over the years,
I have seen many great leadership, what separates the truly successful from the rest is contribution toward your goal.
Strengths:
Through my work experience and training I have developed the ability to lead in a team-oriented environment. I possess hands on knowledge with the
use of computer programs and computers along with good communication skills with attention to detail. I have the experience of handling numerous
responsibilities and emergency situations were critical thinking and training is practical. Hands on experience lead to a successful outcome. I am a
proactive self-starter who is able to work independently and have the ability to handle numerous responsibilities under stressful situations. As an
Individual I have developed excellent interpersonal skills, with the ability to stay focused, and organized.
E
mployment:
1956 - Present Family Owner Business - Dallas Farmers Market 1010 So. Pearl Howard Gray Sr. Owner Dallas, Texas
08/2006 – Present Dallas County Sheriff=s Department Administration Office Dallas,
Texas
Senior Secretary
$ Prepare confidential correspondences/documents
$ Serve as liaison for the department: greet visitors, screen and route incoming phone calls, take messages.
$ Arrange meetings, prepare agendas, rosters.
$ Take minutes of meetings.
$ Arrange and confirm travel reservations.
$ Maintain inventory files and supplies.
$ Input time and Attendance for payroll (Kronos).
09/2005 - 08/2006 Dallas County Sheriff=s Dept. Administrative Office (Legal Advisor)
Dallas, Texas
Secretary
$ Serves as first point of contact in greeting visitors, screening or routing, incoming calls, taking messages and answering routine
inquires.
$ Handles matters of a routine nature to include: following up on pending issues; researching, gathering and preparing information; and
making
decision on routine matters as delegated by the supervisor.
$ Family Medical Leave representation for the Department, keeping update status reports to the Administration Staffs.
$ Posts and records data in systems or software designed for record keeping and report generation and retrieval.
$ Processes incoming/outgoing mail; and Maintains filing systems.
$ Maintains/reconciles time and attendance reporting for departmental staff and processes personnel related forms.
09/2005 - 09/2005 Dallas County Sheriff=s Department Internal Affairs Division Dallas,
Texas
Secretary
$ Set-up requiring pending action hearing.
$ Monitors, requisitions and maintains office supplies, forms, materials and other items, as required.
$ Posts and records data in systems or software designed for record keeping and report generation and retrieval.
$ Assist staff by coordinating, scheduling and maintaining calendar of events for appointments, meetings and/or classes.
$ Type’s routine correspondence, memos, and letters, ensuring accurate spelling, grammar, punctuation, content and composition.
$ Serves as first point of contact in greeting visitors, screening or routing incoming calls, taking messages and answering routine inquires.
$ Coping and compiles data, report, packets, and other information for departmental use or distribution; Processes incoming/outgoing
mail, maintains filing systems.
07/2004 - 09/2005 Dallas County Sheriff=s Department Data Management Unit Dallas,
Texas
Secretary
$ Monthly Status Report
$ Comp Time Monthly Report
$ Kronos - Time keeper - Typing each Civilian Staff Sher 9's (Records)
$ Budget for Data Management Unit
$ Overtime Computation Report
$ Schedule meeting for Data Management Unit
$ Maintain office filing/mail
$ In process set-up a new section/unit within Dallas Sheriff =s Office
$
$ Work Adult Information System (AIS), Forvus.
$ Help the Public
02/1999 - 07/2004 Dallas County Sheriff=s Department North Tower Jail Dallas, Texas
Secretary
$ Maintain schedule of events
$ Schedule meetings and appointments for staff
$ Kronos time / Typing Sher 9's - records for the each employees at the jail
$ Monitor inventory
$ Maintain office filing and approximately 375 employees
$ Receive, sort and distribute incoming mail
Assisted and greet visitors
$ Screen incoming calls
$ Record data into computer
$ Type correspondences, memos, letters, order requisitions, court orders, performance appraisals.
$ Create software to be used for future use, (i.e. correspondences, etc.)
$ Fiscal Budget North Tower Jail
Ruby Kay Gray Page 2 of
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07/1996 - 02/1999 Dallas County Sheriff=s Department Central Intake Dallas,
Texas
Clerk V Grade 3
$ Book incoming prisoners in system, add new charges
$ Process paperwork for release of inmate
$ Answer incoming information calls
$ Calculate the time the inmate has to serve in jail
03/1996 - 06/1996 Dallas County Sheriff=s Department Special Investigation Dallas,
Texas
Secretary
$ Responsible for keeping all confidential records for the (SITF) Special
$ Investigation Task Force
$ Maintain daily/monthly budget report
11/1995 - 03/1996 Texas Department Board of Pardons & Parole Oak Cliff Branch Dallas, Texas
Secretary Secretary
$ Assign parole officers new clients
$ Type memos, correspondences, etc
$ Sort mail, file mail
08/1994 - 10/1995 Dallas County Sheriff=s Department Central Intake Dallas, Texas
Clerk V Grade 3
$ Book incoming prisoners in system, and new charges
$ Process paperwork for release of inmate
$ Answer incoming information calls
$ Calculate the time the inmate has to serve in jail
$ TCIC/NCIC system
03/1994 - 08/1994 Dallas County Sheriff=s Department Planning & Research Dallas,
Texas
Secretary
$ Revise the Dallas County Sheriff=s Code Of Conduct & General Order Manual
$ Answer incoming calls
$ Input research works into the computer
$ Assemble and coordinate all type of documents
Education:
South Oak Cliff High School 3601 Marsalis Avenue Dallas, Texas
Skills:
Encode Mailing System MS Word Windows
Type 50 wpm Oracle System Excel
Ten key by sight Excellent Organization Skills Kronos
Micro-Image Self-starter with the ability to multi-task FMLA/TLMA
Representative
Forvas, Security Data System Outlook
Contact this candidate